{"id":6285,"date":"2019-06-24T09:00:45","date_gmt":"2019-06-24T07:00:45","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=6285"},"modified":"2025-05-27T10:16:34","modified_gmt":"2025-05-27T08:16:34","slug":"free-template-organisation-chart","status":"publish","type":"post","link":"https:\/\/factorialhr.co.uk\/blog\/free-template-organisation-chart\/","title":{"rendered":"Org Chart Explained [+ Free Organisation Chart Template]"},"content":{"rendered":"<p><span style=\"font-size: 12pt;\">How do you keep up with all the changes in your company? From new hires to promotions, it can be hard to understand how the company is structured. Oftentimes, businesses need to <strong>create an organisation chart<\/strong> to better understand each department&#8217;s internal structure.\u00a0<\/span><\/p>\n<p><span style=\"font-size: 12pt;\">Today, we&#8217;ve outlined everything you need to know about organisational charts and their different types. Additionally, we&#8217;ve provided you with a free org chart template.\u00a0<\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<p><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2 data-pm-slice=\"1 1 []\">What is an Org Chart?<\/h2>\n<p>&#8216;Org chart&#8217; is shorthand for &#8216;organisational chart&#8217;. An organisational chart is a visual representation of how the individuals in an organisation work together. It illustrates the different roles involved, the responsibilities of those roles and the relationships that exist between them.<\/p>\n<p>Businesses use different types of organisational charts, depending on what they use them for and how they want to present their organisation&#8217;s business structure internally and externally.<\/p>\n<p>Key elements that are usually represented in an org chart are:<\/p>\n<ul>\n<li>Type of role<\/li>\n<li>Different departments<\/li>\n<li>Reporting relationships<\/li>\n<li>Delegation protocols<\/li>\n<li>Chain of command for decision-making.<\/li>\n<\/ul>\n<h2>Why is an Org Chart Essential for Business Success?<\/h2>\n<p>Creating an org chart can take time, especially when it stimulates thinking and discussions about what kind of structure is most suitable for the organisation and its goals. However, it is a worthwhile investment. Having an up-to-date org chart benefits your business in the following ways.<\/p>\n<ol>\n<li><strong>Builds unity:<\/strong> when everyone in an organisation can see where they fit in, they are more likely to feel valued and part of a team.<\/li>\n<li><strong>Improves communication: <\/strong>employees can easily see who does what and can find the right person to talk to when they have an issue, an idea or need to collaborate with others.<\/li>\n<li><strong>Creates a better workflow:<\/strong> a clear diagram illustrating how roles interlink, where responsibilities lie and who is accountable for what aspects of the business ensures the right people have the correct information to do their jobs.<\/li>\n<li><strong>Reduces uncertainty: <\/strong>a document that allows people to understand where they fit into the bigger scheme of a business helps to create a sense of security and belonging, which can reduce anxiety and help individuals flourish in their roles.<\/li>\n<li><strong>Helps with strategic plans: <\/strong>by providing a quick overview of staffing numbers and the links between different departments and roles, org charts allow senior leadership to have a good understanding of the characteristics, benefits and limitations of their workforce. Regularly reviewing the org chart helps ensure the people side of the business is fit for purpose.<\/li>\n<li><strong>Helps onboarding:<\/strong> when new members of the workforce can easily see where their role fits into a company structure, they are more likely to hit the ground running and start contributing to the business goals.<\/li>\n<li><strong>Supports a flexible approach:<\/strong> as organisations become increasingly flexible in how they work, having an up-to-date org chart is crucial in terms of individuals in teams knowing who is doing what and how they need to work together as the company pivots direction<\/li>\n<\/ol>\n<p><img decoding=\"async\" class=\"alignnone size-medium wp-image-150739\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart-300x300.png\" alt=\"Factorial's org chart \" width=\"300\" height=\"300\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart-300x300.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart-1024x1024.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart-150x150.png 150w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart-768x768.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart-160x160.png 160w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart-80x80.png 80w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115547\/Org-chart.png 1080w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<h2>Types of Org Chart<\/h2>\n<p>There are many different types of organisational charts. If you are starting to create org charts for your business, it helps to think about why you want an org chart and what you want it to show, as well as taking in the bigger picture of the business goals, industry standards and the existing culture of the company.<\/p>\n<p>For example, if you want everyone to feel included and build unity, it needs to show all the roles involved. If clarity over responsibility is a priority, you must ensure the company&#8217;s chain of command is transparent. And if you want to be seen as egalitarian and inclusive, your org chart should be flat to represent everyone making an equal contribution.<\/p>\n<p>The following are six of the most common types of org charts:<\/p>\n<h3><strong>1. Hierarchical Organisational Chart<\/strong><\/h3>\n<p>Hierarchical org charts (also known as a top-down or vertical organizational chart) are usually a pyramid with higher management at the top and middle management and lower-level employees at the bottom. Typically, this org structure works well with traditional corporate companies, government bodies and military.<\/p>\n<h3><strong>2. Flat Organisational Chart<\/strong><\/h3>\n<p>A flat org chart may also known as a horizontal org chart. It represents all employees on the same level, with few or no middle layers. These charts are often used for smaller businesses where a short chain of command works well. Additionally, with organisations that have little to none formal management and encourage autonomy amongst their team.<\/p>\n<h3><strong>3. Divisional Organisational Chart<\/strong><\/h3>\n<p>Divisional org charts can be helpful for businesses with departments that have control over their resources. For instance, when there are divisions based on different products, markets or geographical locations. This offers flexibility and allows each division to focus on their specific goals, products, or segmented market.<\/p>\n<h3><strong>4. Matrix Organisational Chart<\/strong><\/h3>\n<div class=\"flex max-w-full flex-col flex-grow\">\n<div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 whitespace-normal break-words text-start [.text-message+&amp;]:mt-5\" dir=\"auto\" data-message-author-role=\"assistant\" data-message-id=\"b6e04d44-18d1-473b-82fe-e5948087c9e2\" data-message-model-slug=\"gpt-4o\">\n<div class=\"flex w-full flex-col gap-1 empty:hidden first:pt-[3px]\">\n<div class=\"markdown prose w-full break-words dark:prose-invert light\">\n<p data-start=\"0\" data-end=\"180\" data-is-last-node=\"\" data-is-only-node=\"\">Matrix org charts use a grid to show cross-functional teamwork, often for specific projects. Though more complex than other charts, they provide a dynamic view of the organization. Often, matrix org charts highlight how employees report to multiple managers across teams depending on their responsibilities.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h3><strong>5. Functional Organisational Chart<\/strong><\/h3>\n<div class=\"flex max-w-full flex-col flex-grow\">\n<div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 whitespace-normal break-words text-start [.text-message+&amp;]:mt-5\" dir=\"auto\" data-message-author-role=\"assistant\" data-message-id=\"f3ef3d0c-baa5-4115-a300-d1759d2ea041\" data-message-model-slug=\"gpt-4o\">\n<div class=\"flex w-full flex-col gap-1 empty:hidden first:pt-[3px]\">\n<div class=\"markdown prose w-full break-words dark:prose-invert light\">\n<p data-start=\"0\" data-end=\"172\" data-is-last-node=\"\" data-is-only-node=\"\">Functional organizational charts resemble hierarchical ones by placing top leadership at the highest level. However, they structure the organization based on roles or areas of expertise rather than seniority. A functional org chart also serves as a management tool that emphasizes knowledge and specialized skills.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h3><strong>6. Network Organisational Chart<\/strong><\/h3>\n<p>Network org structures orientate themselves around a skill or specialisation. Unlike functional org charts, these highlight cross-team links and clusters, often including external parties like freelancers, suppliers, and subcontractors, to show how teams collaborate to meet business needs.<\/p>\n<h2>Who is Responsible for Managing a Company Org Chart?<\/h2>\n<p>The chief executive officer (CEO) manages the company&#8217;s org chart. They collaborate closely with Human Resources, which typically maintains the organizational chart, ensuring it stays updated, relevant, and accessible. Look up organisational chart templates to use as an example of how to structure your company&#8217;s org chart.<\/p>\n<p data-start=\"155\" data-end=\"458\" data-is-last-node=\"\" data-is-only-node=\"\">Creating an org chart goes beyond mapping roles\u2014it\u2019s an opportunity for leadership to shape business operations, define company culture, and establish decision-making processes. These factors highlight HR&#8217;s crucial role in developing and maintaining org charts. Let\u2019s explore HR\u2019s impact in more detail.<\/p>\n<p><a href=\"https:\/\/factorialhr.co.uk\/get-started\"><img decoding=\"async\" class=\"alignnone wp-image-150740 size-full\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115635\/British-Eng-Org-Chart.png\" alt=\"Organisational chart\" width=\"1921\" height=\"908\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115635\/British-Eng-Org-Chart.png 1921w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115635\/British-Eng-Org-Chart-300x142.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115635\/British-Eng-Org-Chart-1024x484.png 1024w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115635\/British-Eng-Org-Chart-768x363.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115635\/British-Eng-Org-Chart-1536x726.png 1536w\" sizes=\"(max-width: 1921px) 100vw, 1921px\" \/><\/a><\/p>\n<h3>The Role of HR<\/h3>\n<p>When it comes to creating and maintaining org charts, HR are involved in the following ways:<\/p>\n<h4><strong>1. Information Sharing<\/strong><\/h4>\n<p>HR has the data on who is employed, in what role and with what reporting lines. Additionally, they also have a deep understanding of company culture and the strategic goals of the business.<\/p>\n<h4><strong>2. Knowledge of Organisational Development<\/strong><\/h4>\n<p>HR understands that businesses must align their people, processes, and culture with company goals. They provide expertise on various strategies and structures to achieve this alignment.<\/p>\n<h4><strong>3. Ownership of People Processes and Documentation<\/strong><\/h4>\n<p>An organizational chart is only as good as the data that feeds into it. HR plays a pivotal role in keeping company records up to date and ensuring that processes align with the organizational chart and business objectives. HR teams can utilize free org chart templates to simplify the creation and upkeep of their company&#8217;s chart.<\/p>\n<h4><strong>4. Change Management<\/strong><\/h4>\n<p>Suppose an organisation needs to change its structure and create a new org chart. HR facilitates the transition by identifying required roles, managing recruitment or offboarding, and prioritizing communication.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-medium wp-image-150741\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115838\/orgchart-graph-300x268.png\" alt=\"Org chart graph\" width=\"300\" height=\"268\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115838\/orgchart-graph-300x268.png 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115838\/orgchart-graph-768x687.png 768w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2019\/06\/31115838\/orgchart-graph.png 894w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<h2>Download an Org Chart Template<\/h2>\n<p>Creating an organisation chart yourself can be time-consuming, so we&#8217;ve put together an org chart template (PDF) that you can <a href=\"https:\/\/factorialhr.co.uk\/templates\/organisation-chart-template?hsCtaTracking=5b743331-d23f-4cee-84cf-4c42f633f85c%7C31c0e8df-3ec7-4c48-85f8-34b61a8c212d\">download<\/a> for free below. Save yourself and team time by utilizing our free org chart template.<\/p>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-5b743331-d23f-4cee-84cf-4c42f633f85c\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-5b743331-d23f-4cee-84cf-4c42f633f85c\" class=\"hs-cta-node hs-cta-5b743331-d23f-4cee-84cf-4c42f633f85c\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/4960096\/5b743331-d23f-4cee-84cf-4c42f633f85c\"><img decoding=\"async\" id=\"hs-cta-img-5b743331-d23f-4cee-84cf-4c42f633f85c\" class=\"hs-cta-img\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/4960096\/5b743331-d23f-4cee-84cf-4c42f633f85c.png\" alt=\"download free organisational chart template\" \/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/script><script type=\"text\/javascript\"> hbspt.cta.load(4960096, '5b743331-d23f-4cee-84cf-4c42f633f85c', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2>Org Chart with Factorial<\/h2>\n<p>If you have ever struggled to create an organisational chart in Word or PowerPoint, you will know how hard it is to complete the task in a way that creates a clear and easy-to-follow diagram.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-120728\" src=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/11\/13162929\/Group-34789_1_11zon-300x289.jpg\" alt=\"\" width=\"368\" height=\"355\" srcset=\"https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/11\/13162929\/Group-34789_1_11zon-300x289.jpg 300w, https:\/\/factorialhr.co.uk\/wp-content\/uploads\/2023\/11\/13162929\/Group-34789_1_11zon.jpg 647w\" sizes=\"(max-width: 368px) 100vw, 368px\" \/><\/p>\n<p>Here at Factorial, we&#8217;ve taken the pain away from the process with our free <a href=\"https:\/\/factorialhr.co.uk\/organisational-chart-online\" target=\"_blank\" rel=\"noopener noreferrer\">organisational chart creator software<\/a> that helps you create an org chart using the information you have already provided regarding roles and reporting lines. Our programme also automatically updates organization charts every time you add a new employee Factorial.<br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [{\n    \"@type\": \"Question\",\n    \"name\": \"What is an organisational chart?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"An organisation chart is a visual representation of the structure of a company, showing the hierarchy of roles, responsibilities and relationships between people or departments.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"Why is an organisational chart important?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"An organisational chart is important because it provides clarity about the structure of the organisation, helps to understand the reporting relationships within a company and facilitates communication and decision-making.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"What are the uses of organisational charts?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"Organisational charts are used to plan staffing, define responsibilities, improve communication, facilitate onboarding and increase the overall effectiveness of the organisation.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"What are the benefits of using an organisational chart?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"Benefits include clear communication of roles, improved organisational transparency, better delegation of tasks, improved decision-making and help in identifying skills gaps.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"What are the challenges of using an organisational chart?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"Challenges may include oversimplification of complex relationships, resistance to change, difficulty in capturing informal networks and the need for frequent updates due to organisational changes.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"What are the advantages and disadvantages of the organisational chart?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"Having an organisational chart clarifies roles, improves communication, and helps planning. On the other hand, not having one can oversimplify and not efficiently delineate relationships and roles within the organisation.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"What is the purpose of the organisational chart?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"The main objective is to visually represent the structure of an organisation, illustrating the relationships of subordination and the distribution of responsibilities between the different functions or departments.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"What are the different types of organisational charts?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"There are 4 types: hierarchical, matrix, horizontal or functional.\"\n    }\n  }]\n}\n<\/script><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How do you keep up with all the changes in your company? From new hires to promotions, it can be hard to understand how the company is structured. Oftentimes, businesses need to create an organisation chart to better understand each department&#8217;s internal structure.\u00a0 Today, we&#8217;ve outlined everything you need to know about organisational charts and<a href=\"https:\/\/factorialhr.co.uk\/blog\/free-template-organisation-chart\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":136,"featured_media":121097,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[337],"tags":[],"class_list":["post-6285","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-talent"],"acf":{"topics":"talent"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Organisation Chart Explained [+ Free Org Chart Template]<\/title>\n<meta name=\"description\" content=\"An organisation chart is a diagram that depicts a company&#039;s internal structure. Learn more about them here and get a free org chart template.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/factorialhr.co.uk\/blog\/free-template-organisation-chart\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Org Chart Explained [+ Free Organisation Chart Template]\" \/>\n<meta property=\"og:description\" content=\"An organisation chart is a diagram that depicts a company&#039;s internal structure. 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