{"id":22047,"date":"2020-06-29T18:05:29","date_gmt":"2020-06-29T16:05:29","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=22047"},"modified":"2026-03-30T15:48:32","modified_gmt":"2026-03-30T13:48:32","slug":"hrms-software","status":"publish","type":"post","link":"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/","title":{"rendered":"HRMS Software: When to Invest"},"content":{"rendered":"<p><b>All organisations with a team of people, regardless of their size, need a fit-for-purpose HRIS<\/b>\u00a0as a way to store and manage their people data. As your organisation changes or grows, you may realise the HRIS you once used doesn\u2019t meet your needs anymore.<\/p>\n<p>However, making the move between two pieces of HR software can come with challenges.\u00a0<b>According to\u00a0<\/b><a href=\"https:\/\/www.mckinsey.com\/featured-insights\/leadership\/changing-change-management\"><b>McKinsey<\/b><\/a><b>, approximately 70% of change management programmes fail to achieve their goals, largely because of employee resistance.\u00a0<\/b><\/p>\n<p>So, how do you move from one system to another and do it well?<\/p>\n<p>Whether you are upgrading to a more advanced solution, switching to a different provider, or consolidating multiple systems into one,\u00a0<b>a well-planned and executed transition is essential<\/b>\u00a0to ensure a smooth and successful migration.<\/p>\n<p>From evaluating your needs and data migration to training employees and ongoing support, we will provide you with valuable insights and practical tips to navigate this transition with confidence and achieve optimal results.<\/p>\n<div class=\"js-toc toc\">\n<p class=\"js-toc-title toc__title\">Table of Contents<\/p>\n<nav id=\"fac_toc_nav\" class=\"js-toc-nav toc__nav\" aria-label=\"Table of Contents\"><ol class=\"toc__list toc__list--level-1\"><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-1\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#what-is-hrms-software\" title=\"What is HRMS Software?\" data-target-id=\"what-is-hrms-software\">What is HRMS Software?<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-2\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#the-difference-between-hrms,-hcm,-and-hris\" title=\"The Difference Between HRMS, HCM, and HRIS\" data-target-id=\"the-difference-between-hrms,-hcm,-and-hris\">The Difference Between HRMS, HCM, and HRIS<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-3\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#4-clues-that-you-are-ready-for-an-hrms-software-download\" title=\"4 Clues That You Are Ready for an HRMS Software Download\" data-target-id=\"4-clues-that-you-are-ready-for-an-hrms-software-download\">4 Clues That You Are Ready for an HRMS Software Download<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-4\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#benefits-of-using-an-hrms\" title=\"Benefits of Using an HRMS\u00a0\" data-target-id=\"benefits-of-using-an-hrms\">Benefits of Using an HRMS\u00a0<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-5\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#transitioning-between-hrms-software\" title=\"Transitioning Between HRMS Software\" data-target-id=\"transitioning-between-hrms-software\">Transitioning Between HRMS Software<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-6\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#how-to-convince-stakeholders-to-invest-in-hrms-software\" title=\"How to Convince Stakeholders to Invest in HRMS Software\" data-target-id=\"how-to-convince-stakeholders-to-invest-in-hrms-software\">How to Convince Stakeholders to Invest in HRMS Software<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-7\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#how-to-transition-to-factorial\" title=\"How to Transition to Factorial\u00a0\" data-target-id=\"how-to-transition-to-factorial\">How to Transition to Factorial\u00a0<\/a><\/li><\/ol><\/nav><\/div>\n<h2><strong>What is HRMS Software?<\/strong><\/h2>\n<p>HR software, or HRMS software, is a centralised tool streamlining HR management processes. It stores employee data, automates tasks, and improves efficiency.<\/p>\n<p>HR software encompasses\u00a0<b>a range of functionalities and modules<\/b>\u00a0that cater to different aspects of HR management. These modules typically include employee information management, payroll and benefits administration,\u00a0<a href=\"https:\/\/factorialhr.co.uk\/blog\/recruitment-selection-hiring-process\/\">recruitment<\/a>\u00a0and applicant tracking, performance management, training and development, time and attendance tracking, and compliance management.<\/p>\n<p><b>One of the primary functions of HR software is to centralise employee data in a secure and easily accessible manner. I<\/b>t allows HR professionals and managers to store and retrieve essential employee information such as personal details, employment history, job titles, compensation data, and performance evaluations. This way of centralising data eliminates the need for paper-based records.<\/p>\n<p>By automating routine administrative tasks,\u00a0<b>HR software saves significant time and effort for HR professionals.\u00a0<\/b>Tasks such as employee onboarding, leave management, and generating HR reports can be automated, reducing manual errors and increasing operational efficiency. On top of that, HR software often includes self-service portals for employees, enabling them to access and update their own information, request time off, and view company policies and announcements.<\/p>\n<div class=\"factorial-banner inline-banner banner-demo category-hr-technology\"\n    data-banner-id=\"167129\"\n    data-banner-type=\"demo\"\n    data-category=\"HR Technology\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Want see more of Factorial?<\/h4>\n            \n                            <ul class=\"banner-checklist\">\n                                                                        <li class=\"not-prose\">Automate your workflows<\/li>\n                                                                                                <li class=\"not-prose\">Save time &amp; effort<\/li>\n                                                                                                <li class=\"not-prose\">Centralise HR &amp; finance with one platform<\/li>\n                                                            <\/ul>\n            \n                            <a href=\"https:\/\/factorialhr.co.uk\/request-demo\"\n                    class=\"factorial-cta-button not-prose demo btn-brand\" data-cta=\"demo\" data-cta-position=\"inline-banner\">\n                    Get a demo                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2025\/09\/01114707\/Discover-banner-factorial-laptop.png\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div>\n<h2><strong>The Difference Between HRMS, HCM, and HRIS<\/strong><\/h2>\n<p>You may have come across other acronyms for human resources technology, such as HRIS or HCM. What\u2019s the difference? These days, it\u2019s pretty subtle. Let\u2019s dig deeper to address what these acronyms stand for and what different systems can do.<\/p>\n<ul>\n<li>\n<h3><strong>HRIS: Human Resource Information System<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">HRIS software is often considered the most \u201cbasic.\u201d It tracks numerical data and employee information and offers analytics to identify workplace needs.<\/p>\n<ul>\n<li>\n<h3><strong>HCM:<a href=\"https:\/\/factorialhr.co.uk\/blog\/what-is-human-capital-management\/\"> Human Capital Management<\/a><\/strong><\/h3>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">This refers to the overall approach that a company takes to managing its most important asset: its people. HCM uses human resource data to make better strategic organisational decisions. HCM software may include recruiting, compensation and benefits, talent management, and <a href=\"https:\/\/factorialhr.co.uk\/blog\/employee-time-attendance-software\/\">attendance tracking.<\/a><\/p>\n<ul>\n<li>\n<h3><strong>HRMS: Human Resource Management System<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">This software is considered to be the most robust. It deals with the same information as HCM or HRIS software, with the addition of non-quantitative information surrounding employees and applicants. HRMS software may include features such as onboarding, employee satisfaction, and more.<\/p>\n<h2><strong>4 Clues That You Are Ready for an HRMS Software Download<\/strong><\/h2>\n<p>Now that you\u2019ve got the lingo down, we can address the four big clues that you and your business are ready for an HRMS revolution.<\/p>\n<h3><strong>1. You\u2019re bogged down with administrative tasks.<\/strong><\/h3>\n<p>There\u2019s a big difference between being productive and being busy. If your HR team is stuck inputting data into spreadsheets, chasing down employees for a signature, or fielding every single vacation request, it\u2019s time for a change. Automating admin will free up the HR staff to optimise productivity and employee satisfaction.<\/p>\n<p>2. You have to fight multiple systems or sift through files to find important information. If your HR department is stuck in the past, using pen and paper or using a unique system for each administrative function, it\u2019s time to give HRMS a try. Get everything in one place in order to save valuable time. This will also ensure important documents don\u2019t get lost in the fray.<\/p>\n<p><strong>*Pro-tip:<\/strong> When you do invest in HR software, don\u2019t forget to throw out those filing cabinets! Paper filing isn\u2019t just inefficient; it\u2019s a fire hazard.<\/p>\n<h3><strong>2. Your staff are all over the place &#8211; literally.<\/strong><\/h3>\n<p>These days, more people are <a href=\"https:\/\/factorialhr.co.uk\/blog\/remote-work-en-gb\/\" target=\"_blank\" rel=\"noopener noreferrer\">teleworking<\/a> than ever. Whether you have employees who occasionally work from home or employees who live on the other side of the world, HRSM can keep you centered. With simple <a href=\"https:\/\/factorialhr.co.uk\/document-management\" target=\"_blank\" rel=\"noopener noreferrer\">document management<\/a> and employee files in one central location, everyone will be able to find the information they need when they need it.<\/p>\n<h3><strong>3. You\u2019re not making the most out of data.<\/strong><\/h3>\n<p>We live in a data-driven world. There is <a href=\"https:\/\/factorialhr.co.uk\/blog\/metrics-hr-best-practices\/\">data to be found in all kinds of HR processes<\/a>, and if you are not taking advantage of it, you are missing out on a vital resource. HRMS software companies like <a href=\"https:\/\/factorialhr.co.uk\/features\" target=\"_blank\" rel=\"noopener noreferrer\">Factorial <\/a>will give you a glimpse into the inner functions of your workforce. This will help you address issues in the present and plan for the future.<\/p>\n<h3><strong>4. You don\u2019t have enough time to focus on strategic thinking.<\/strong><\/h3>\n<p>Correctly utilised, HR can be the powerhouse of a company. If your HR team is too busy with spreadsheets to do the heavy-lifting they are capable of, it is time to give them a little help. Let the software do the boring stuff. Meanwhile, let HR drive change, increase efficiency, and improve employee satisfaction.<\/p>\n<h2>Benefits of Using an <strong>HRMS\u00a0<\/strong><\/h2>\n<p>What exactly can HR software do for you?<\/p>\n<ul>\n<li>\n<h3><strong>Reduce costs and administrative burdens<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">While HR software might mean a new monthly fee, it will probably pay for itself in time saved and liability avoided. HR teams need to carry out various daily, weekly, and monthly functions in addition to onboarding employees and managing performance appraisals. By automating these workflows, software will ensure nothing slips between the cracks.<\/p>\n<ul>\n<li>\n<h3><strong>Simplify and streamline information storage<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">An HRMS will keep all of your employee data and important documents in one place. This means you can reach whatever information you need whenever you need it.<\/p>\n<ul>\n<li>\n<h3><strong>Better communication across the organisation<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">Employees can use their interface to check the <a href=\"https:\/\/factorialhr.co.uk\/blog\/staff-leave-planner\/\" target=\"_blank\" rel=\"noopener noreferrer\">time off manager<\/a> for their paid time off accrual,<a href=\"https:\/\/factorialhr.co.uk\/holidays-leaves-software\"> holiday requests<\/a>, and salary. They won\u2019t have to come to HR for every little question. This will surely save time &#8211;and frustration&#8211; on both sides.<\/p>\n<ul>\n<li>\n<h3><strong>Provide timely data analysis<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">People data is a goldmine of information that can offer insights into staff engagement, performance, turnover, costs, absenteeism trends, and more. Use your data to provide HRMS software training in areas where you hope to see improvement. Above all, <a href=\"https:\/\/factorialhr.co.uk\/ebooks\/people-analytics\">make data-driven decisions that will benefit your workforce<\/a>.<\/p>\n<h2><strong>Transitioning Between HRMS Software<\/strong><\/h2>\n<h3><span style=\"text-decoration: underline;\"><strong> What to Consider Before the Transition<\/strong><\/span><\/h3>\n<p>It\u2019s important to approach the transfer between two pieces of HR software methodically. There are several important factors to consider to ensure a smooth and successful implementation. Here are some of the main areas to focus on prior to the transfer:<\/p>\n<ul>\n<li aria-level=\"1\">\n<h3><strong>Evaluate Options<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p>Consider factors such as features,\u00a0<b>scalability, provider reputation, user reviews, and pricing models.\u00a0<\/b>Choose the HR software that aligns with your organisation\u2019s specific HR needs and long-term goals.<\/p>\n<p>As part of the evaluation process, it\u2019s important to gain a deep understanding of your organisation\u2019s current HR processes and workflows.\u00a0<b>Identify the strengths, weaknesses, and pain points in the existing system.\u00a0<\/b>This analysis will help determine how the new software can improve efficiency, address gaps, and align with existing workflows.<\/p>\n<ul>\n<li aria-level=\"1\">\n<h3><strong>Involve the Organisation in Decision Making<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p>Involve key stakeholders, such as HR professionals, managers, and IT, in the decision-making process.\u00a0<a href=\"https:\/\/www.soocial.com\/change-management-statistics\/\"><b>Research<\/b><\/a><b>\u00a0shows that 42% of mid-level managers are most resistant to change, so it\u2019s essential that these individuals are consulted.<\/b><\/p>\n<p>Gather their input, requirements, and feedback to ensure the software meets their needs and expectations.<\/p>\n<ul>\n<li aria-level=\"1\">\n<h3><strong>Integration With In-House Systems<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p>Assess whether the new HR software can integrate seamlessly with your existing in-house systems, such as\u00a0<a href=\"https:\/\/factorialhr.co.uk\/payroll-summary\">payroll<\/a>, recruitment, and other HR tools. Integration ensures data consistency, eliminates duplicate data entry, and enables a more cohesive HR ecosystem.<\/p>\n<p><img decoding=\"async\" class=\" wp-image-112160 aligncenter\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/07\/17155726\/pexels-andrea-piacquadio-3965219_11zon-scaled.jpg\" sizes=\"(max-width: 981px) 100vw, 981px\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/07\/17155726\/pexels-andrea-piacquadio-3965219_11zon-scaled.jpg 2560w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/07\/17155726\/pexels-andrea-piacquadio-3965219_11zon-300x200.jpg 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/07\/17155726\/pexels-andrea-piacquadio-3965219_11zon-1024x683.jpg 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/07\/17155726\/pexels-andrea-piacquadio-3965219_11zon-768x512.jpg 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/07\/17155726\/pexels-andrea-piacquadio-3965219_11zon-1536x1024.jpg 1536w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/07\/17155726\/pexels-andrea-piacquadio-3965219_11zon-2048x1365.jpg 2048w\" alt=\"employee migrating his data from one hr software system to another using his work laptop\" width=\"981\" height=\"654\" \/><\/p>\n<h3><span id=\"steps-to-follow-when-transitioning\" class=\"toc-section\"><\/span><span style=\"text-decoration: underline;\"><strong>Steps to Follow When Transitioning\u00a0<\/strong><\/span><\/h3>\n<p>As well as needing a considered approach when deciding on the right HR system, the transition process also requires careful planning and execution to ensure a successful migration.<\/p>\n<p>Here are the key steps to follow during the transition process:<\/p>\n<h3><strong>1. Back-Up Data<\/strong><\/h3>\n<p>Before initiating the transition, it is crucial to back up all existing HR data. This ensures that no critical information is lost during the migration process and provides a safety net for unforeseen issues.<\/p>\n<h3><strong>2. Review Your Data Retention Policy<\/strong><\/h3>\n<p>Take the opportunity to review your organisation\u2019s data retention policy. Identify which data should be migrated to the new system and which data can be archived or discarded in line with\u00a0<a href=\"https:\/\/factorialhr.co.uk\/blog\/hr-compliance-uk-gdpr\/\">GDPR<\/a>\u00a0legislation and business needs.<\/p>\n<h3><strong>3. Identify What Data to Migrate<\/strong><\/h3>\n<p>Determine the specific data elements that must be migrated to the new HR software. This includes employee information, performance data, training records, payroll details, and other relevant data.<b>\u00a0Ensure that the selected data is accurate, up-to-date, and relevant for the new system.<\/b><\/p>\n<h3><strong>4. Cleanse the Data<\/strong><\/h3>\n<p>Before transferring the data, cleanse it to ensure its accuracy and quality. Remove any duplicate, incomplete, or outdated records. This step improves data integrity and prevents issues caused by migrating flawed data into the new system. You will likely need employee involvement during this stage.<\/p>\n<h3>5. Plan the Transfer<\/h3>\n<p>Develop a detailed plan for transferring the data from the old system to the new HR software. Consider factors such as data volume, migration timeline, and potential downtime.\u00a0<b>Define roles and responsibilities for each transfer process step<\/b>\u00a0to ensure a smooth and organised transition.<\/p>\n<h3>6. Customise Software Settings<\/h3>\n<p>Customise the back end of the HR software to align with your organisation\u2019s specific needs. Set up software configurations, permissions, and user roles according to your organisation\u2019s structure and security requirements.<\/p>\n<h3><strong>7. Test Functionality Before Going Live<\/strong><\/h3>\n<p>Before fully implementing the new HR software, thoroughly test its functionality. Test various features, workflows, and user scenarios to identify and resolve any potential issues or glitches.<\/p>\n<h3><strong>8. Communicate the Transfer<\/strong><\/h3>\n<p>Inform employees and stakeholders about the upcoming system change, its benefits, and any changes in HR processes or access to information. Provide clear instructions and support channels for addressing questions or concerns.<\/p>\n<h3><strong>9. System Specialist For Migration<\/strong><\/h3>\n<p>Having a system specialist in-house or readily available during the migration process is beneficial. <b>This specialist can provide expertise and guidance during the transition<\/b>, ensuring a smooth data migration, system configuration, and user training. Their presence helps mitigate any potential challenges and ensures a successful implementation.<\/p>\n<h3><strong>10. Train Employees And Managers<\/strong><\/h3>\n<p>Create a comprehensive\u00a0<a href=\"https:\/\/factorialhr.co.uk\/blog\/training-and-development\/\">training<\/a> plan to familiarise employees with the new HR software. Offer hands-on training to allow employees to ask questions during the training.<\/p>\n<p>Organisations should also provide\u00a0<b>specialised training for managers\u00a0<\/b>who will be using the HR software for tasks such as performance management, recruitment, and reporting. Equip them with the necessary knowledge and skills to utilise the new system effectively.<\/p>\n<h3><strong>11. Monitor and Fix Glitches<\/strong><\/h3>\n<p>After the system goes live, closely monitor its performance and functionality. Be proactive in identifying and addressing any glitches or issues that arise. Provide ongoing support and ensure that the system specialist continues to be available to handle technical concerns and provide timely resolutions.<\/p>\n<h2>How to Convince Stakeholders to Invest in HRMS Software<\/h2>\n<p>HR management solutions are revolutionising your HR department&#8217;s functions, so let\u2019s get your boss in the loop. Here\u2019s how to talk the talk:<\/p>\n<h4>Be specific with HR solutions<\/h4>\n<p>While discussing the benefits of working with HR solutions, zero in on the best HR software for your specific needs. Remember those problems we discussed earlier? Now is the time to bring up the specific functions of the software that will address them.<\/p>\n<ul>\n<li><a href=\"https:\/\/factorialhr.co.uk\/blog\/applicant-tracking-system-guide\/\" target=\"_blank\" rel=\"noopener\">HR software for recruitment: Applicant tracking<\/a><\/li>\n<\/ul>\n<p>Are you losing out on new talent due to recruitment inefficiencies? Be sure to stress how applicant tracking will help your company meet those recruiting goals that you have been missing.<\/p>\n<ul>\n<li><a href=\"https:\/\/factorialhr.co.uk\/performance-management\">Performance tracking<\/a><\/li>\n<\/ul>\n<p>Various studies have shown that when companies clearly define and track goals using software, they enjoy 3X the return of companies that do not. Let your boss know how much they have to gain from data analytics aimed at identifying and addressing snags.<\/p>\n<ul>\n<li><a href=\"https:\/\/factorialhr.co.uk\/holidays-leaves-software\">Holidays and time off<\/a><\/li>\n<\/ul>\n<p>Scheduling back-and-forths is inefficient and can lead to mistakes. An HR management software will handle all those leave and time-off requests. Software like this also helps coordinate work schedules within departments to ensure adequate staff coverage.<\/p>\n<ul>\n<li><a href=\"https:\/\/factorialhr.co.uk\/document-management\">Document sharing<\/a><\/li>\n<\/ul>\n<p>How much time is spent providing employees with the same information repeatedly? With centralised document sharing, HR can make important documents available. You can also send forms directly to employees for an immediate digital signature. Emphasise that this will minimise your company\u2019s legal liability by preventing documents from falling through the cracks.<\/p>\n<h4>Use the numbers<\/h4>\n<p>When it comes to business-minded CEOs, let the numbers speak for themselves. Estimate how much time your team spends on tasks, then compare it against the time you\u2019ll save with automation. You can even break this down by category to pack a bigger punch. If you spend, say, 15 hours a week organising schedules and fielding time-off requests, that\u2019s 37% of a 40-hour workweek! If that number drops to 2 hours a week with the implementation of software for human resources, it\u2019s now only 5% of your work week.<\/p>\n<p>Show that software will increase productivity by X%. Let your CEO know the strides HR could make if this time were dedicated to recruitment or improving employee experience.<\/p>\n<h4>Propose a pilot<\/h4>\n<p>If your boss is still on the fence, it may be the perfect time to propose that your team take a free test drive of an <a href=\"https:\/\/factorialhr.co.uk\/get-started\">HR service<\/a><i>.\u00a0<\/i>Some HR management systems offer free trials, providing the perfect opportunity to see how much HR outsourcing will impact the HR team and the company.<\/p>\n<h4>Think BIG<\/h4>\n<p>Let your boss in on your vision! Streamlining processes help meet your company\u2019s administrative needs. Freeing your team from time-consuming tasks allows them to decide more conscientiously where and how to expend time and resources. How will your team use software for HR to continuously improve processes and drive better decision-making? If you think HR is ready to embrace a more central and \u201cstrategic role,\u201d you are not the only one!<\/p>\n<h2><strong>How to Transition to Factorial\u00a0<\/strong><\/h2>\n<p>You now know everything you need to know about transitioning from one HRIS to another. The next step is finding the right product for your organisation.<\/p>\n<p><a href=\"https:\/\/factorialhr.co.uk\/\"><b>Factorial<\/b><\/a>\u00a0is an all-in-one, digital HR software that converts these never-ending, manual processes into integrated, effective ones. Our easy-to-use platform automates administrative tasks and digitises documentation, enabling companies to transition to paperless and empowering HR professionals to make better business decisions.<\/p>\n<p>Factorial allows organisations to easily:<\/p>\n<ul>\n<li aria-level=\"1\">Centralise and digitise\u00a0<a href=\"https:\/\/factorialhr.co.uk\/document-management\">documents<\/a>\u00a0and workflows.<\/li>\n<li aria-level=\"1\">Manage time, including\u00a0<a href=\"https:\/\/factorialhr.co.uk\/time-attendance-signing\">time tracking<\/a>,\u00a0<a href=\"https:\/\/factorialhr.co.uk\/holidays-leaves-software\">absence management, <\/a>and\u00a0<a href=\"https:\/\/factorialhr.co.uk\/shift-management\">shift management<\/a>.<\/li>\n<li aria-level=\"1\">Manage talent, including\u00a0<a href=\"https:\/\/factorialhr.co.uk\/performance-management\">performance reviews<\/a>\u00a0and\u00a0<a href=\"https:\/\/factorialhr.co.uk\/applicant-tracking-system\">recruitment<\/a>.<\/li>\n<\/ul>\n<p>\u2026and so much more.<\/p>\n<div class=\"factorial-banner inline-banner banner-demo category-hr-technology\"\n    data-banner-id=\"167129\"\n    data-banner-type=\"demo\"\n    data-category=\"HR Technology\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Want see more of Factorial?<\/h4>\n            \n                            <ul class=\"banner-checklist\">\n                                                                        <li class=\"not-prose\">Automate your workflows<\/li>\n                                                                                                <li class=\"not-prose\">Save time &amp; effort<\/li>\n                                                                                                <li class=\"not-prose\">Centralise HR &amp; finance with one platform<\/li>\n                                                            <\/ul>\n            \n                            <a href=\"https:\/\/factorialhr.co.uk\/request-demo\"\n                    class=\"factorial-cta-button not-prose demo btn-brand\" data-cta=\"demo\" data-cta-position=\"inline-banner\">\n                    Get a demo                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2025\/09\/01114707\/Discover-banner-factorial-laptop.png\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>All organisations with a team of people, regardless of their size, need a fit-for-purpose HRIS\u00a0as a way to store and manage their people data. As your organisation changes or grows, you may realise the HRIS you once used doesn\u2019t meet your needs anymore. However, making the move between two pieces of HR software can come<a href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":136,"featured_media":22051,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[341],"tags":[],"class_list":["post-22047","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-technology"],"acf":{"topics":"hr-software-seo"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Is it Time to Invest in HRMS Software? | Factorial<\/title>\n<meta name=\"description\" content=\"Understand the benefits of using HRMS software, how to know when to invest in HR software (UK) and how to transition between two solutions.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"HRMS Software: When to Invest\" \/>\n<meta property=\"og:description\" content=\"Understand the benefits of using HRMS software, how to know when to invest in HR software (UK) and how to transition between two solutions.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/\" \/>\n<meta property=\"og:site_name\" content=\"Factorial\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/people\/Factorial\/100064908455810\/\" \/>\n<meta property=\"article:published_time\" content=\"2020-06-29T16:05:29+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-30T13:48:32+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2020\/06\/29180316\/HRMS.png\" \/>\n\t<meta property=\"og:image:width\" content=\"830\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Factorial\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@factorialapp\" \/>\n<meta name=\"twitter:site\" content=\"@factorialapp\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Factorial\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"12 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/\"},\"author\":{\"name\":\"Factorial\",\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/#\/schema\/person\/7b5a5469052118a0a452edb12733e380\"},\"headline\":\"HRMS Software: When to Invest\",\"datePublished\":\"2020-06-29T16:05:29+00:00\",\"dateModified\":\"2026-03-30T13:48:32+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/\"},\"wordCount\":2516,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/#organization\"},\"articleSection\":[\"HR Technology\"],\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/\",\"url\":\"https:\/\/factorialhr.co.uk\/blog\/hrms-software\/\",\"name\":\"Is it Time to Invest in HRMS Software? 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