{"id":168523,"date":"2025-09-15T10:28:45","date_gmt":"2025-09-15T08:28:45","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=168523"},"modified":"2025-12-12T00:07:12","modified_gmt":"2025-12-11T22:07:12","slug":"top-hospitality-payroll-software","status":"publish","type":"post","link":"https:\/\/factorialhr.co.uk\/blog\/top-hospitality-payroll-software\/","title":{"rendered":"Top 5 Hospitality Payroll Software Solutions in 2026"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The hospitality industry has a unique set of challenges when it comes to paying employees. Seasonal hiring, tip pooling and the changing schedules of shift-based employees can all make it difficult to keep track of exactly who should be paid, how much and when. And that\u2019s without factoring in compliance requirements for tax, national insurance and pensions.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luckily, <\/span><span style=\"font-weight: 400;\">hospitality payroll software<\/span><span style=\"font-weight: 400;\"> exists to specifically help hospitality businesses manage their payroll and integrate scheduling, time tracking, HR and payments into one centralised system. Not only does this <strong>reduce the number of errors<\/strong>, which can lead to costly mistakes, but the systems can also improve staff morale and retention by providing a better employee experience.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we will guide you through the <strong>benefits of hospitality software<\/strong> and review the <strong>top five hospitality payroll<\/strong> <strong>software solutions<\/strong> for UK SMEs so you have a clear idea of which platform will best support your business.<\/span><\/p>\n<h2><b>What is Hospitality Payroll Software?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/factorialhr.co.uk\/hospitality-hr-software\">Hospitality payroll software<\/a> is a digital platform designed to support managing payroll for organisations that are involved in the hospitality industry, such as <strong>hotels<\/strong>, <strong>restaurants<\/strong>, <strong>bars<\/strong>, <strong>catering and events companies<\/strong>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Software for the hospitality industry can help with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated payroll runs, including tax, National Insurance and pensions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Over time pay.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tips management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compliance such as minimum wage checks, auto-enrolment pensions and HMRC. requirements.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digital or physical pay slips.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shift scheduling.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Time tracking.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Forecasting costs and cash flow management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee self-service.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Onboarding new starters, including right-to-work checks.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">By automating many of these processes, hospitality payroll software reduces human error, which helps avoid costly mistakes and saves time, ultimately reducing overall costs.<\/span><\/p>\n<h2><b>Benefits of Hospitality Software<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There are several benefits to using a dedicated hospitality payroll software, including:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduces error <\/b><span style=\"font-weight: 400;\">&#8211; as we mentioned above, automating the processes involved in payroll minimises the number of mistakes made in payslips, tax reports and pensions because there is less room for human error.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Time savings<\/b><span style=\"font-weight: 400;\"> &#8211; similarly, automating processes such as tracking timesheets, calculating overtime payments, and allocating money earned from tips can save employees considerable time, allowing them to focus on more strategic work.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Supports direct payments to employees<\/b><span style=\"font-weight: 400;\"> &#8211; payroll software makes it easier to pay employees promptly and directly, which in turn makes them feel valued and able to rely on their wages being accurate and hitting their bank account at a specific time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Tax compliance and reporting<\/b><span style=\"font-weight: 400;\"> &#8211; having one system that integrates data about when and how much employees have worked with the different hourly rates and tip sharing arrangements makes it easier to ensure that businesses are meeting UK employment and tax regulations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Improved employee experience<\/b><span style=\"font-weight: 400;\"> &#8211; having a mobile app that employees can use to check their shift details, their personal records and their payslips helps with communication and gives employees more control over their lives, which can lead to a more motivated and productive staff.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Ensures a consistent approach across locations<\/b><span style=\"font-weight: 400;\"> &#8211; with hospitality businesses often dealing with employees in multiple locations, having one centralised system helps to minimise any differences or confusion about pay, hours and requirements.<\/span><\/li>\n<\/ol>\n<h2><b>The Best Hospitality Payroll Software for UK Employers<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">With many options to choose from, finding the best hospitality payroll software can be hard work. Different platforms will meet different requirements, depending on the exact needs of your business.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here we\u2019ve got a list of the <strong>five best hospitality payroll software<\/strong> options in the UK. We\u2019ve ranked them for ease of use, functionality and how well they support UK compliance requirements. At the end of this page, we\u2019ve provided a quick glance table to help you make an informed decision if you are short on time.<\/span><\/p>\n<h3><b>1. Factorial \u2013 The Best All-in-One Solution<\/b><\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-156856 size-large\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2024\/11\/22115814\/Home-dashboard-factorial-1024x807.png\" alt=\"A look into Factorial's profile dashboard, the best all-in-one HR software for 2025.\" width=\"1024\" height=\"807\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2024\/11\/22115814\/Home-dashboard-factorial-1024x807.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2024\/11\/22115814\/Home-dashboard-factorial-300x236.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2024\/11\/22115814\/Home-dashboard-factorial-768x605.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2024\/11\/22115814\/Home-dashboard-factorial.png 1352w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Factorial is a comprehensive <a href=\"https:\/\/factorialhr.co.uk\/\"><strong>business management software<\/strong><\/a> that meets all the requirements for creating an efficient system for <\/span><span style=\"font-weight: 400;\">hospitality payroll software<\/span><span style=\"font-weight: 400;\">, while also supporting your business with other HR functions such as performance management, learning and development, onboarding and reports.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Factorial\u2019s platform supports businesses in the hospitality industry with the following key features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Automated UK-compliant payroll<\/strong>: ensures accurate payments and tax records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A <\/span><strong><a href=\"https:\/\/factorialhr.co.uk\/blog\/best-time-tracking-app\/\">time sheet app <\/a><\/strong><span style=\"font-weight: 400;\">for creating shifts and tracking time spent at work: manages complex schedules, including seasonal workers and those working overtime.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">An <strong>employee self-service portal<\/strong> enables staff to view their schedules, request time off, and access their payslips: helps employees feel in control and empowered.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Applicant Tracking System for recruitment<\/strong>: helps manage and track candidates applying for hospitality roles.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Hospitality onboarding<\/strong><span style=\"font-weight: 400;\"> support for new employees: makes the process for integrating new employees more efficient.<\/span><\/li>\n<\/ul>\n<p><strong>Pros:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Scalable for growing businesses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customisation options and automated workflows.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A centralised system makes it easy to access individual employee records and data.<\/span><\/li>\n<\/ul>\n<p><strong>Cons:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The advanced features can make set-up and training intensive.<\/span><\/li>\n<li aria-level=\"1\">Payroll process is not as robust as other solutions.<\/li>\n<\/ul>\n<p><strong>Price:\u00a0<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Free trial available.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Starts at \u00a35.40 per month per user.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Plans are available for various businesses and budgets, tailored to the HR needs of the organisation.<\/span><\/li>\n<\/ul>\n<div class=\"factorial-banner inline-banner banner-demo category-hr-tech\"\n    data-banner-id=\"167129\"\n    data-banner-type=\"demo\"\n    data-category=\"HR Tech\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Want see more of Factorial?<\/h4>\n            \n                            <ul class=\"banner-checklist\">\n                                                                        <li class=\"not-prose\">Automate your workflows<\/li>\n                                                                                                <li class=\"not-prose\">Save time &amp; effort<\/li>\n                                                                                                <li class=\"not-prose\">Centralise HR &amp; finance with one platform<\/li>\n                                                            <\/ul>\n            \n                            <a href=\"https:\/\/factorialhr.co.uk\/request-demo\"\n                    class=\"factorial-cta-button not-prose demo btn-brand\" data-cta=\"demo\" data-cta-position=\"inline-banner\">\n                    Get a demo                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2025\/09\/01114707\/Discover-banner-factorial-laptop.png\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div>\n<h3><b>2. Sage Payroll<\/b><\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-168524 size-large\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101459\/sage-payroll-1024x584.png\" alt=\"Sage payroll\" width=\"1024\" height=\"584\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101459\/sage-payroll-1024x584.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101459\/sage-payroll-300x171.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101459\/sage-payroll-768x438.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101459\/sage-payroll.png 1416w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Part of the well-known UK accounting and business software provider, Sage\u2019s payroll platform is a <strong>reliable<\/strong>, <strong>trustworthy<\/strong> solution for hospitality businesses already using Sage accounting systems. Sage Payroll focuses, as you might expect, on supporting organisations to pay their staff accurately and on time, and to make the proper deductions for tax, national insurance and any auto-enrolled pensions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Key features of Sage Payroll for hospitality businesses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Automated payroll<\/strong> and payslips.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Compliance<\/strong> with tax and insurance requirements.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Reporting tools<\/strong> and dashboards for instant analytics.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Time tracking<\/strong> and leave management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong><a href=\"https:\/\/factorialhr.co.uk\/blog\/employee-portal-explained\/\">Employee self-service<\/a><\/strong> tools for payslips and documents.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><span style=\"font-weight: 400;\"><strong>Pros<\/strong>:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Trusted UK brand with strong customer support.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Robust compliance tools to meet HMRC requirements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simple integration with existing Sage accounting systems.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<p><strong>Cons:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Steep learning curve, especially for non-accountants.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited advanced HR features, such as performance management, are available within Sage Payroll.<\/span><\/li>\n<\/ul>\n<p><strong>Price:\u00a0<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Three different plans: Payroll Essentials (\u00a310), Payroll Standard (\u00a320) and Payroll Premium (\u00a330).<\/span><\/li>\n<\/ul>\n<h3><b>3. BrightPay<\/b><\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-168525 size-large\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101629\/bright-pay-dashboard-1024x630.png\" alt=\"Bright Pay\" width=\"1024\" height=\"630\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101629\/bright-pay-dashboard-1024x630.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101629\/bright-pay-dashboard-300x185.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101629\/bright-pay-dashboard-768x472.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101629\/bright-pay-dashboard-1536x945.png 1536w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15101629\/bright-pay-dashboard.png 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Started in the UK and Ireland, BrightPay is a cloud-based payroll solution aimed at supporting small businesses with their payroll. While missing some of the functionality of the more<strong> comprehensive HR and payroll<\/strong> solutions like Factorial, BrightPay is a good option for smaller hospitality businesses that need help with automating their processes and simplifying complex payroll tasks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The key features of BrightPay that support hospitality payroll include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Real-time information (RTI) reports directly to <strong>HMRC<\/strong> for <strong>tax information.<\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Generation of <strong>payslips<\/strong> and delivery to employees.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Employee access<\/strong> to payslips, leave requests and any personal documentation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Customisable reports<\/strong>.<\/span><\/li>\n<\/ul>\n<p><strong>Pros:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Value for money.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quick and easy onboarding.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong compliance tools.<\/span><\/li>\n<\/ul>\n<p><strong>Cons:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited HR support beyond payroll, including <a href=\"https:\/\/factorialhr.co.uk\/blog\/hospitality-onboarding\/\">onboarding<\/a> and recruitment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lacks integrated scheduling or time-tracking tools.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<p><strong>Price:\u00a0<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Free trial available.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2018Standard\u2019 plan up to three employees \u00a384 per year, up to 10 employees \u00a3239 and unlimited number of employees \u00a3339 per year.<\/span><\/li>\n<\/ul>\n<h3><b>4. Xero Payroll<\/b><\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-168527 size-large\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15102229\/PM-Xero-Dashboard-1024x576.png\" alt=\"Xero payroll dashboard\" width=\"1024\" height=\"576\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15102229\/PM-Xero-Dashboard-1024x576.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15102229\/PM-Xero-Dashboard-300x169.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15102229\/PM-Xero-Dashboard-768x432.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15102229\/PM-Xero-Dashboard-688x388.png 688w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15102229\/PM-Xero-Dashboard-816x459.png 816w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/09\/15102229\/PM-Xero-Dashboard.png 1424w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Similar to Sage Payroll, Xero Payroll is part of a well-known broader accounting suite and is a suitable system for small- or medium-sized businesses in the UK <strong>who <em>already<\/em> use Xero for their accounting support<\/strong>. However, while Xero does have timesheets and leave management tools built into its system, more complex set-ups and different shift types may require extra manual set-ups.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of the key features of Xero Payroll that support hospitality businesses to run their payroll include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Automated payroll<\/strong> and payslips.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Fully HMRC<\/strong> recognised with <a href=\"https:\/\/factorialhr.co.uk\/blog\/tax-codes-uk-guide\/\">tax code<\/a> updates and RTI submissions monthly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Integration with Xero accounting<\/strong> and reporting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Calculators<\/strong> for specific shifts and overtime.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Employee self-service<\/strong> via XeroMe.<\/span><\/li>\n<\/ul>\n<p><strong>Pros:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong compliance features, such as automatic updates for tax codes and legal changes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Flexible pay cycles.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accessible everywhere due to being cloud-based.<\/span><\/li>\n<\/ul>\n<p><strong>Cons:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payroll is not available in the cheapest plan.<\/span><\/li>\n<\/ul>\n<p><strong>Price:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">30-day trial for all Xero features, including Payroll<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Two plans include payroll: Comprehensive, \u00a350 per month, and Ultimate, \u00a365 per month.<\/span><\/li>\n<\/ul>\n<p>\ud83d\udca1 <em><strong>Need help managing your hospitality business?<\/strong><\/em> <strong><a href=\"https:\/\/factorialhr.co.uk\/blog\/time-management-software-hospitality\/\">Discover the benefits of time management software<\/a>!<\/strong><\/p>\n<h3><b>5. BrightHR<\/b><\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-162607 size-large\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/07\/01095104\/brighthr-hr-home-screen-1024x636.png\" alt=\"BrightHR\" width=\"1024\" height=\"636\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/07\/01095104\/brighthr-hr-home-screen-1024x636.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/07\/01095104\/brighthr-hr-home-screen-300x186.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/07\/01095104\/brighthr-hr-home-screen-768x477.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2025\/07\/01095104\/brighthr-hr-home-screen.png 1426w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">BrightHR is a comprehensive HRIS that includes payroll as part of its core functionality while supporting <strong>health<\/strong> and <strong>safety<\/strong> <strong>compliance<\/strong> alongside the standard HR functions. The platform also offers BrightLearn for <strong>learning<\/strong> <strong>and development<\/strong>, a counselling service for employees and time tracking capability through the app Blip.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of the key features of BrightHR for hospitality businesses looking for payroll support include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Access to advice from <strong>CIPP-qualified payrol<\/strong>l professionals.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong <strong>compliance tools<\/strong> for tax and legal requirements.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Portal for employees<\/strong> to access their payslips, leave requests and personal documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Time tracking<\/strong>, shift scheduling and rota creation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Automatic payroll<\/strong> reports.<\/span><\/li>\n<\/ul>\n<p><strong>Pros:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supports food safety compliance with the Food Safety Navigator tool.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advanced shift management tools<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unlimited document storage<\/span><\/li>\n<\/ul>\n<p><strong>Cons:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited customisation options.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Some users considered BrightHR to be more expensive than others.\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>Price:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prices available with demo.<\/span><\/li>\n<\/ul>\n<h2><b>Top 5 Hospitality Payroll Systems Comparison Chart<\/b><\/h2>\n<p>Deciding which hospitality payroll solution to invest in can be overwhelming. Here&#8217;s a comprehensive overview of the best five hospitality payroll systems so you can make a well-informed decision for you and your team.<\/p>\n<table>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">Software<\/span><\/td>\n<td><span style=\"font-weight: 400;\">UK-Compliant Payroll?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Time &amp; Attendance?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shift Management?\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Employee Portal?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Best For<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Factorial<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Growing UK-based hospitality businesses looking to centralise their HR processes, finance and payroll.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Sage Payroll<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Hospitality businesses already using Sage<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">BrightPay<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u274c<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Smaller hospitality businesses<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Xero Payroll<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Smaller hospitality businesses already using the Xero platform\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">BrightHR<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u2705<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Organisations that want additional health and safety support\u00a0<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><b>Choosing the Best Software for the Hospitality Industry<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">When it comes to choosing the best software to support the complex payroll arrangements and additional HR needs that arise in the hospitality industry, there are five factors to bear in mind:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>UK Compliance:<\/b><span style=\"font-weight: 400;\"> is the system fully compliant with UK regulations on tax, national insurance and pensions, and does it automatically update if anything changes?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Shift scheduling, time tracking and leave management:<\/b><span style=\"font-weight: 400;\"> does the system help with the requirements of the business in terms of planning staff time, and does the system ensure that this data feeds directly into payroll?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Customisation and automation:<\/b><span style=\"font-weight: 400;\"> how much does the system allow for customisation of workflows and policies to match the requirements of the business?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Scalability: <\/b><span style=\"font-weight: 400;\">is the system set up so that it can grow and continue to meet your business needs as your organisation expands?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Integration:<\/b><span style=\"font-weight: 400;\"> does the system integrate with other HR, scheduling and accounting tools?<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">For many UK SMEs in the hospitality sector, Factorial\u2019s <\/span><span style=\"font-weight: 400;\">hospitality payroll and HR software<\/span><span style=\"font-weight: 400;\"> is a strong choice for companies. Particularly, those looking for a comprehensive platform that centralises payroll, HR, time &amp; attendance, and employee performance management in one place. Using Factorial\u2019s robust platform, your business can reduce errors, prioritise compliance and provide employees with a transparent, efficient payroll experience.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udc49 <a href=\"https:\/\/factorialhr.co.uk\/request-demo\">Book a <em>free<\/em> demo<\/a> with one of our experts today! Learn how Factorial can transform payroll management in your hospitality business.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The hospitality industry has a unique set of challenges when it comes to paying employees. Seasonal hiring, tip pooling and the changing schedules of shift-based employees can all make it difficult to keep track of exactly who should be paid, how much and when. And that\u2019s without factoring in compliance requirements for tax, national insurance<a href=\"https:\/\/factorialhr.co.uk\/blog\/top-hospitality-payroll-software\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":193,"featured_media":168530,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[906],"tags":[],"class_list":["post-168523","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-tech-en-gb"],"acf":{"topics":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 5 Hospitality Payroll Software Solutions in 2026 | Factorial<\/title>\n<meta name=\"description\" content=\"Discover how hospitality payroll software will benefit your business and consider 5 of the best options for UK-based 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