{"id":26553,"date":"2020-08-05T13:14:23","date_gmt":"2020-08-05T11:14:23","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=26553"},"modified":"2025-12-12T02:23:26","modified_gmt":"2025-12-12T00:23:26","slug":"budget-control-spreadsheet-excel","status":"publish","type":"post","link":"https:\/\/factorialhr.co.uk\/blog\/budget-control-spreadsheet-excel\/","title":{"rendered":"Budget Control Spreadsheet 2026 [Free Download]"},"content":{"rendered":"<p>Controlling company expenses can be quite a challenge if you don&#8217;t have an adequate structure or well-organised processes. However, with this special <strong>budget control spreadshee<\/strong><strong>t, you can take note and organise the entire balance of the <a href=\"https:\/\/factorialhr.co.uk\/employees\">employee<\/a> expenses in your company each month.\u00a0<\/strong><\/p>\n<ul>\n<li><a href=\"#system\">Budget Control System<\/a><\/li>\n<li><a href=\"#excel\">Budget Control Excel<\/a><\/li>\n<li><a href=\"#techniques\">Budget Control Techniques<\/a><\/li>\n<li><a href=\"#management\">App For Expense Management<\/a><\/li>\n<li><a href=\"#template\">Expense Form Template vs HR Software<\/a><\/li>\n<\/ul>\n<div class=\"factorial-banner inline-banner banner-freebie category-hr-tips\"\n    data-banner-id=\"164493\"\n    data-banner-type=\"freebie\"\n    data-category=\"HR Tips\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Get Your Free Expense Log Template<\/h4>\n            \n                            <ul class=\"banner-checklist\">\n                                                                        <li class=\"not-prose\">Track employee spending<\/li>\n                                                                                                <li class=\"not-prose\">Centralise company expenses<\/li>\n                                                                                                <li class=\"not-prose\">See spending patterns<\/li>\n                                                            <\/ul>\n            \n                            <a href=\"https:\/\/factorialhr.co.uk\/templates\/expense-log\"\n                    class=\"factorial-cta-button not-prose freebie\" data-cta=\"freebie\" data-cta-position=\"inline-banner\">\n                    Download for free                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2025\/07\/21114555\/Expense-report-template.png\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div>\n<h2><strong><a name=\"system\"><\/a>Budget Control System<\/strong><\/h2>\n<p>Controlling expenses is extremely important.\u00a0Amongst other things, having a specific balance on expenses in your company allows you to acquire more security and comfort when making new investments. Keep reading if you want to learn how to get your company&#8217;s finances in order with our excel spreadsheet!<\/p>\n<p>It should be noted that\u00a0<strong>the main difference between cost and expense<\/strong>\u00a0is that the former indicates the investment necessary to produce a particular product.\u00a0This is an appreciation that not everyone knows how to differentiate. This is why we want to make the differences clear. However, on the other hand, the expense is the disbursement of money that is made to carry out each of the activities that are needed for the production of said product.<\/p>\n<p><strong>Many people have already realised how important it is to control your budget, <\/strong>organise financially and invest in the future of your company. However, this is only possible when we manage and monitor all the money that enters and leaves your account. <strong>That is when we have a rigorous balance on the control of expenses in the company.<\/strong><\/p>\n<p>If you&#8217;re reading this article and think perhaps you don&#8217;t have rigid control of your finances, we can help you know more or less how much you spend per month. You may be shocked when you discover you&#8217;re spending a large part of your income on transport or food shops, for example.<\/p>\n<p>Also, if you are a freelancer or digital influencer, it&#8217;s really important that you separate the expenses of your personal and professional life because although your income varies from month to month, many expenses are fixed.<\/p>\n<h2><strong><a name=\"excel\"><\/a>Budget Control Excel<\/strong><\/h2>\n<p>Learn how to control your expenses in 3 steps:<\/p>\n<p>As mentioned previously, we recommend that you organise yourself financially using an excel spreadsheet&#8230; let&#8217;s find out how!<\/p>\n<h3><strong>1. Create the budget control format<\/strong><\/h3>\n<p>Divide your spreadsheet into months and expenses. At the top of the 12 columns, or on separate sheets, place the months.<\/p>\n<p>On the side of the excel sheet, you must write all the expenses, such as food, rent electricity, water, <span lang=\"en\">transport, investment of the brand, personal expenses, medical insurance, etc.<\/span><\/p>\n<h3><strong>2. Control the balance of income and expenses<\/strong><\/h3>\n<p><span lang=\"en\">This section may take a little longer, as you will need to remember and write down all the expenses and income for the month.<\/span><\/p>\n<p><span lang=\"en\">First, fill in the value of the amount received. Write down everything you have earned, whether in cash, by transfers or checks. <\/span><span lang=\"en\">After a while, you will start to write down all this information on your mobile, so you can update the table when you have the time.<\/span><\/p>\n<p>It&#8217;s easier to monitor the outcomes, so I suggest you find all your receipts, enter the transfer section in your account and look at your expenses statement on your credit or debit card. It&#8217;s also important to take note of smaller expenses, such as a coffee, dessert after lunch or medicine from the pharmacy. These costs may seem insignificant but they all add up. You may Surprise yourself as it&#8217;s likely these costs will represent a large part of your budget, which you probably reduce.<\/p>\n<h3><strong>3. Check the control of your company&#8217;s expenses<\/strong><\/h3>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">In the last line of the table, you can create a formula with the function \u201csum\u201d that will show how much was spent during the month, in a more organised way.\u00a0<\/span><\/p>\n<p dir=\"ltr\" data-placeholder=\"Translation\">Just write = SUM (), inside the parentheses, but the interval of line x column that you want to add. Or else click Insert&gt; Function&gt; SUM.<\/p>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">Now you have completed the previous steps, thanks to your expense form template,\u00a0 you will know the final balance at this current time. Thus, you can define where you need to save and how much you want to save monthly.<\/span><\/p>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\"> After a while, with a few months already organised, you can create spending goals and analyse other information. For example, which months of the year do you spend more and which do you earn more? These may vary.\u00a0 <\/span><span lang=\"en\">Also, whenever the budget is as planned, maybe you could look for ways to invest or multiply it actively or passively.<\/span><\/p>\n<h2 dir=\"ltr\" data-placeholder=\"Translation\"><strong><a name=\"techniques\"><\/a>Budget Control Techniques<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-26528 size-full\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2020\/08\/04121744\/control-gasto-empresa.jpg\" alt=\"budget control spreadsheet\" width=\"830\" height=\"400\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2020\/08\/04121744\/control-gasto-empresa.jpg 830w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2020\/08\/04121744\/control-gasto-empresa-300x145.jpg 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2020\/08\/04121744\/control-gasto-empresa-768x370.jpg 768w\" sizes=\"(max-width: 830px) 100vw, 830px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">It&#8217;s normal for people to know exactly how much they earn per month, even if they don&#8217;t have a steady job. However, when asked about how much they spend, most don&#8217;t know how to answer precisely. <\/span><\/p>\n<p class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">Digital work has certain independence when compared to the traditional market, but it also requires financial organisation. The best way to achieve this is by using a spreadsheet or excel format. Of course, it is not necessary to use very complicated forms, as this could discourage us from doing the necessary monitoring. <\/span><\/p>\n<p class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">However, it&#8217;s important to always remember that controlling monthly expenses helps you think of new conquests. A spreadsheet also allows you to calculate various metrics, such as ROI (return of investment) with the help of some formulas.\u00a0<\/span><\/p>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">Return on investment is a financial metric used in business. It serves to measure the return on investment, as the name implies and thus demonstrates the financial health of a brand. <\/span><span lang=\"en\">Therefore, for a business to be successful and to be able to make decisions, it is necessary to make plans, have reserves to invest and working capital to keep your brand in the market, even when the offers are not at their best.<\/span><\/p>\n<h3 class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><strong><span lang=\"en\">Organising this from scratch can be difficult, but there are programs and applications to help you simplify the process. <\/span><\/strong><\/h3>\n<p class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">On your computer, you can use Excel or Google spreadsheets, which update the values \u200b\u200bonline and stores them in the cloud. In addition, some human resources software can help you create payment reminders, integrations with card expenses and with a bank account, and even notify you when you exceed the defined values.<\/span><\/p>\n<div class=\"factorial-banner inline-banner banner-demo category-hr-tips\"\n    data-banner-id=\"175128\"\n    data-banner-type=\"demo\"\n    data-category=\"HR Tips\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Simplify Expense Management with Factorial<\/h4>\n            \n                            <p>Track, approve, and report expenses seamlessly with Factorial\u2019s software. Get real-time insights and streamline your process!<\/p>\n            \n                            <a href=\"https:\/\/factorialhr.co.uk\/request-demo\"\n                    class=\"factorial-cta-button not-prose demo btn-brand\" data-cta=\"demo\" data-cta-position=\"inline-banner\">\n                    Get a demo                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2025\/12\/12002630\/factorial-cards-reader.png\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div>\n<h2 dir=\"ltr\" data-placeholder=\"Translation\"><strong><a name=\"management\"><\/a>Best App for Expense Management<\/strong><\/h2>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><strong><span lang=\"en\">Finding successful entrepreneurs and influencers who don&#8217;t keep close control of expenses, is practically impossible. Although it is a laborious task at the beginning, you will realise its importance and can bring many benefits.<\/span><\/strong><\/p>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">These actions will show expenses that you never imagined and habits that you can modify without necessarily needing to change your living conditions, for example. <\/span><\/p>\n<p class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">Having good financial control is essential for digital producers too, as the need to analyse and quantify their actions on the Internet.<\/span><\/p>\n<h2 dir=\"ltr\" data-placeholder=\"Translation\"><strong><a name=\"template\"><\/a>Expense form template vs HR Software<\/strong><\/h2>\n<div class=\"jhH5U\">\n<div id=\"tw-ob\" class=\"tw-src-ltr\">\n<div class=\"oSioSc\">\n<div id=\"tw-target\">\n<div id=\"kAz1tf\" class=\"g9WsWb\">\n<div id=\"tw-target-text-container\" class=\"tw-ta-container hide-focus-ring tw-nfl\" tabindex=\"0\">\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">With financial life up to date, an entrepreneur can feel more secure and comfortable making new investments, paying their bills and avoiding unpleasant surprises. Here are other advantages that cost control offers you!<\/span><\/p>\n<h3 class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><strong><span lang=\"en\">1. Real long-term goals<\/span><\/strong><\/h3>\n<p class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">Only an organised spreadsheet will help you set goals for the future. Do you know how much you can invest currently? Do you have an emergency reserve, or are you saving money to make a dream come true? Financial control helps set goals because it shows, objectively, how much goes in and how much goes out. In this way, you can create your monthly goals, for example, to save a certain amount of money by the end of the year. <\/span><\/p>\n<h3 class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><strong><span lang=\"en\">2. Immediate access to information <\/span><\/strong><\/h3>\n<p class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">Organising your data will allow you to access information in an easy and practical way. Therefore, we recommend you use templates on your computer or mobile apps. By updating and monitoring what goes in and out, you will know what date you are going to charge, how much you can spend in the month or how much you exceeded your limit.<\/span><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h3><strong>3. Reduce Costs<\/strong><\/h3>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">After organising the information and discovering how much you spend, you can cut down your costs, since you&#8217;ll be able to analyse what the costs are and what the expenses are.<\/span><\/p>\n<p class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\">The fixed costs include rent, electricity, internet, telephone, water and food. You can hardly cut or decrease these costs! <span lang=\"en\">Therefore, it is easier to eliminate expenses. You can aim to decrease the use of transportation apps, eat out only on weekends and buy new clothes only on special occasions instead.\u00a0<\/span><\/p>\n<h3 dir=\"ltr\" data-placeholder=\"Translation\"><strong>4. Improve decision making<\/strong><\/h3>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">To make decisions and financial commitments, you must keep your accounts up to date.<\/span><\/p>\n<p id=\"tw-target-text\" class=\"tw-data-text tw-text-large XcVN5d tw-ta\" dir=\"ltr\" data-placeholder=\"Translation\"><span lang=\"en\">So, financial organisation and budget control allow you to make long-term investments, borrow when necessary and make instalment purchases. This is thanks to the data, as it&#8217;s allowed you to plan your expectation of earnings and your expenses.\u00a0\u00a0<\/span><\/p>\n<p dir=\"ltr\" style=\"text-align: center;\" data-placeholder=\"Translation\"><a href=\"https:\/\/factorialhr.co.uk\/get-started\"><span style=\"color: #339966; font-size: 18pt;\">Effectively control your expenses and income with Factorial HR. Register for free!<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Controlling company expenses can be quite a challenge if you don&#8217;t have an adequate structure or well-organised processes. However, with this special budget control spreadsheet, you can take note and organise the entire balance of the employee expenses in your company each month.\u00a0 Budget Control System Budget Control Excel Budget Control Techniques App For Expense<a href=\"https:\/\/factorialhr.co.uk\/blog\/budget-control-spreadsheet-excel\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":136,"featured_media":26834,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[108,338],"tags":[],"class_list":["post-26553","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-tips-en-gb","category-legal-finance"],"acf":{"topics":"expense-management"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Budget Control Spreadsheet 2026 [Free Download] | Factorial<\/title>\n<meta name=\"description\" content=\"Expense management is made easy with Factorial. Download your free budget control template in excel and register with Factorial for free!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/factorialhr.co.uk\/blog\/budget-control-spreadsheet-excel\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Budget Control Spreadsheet 2026 [Free Download]\" \/>\n<meta property=\"og:description\" content=\"Expense management is made easy with Factorial. 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