{"id":153411,"date":"2025-03-10T11:05:04","date_gmt":"2025-03-10T09:05:04","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=153411"},"modified":"2025-04-02T19:11:57","modified_gmt":"2025-04-02T17:11:57","slug":"compassionate-leave-uk-employers","status":"publish","type":"post","link":"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/","title":{"rendered":"Defining Compassionate Leave for UK Employers"},"content":{"rendered":"<p>Tragedies such as loss of a loved one or grave illnesses are inevitable. While we certainly hope they don&#8217;t occur every day, it is important to be realistic and be prepared for when they do occur. It can be particularly beneficial to outline steps or have a general plan of what to do. As an employer, implementing a compassionate leave policy could be the solution. This provides your employee time to attend to their affairs and gives you a structured way to support your employees during difficult times.<\/p>\n<div class=\"js-toc toc\">\n<p class=\"js-toc-title toc__title\">Table of Contents<\/p>\n<nav id=\"fac_toc_nav\" class=\"js-toc-nav toc__nav\" aria-label=\"Table of Contents\"><ol class=\"toc__list toc__list--level-1\"><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-1\" href=\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/#what-is-compassionate-leave\" title=\"What is Compassionate Leave?\" data-target-id=\"what-is-compassionate-leave\">What is Compassionate Leave?<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-2\" href=\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/#what-does-compassionate-leave-entail\" title=\"What Does Compassionate Leave Entail?\" data-target-id=\"what-does-compassionate-leave-entail\">What Does Compassionate Leave Entail?<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-3\" href=\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/#what-to-include-in-a-compassionate-leave-policy\" title=\"What to Include in a Compassionate Leave Policy\" data-target-id=\"what-to-include-in-a-compassionate-leave-policy\">What to Include in a Compassionate Leave Policy<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-4\" href=\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/#faqs\" title=\"FAQs\" data-target-id=\"faqs\">FAQs<\/a><\/li><\/ol><\/nav><\/div>\n<h2><b>What is Compassionate Leave?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Compassionate leave is when an <strong>employee is given time off to deal with the death, serious illness or life-threatening emergency<\/strong> of a close family member or loved one.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Compassionate leave is often short-term (for example, a few days or weeks).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In some companies, leave to deal with the death of a loved one is explicitly called <a href=\"https:\/\/factorialhr.co.uk\/blog\/bereavement-leave-employer-obligations\/\">bereavement leave<\/a>.\u00a0<\/span><\/p>\n<h2><b>What Does Compassionate Leave Entail?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Compassionate leave entails time off to deal with a difficult situation impacting an employee\u2019s loved one.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Employees might use compassionate leave to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Take time to grieve and process their emotions without worrying about their work commitments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Arrange a funeral or memorial service.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Handle the legal or administrative aspects of a death or serious illness.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Support a loved one in a life-threatening condition in a hospital, hospice or receiving end-of-life care at home.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The duration of compassionate leave varies from company to company and depending on where you are in the world. Most companies will outline how much compassionate leave they will grant, whether paid or unpaid, and the process for requesting it in their contract or employee handbook.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>In the UK, there is no legal requirement to provide compassionate leave.<\/strong> Under the <\/span><a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/1996\/18\/contents\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Employment Rights Act 1996<\/span><\/a><span style=\"font-weight: 400;\">, employees can request a reasonable amount of unpaid leave to deal with emergencies involving their dependents.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.co.uk\/get-started\"><img decoding=\"async\" class=\"alignnone wp-image-152082 size-large\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2022\/07\/17163957\/PTO-banner-1024x484.png\" alt=\"Simplify your PTO management workflow with Factorial\" width=\"1024\" height=\"484\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2022\/07\/17163957\/PTO-banner-1024x484.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2022\/07\/17163957\/PTO-banner-300x142.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2022\/07\/17163957\/PTO-banner-768x363.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2022\/07\/17163957\/PTO-banner-1536x726.png 1536w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2022\/07\/17163957\/PTO-banner.png 1921w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<h2><b>What to Include in a Compassionate Leave Policy<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A compassionate leave policy needs to be clear and comprehensive so that employees referring to it in an emergency or highly emotional situation can easily find the information they need.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The following sections are a guideline for what to include in a compassionate leave policy:<\/span><\/p>\n<h3><b>Purpose &amp; Scope<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">At the start of your policy, clarify that compassionate leave support employees through challenging circumstances. You may want to mention that the company will consider each employee\u2019s situation on a case-by-case basis and to point the employee towards any <\/span><a href=\"https:\/\/factorialhr.co.uk\/blog\/8-ways-to-promote-mental-health-awareness-month-at-work\/\"><span style=\"font-weight: 400;\">mental health support<\/span><\/a><span style=\"font-weight: 400;\"> the company offers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Define what your company means by compassionate leave and whether bereavement leave is a separate policy. You may also want to mention whether you have a <a href=\"https:\/\/www.gov.uk\/carers-leave\" target=\"_blank\" rel=\"noopener\">Carers\u2019 Leave policy<\/a>. Ensure you include details of who the policy applies to (for example, temporary or part-time staff).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Include a sentence stating that employees can expect to have their circumstances treated confidentially and sensitively.\u00a0<\/span><\/p>\n<h3><b>Criteria for Compassionate Leave<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">While it might seem odd to use the word criteria in the context of life-changing events, your compassionate leave policy must be clear on the situations where an employee can apply for compassionate leave. These situations are usually those that cause significant personal distress, such as death or critical illness, but there may be other circumstances (for example, severe mental health episodes) that you want to include. Use this section to define what is meant by a \u2018close family member\u2019 or \u2018loved one.<\/span><\/p>\n<h3><b>Length of Leave<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Outline how many days of compassionate leave are available and whether they are paid or unpaid. It is helpful to clarify if employees can request extra leave and refer to the process for employees to follow if they want to ask for more leave.<\/span><\/p>\n<h3><b>Process<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Clarify how an employee should request compassionate leave:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who to contact and when<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How to do so (email, phone, employee portal)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The required documentation (for example, a death certificate or medical notice)\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It can also be helpful to include information on what employees need to do if they want to extend the leave they have applied for or transition their compassionate leave into a different arrangement, such as flexible or remote working.<\/span><\/p>\n<h3><b>Impact on Benefits<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Explain if there is any impact on an employee\u2019s annual leave, pension payments or bonuses if they take compassionate leave.\u00a0<\/span><\/p>\n<h3><b>Support Available<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Outline any support the company provides to employees on compassionate leave, like access to a counselling service or flexible working arrangements.\u00a0<\/span><\/p>\n<h3><b>Return to Work<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Clarify expectations regarding who the employee should talk to about their return to work, whether phased returns are an option, and any support the company will provide.<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.co.uk\/get-started\"><img decoding=\"async\" class=\"alignnone wp-image-150565 size-large\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2021\/02\/29191428\/British-Eng-PTO-Banner-1024x484.png\" alt=\"Manage your employees PTO, unpaid leave, and all absences with Factorial HR\" width=\"1024\" height=\"484\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2021\/02\/29191428\/British-Eng-PTO-Banner-1024x484.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2021\/02\/29191428\/British-Eng-PTO-Banner-300x142.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2021\/02\/29191428\/British-Eng-PTO-Banner-768x363.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2021\/02\/29191428\/British-Eng-PTO-Banner-1536x726.png 1536w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2021\/02\/29191428\/British-Eng-PTO-Banner.png 1921w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<h2><b>FAQs<\/b><\/h2>\n<h3><b>Is Compassionate Leave Paid?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Whether compassionate leave is paid or unpaid is up to each company to decide. There is no legal requirement for paid compassionate leave.<\/span><\/p>\n<h3><b>How Long is Compassionate Leave?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The duration of compassionate leave is up to each company. Most companies will grant a few days or a couple of weeks as an initial amount of compassionate leave, with the option to extend it if required.<\/span><\/p>\n<h3><b>Is Bereavement Leave the Same as Compassionate Leave?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">No, bereavement leave is specifically for employees who need time off in the event of the death of a loved one. In contrast, compassionate leave usually has a broader remit and can be applied when the employee needs to care for a loved one in an emergency or life-threatening situation.<\/span><\/p>\n<h3><b>Is Carer\u2019s Leave the Same as Compassionate Leave?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">No, <\/span><a href=\"https:\/\/www.acas.org.uk\/carers-leave\"><span style=\"font-weight: 400;\">carer\u2019s leave <\/span><\/a><span style=\"font-weight: 400;\">is given explicitly to employees who need time off to care for a dependent with a long-term need. In the UK, employees are entitled to up to a week of carer\u2019s leave if they have individuals dependent on them for their care, such as children or elderly parents.<\/span><\/p>\n<h3><b>What is Statutory Parental Bereavement Leave?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Statutory parental bereavement leave is a legal requirement for employers to give their employees up to two weeks of leave for the loss of a child under 18 or a stillbirth after 24 weeks of pregnancy, regardless of how long they\u2019ve been with their employer.<\/span><\/p>\n<h3><b>Does Compassionate Leave Apply to the Loss of Grandparents or Pets?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Whether compassionate leave applies to the loss of grandparents or pets depends on the company policy. Most reasonable companies will understand the significance of a close grandparent or pet.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Tragedies such as loss of a loved one or grave illnesses are inevitable. While we certainly hope they don&#8217;t occur every day, it is important to be realistic and be prepared for when they do occur. It can be particularly beneficial to outline steps or have a general plan of what to do. As an<a href=\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":193,"featured_media":154963,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[342],"tags":[],"class_list":["post-153411","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-culture-engagement"],"acf":{"topics":"time-time-off"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Defining Compassionate Leave for UK Employers | Factorial<\/title>\n<meta name=\"description\" content=\"Understand the definition of compassionate leave for UK employers and get tips for writing your compassionate leave policy\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Defining Compassionate Leave for UK Employers\" \/>\n<meta property=\"og:description\" content=\"Understand the definition of compassionate leave for UK employers and get tips for writing your compassionate leave policy\" \/>\n<meta property=\"og:url\" content=\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/\" \/>\n<meta property=\"og:site_name\" content=\"Factorial\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/people\/Factorial\/100064908455810\/\" \/>\n<meta property=\"article:published_time\" content=\"2025-03-10T09:05:04+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-04-02T17:11:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/04\/02190251\/blog_thumbnail_uk12.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"720\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Imogen Hall\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@factorialapp\" \/>\n<meta name=\"twitter:site\" content=\"@factorialapp\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Imogen Hall\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/\"},\"author\":{\"name\":\"Imogen Hall\",\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/#\/schema\/person\/ccefc9a8525c8a22867bb6cd4a52dbb4\"},\"headline\":\"Defining Compassionate Leave for UK Employers\",\"datePublished\":\"2025-03-10T09:05:04+00:00\",\"dateModified\":\"2025-04-02T17:11:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/compassionate-leave-uk-employers\/\"},\"wordCount\":1043,\"publisher\":{\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/#organization\"},\"articleSection\":[\"Culture &amp; 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