# Factorial | Business Management Software > Content extracted automatically from https://www.factorialhr.co.uk > Generated: 2026-04-01T01:28:38.940Z > Optimized for LLMs Automate the work that gets in the way of work. Factorial is the business software management system that helps your team reach their full potential so your business can reach its own. --- ## The business software to manage your whole team **URL:** https://www.factorialhr.co.uk/ ### Description HR software that converts manual time management, expense and payroll processes into automated, unified ones. Goodbye chaos, hello Factorial. Try it for free! #### Main content ## The business software to manage your whole team The business software to manage your whole team Time, talent, finance, and payroll processes unified and automated. AI handles the paperwork, you handle the people. ## Meet One, your trusty AI agent Meet One, your trusty AI agent Well, more than that. It’s your collaborator, insight-giver, report-creator, impact-maker. ## How can I help you today? ## Automate the work that gets in the way of work Automate the work that gets in the way of work PTO requests, expense approvals, payroll problems... Factorial is the business software management system that helps your team reach their full potential so your business can reach its own. ## Put the human back in HR Put the human back in HR Take repetitive tasks off your team’s plate with HR software that handles your core processes. That way, they can invest more time in your people. Download payroll, request vacations, see tasks. A single place where they can do it all. A go-to document storage for all company policies, e-signatures, and payslips. Access insights in seconds, not hours. Factorial AI turns your questions into real-time reports, helping HR and leaders make better decisions, faster. ## Why Factorial? Well, why not? Why Factorial? Well, why not? ## The proof that we do it right The proof that we do it right We believe the best way to measure our own success is through real, tangible impact on our customers. 9/10 clients give our onboarding process 5 stars 60% of working hours saved by automating administrative tasks 4.7 rating on our mobile app from 30,000 users in GooglePlay & AppStore ## AI Global Report '25 AI Global Report '25 Global and market-specific insights from 1,500 European leaders, 100+ team-ready prompts, expert interviews, and AI tools you didn’t know existed. ## Whoever you are, we can help you We support the decision-makers, the doers, and everyone in between. We’re there for the big choices and the everyday tasks, from promotions and investments to signing contracts and booking days off. ## Managers Get insights into individual development to build high-performing, happy teams. ## BMS for CFOs Gain full visibility into company spending—by teams, projects, and salaries—and take control of costs. ## HR Leaders Unify processes, gain insights, and drive talent growth and engagement. ## Employees Give them autonomy to manage working hours, access payslips, and track their goals and performance. ## We believe in what we do – because 12,000 companies do, too We believe in what we do – because 12,000 companies do, too ## Sync with hundreds of apps. Unleash limitless possibilities. Sync with hundreds of apps. Unleash limitless possibilities. Connect Factorial to your favorite applications to save time switching between them. Select from our marketplace or build your own customizable integrations with our open API. ## Revolutionise your team's experience and drive your business forward Revolutionise your team's experience and drive your business forward Request a free demo of Factorial to show you how to transform all your processes. ## Still have questions about our BMS? Check out some of the most frequently asked questions about our business management software (BMS) ## What is a business management software (BMS)? ## What does Factorial software do? ## What is the purpose of an all in one business software? ## Why do businesses need a BMS? ## How much does Factorial cost? ## What are the main features of business management software? ## What tasks can I automate with Factorial? ## How secure is Factorial's cloud-based business management software? ## What is the best business management software? --- ## Factorial starts at £5.40 per month, per user **URL:** https://www.factorialhr.co.uk/pricing-plans ### Description We have plans for all businesses and budgets. #### Main content ## Factorial starts at £5.40 per month, per user Factorial starts at £5.40 per month, per user We have plans for all businesses and budgets. Just tell us what you need, and we'll tailor one to you. It's that easy. All you need to get started From day one, you will enjoy this toolkit that turns complex and repetitive processes into simple, fast, and, above all, effective ones. - Employee directory - Payslip distribution - Send documents in bulk - Guided Payroll Process - Legal e-signature - Document Templates - Approval multi-levels Everything your team needs, right here From finances to talent and time management. Browse our tools, choose your favourites, and we'll create a tailored plan for your company. No more, no less. - All products - Time Management - Talent Management - Finance Management - IT Management - Unlimited time-off policies - Custom absence types - Time Off Export - Geolocation - QR tracking system - Overtime Compensation - 360 Performance Reviews - Templates for Performance Reviews - Competencies Tracking - Shifts in bulk - Rotating Shifts - Coverage - Unlimited Hiring Managers / Collaborators - Summarise and highlight applicants with AI - Candidate data retention - eNPS Insights - Custom Rating Scales - Template surveys questions - Associate hours to projects and track project time - Record and monitor expenses within projects - Gain insights through the Projects Overview section - Smart document reading (OCR) - Approval flows with multiple steps - Real-time expense tracking - Key Performance Indicator (KPI) Dashboard - Precise Attendance Tracking - Training request with approval flow - Centralize all your purchase requests - Build dedicated approval workflows - Vendor creation and management - Access updates from HR changes - Spot unused licenses - Deprovision fast in offboardings - Track assets from order to assignment - Approval workflows to control spend - Role-based kits for onboarding - Zero-touch provisioning - Security policies enforced - Remote actions: lock, wipe, reset - EDR deployed on enrollment - Encryption enforced by default - Always-on security evidence ## Frequently Asked Questions These are some of the most frequently asked questions from our users. ## How does the free trial work? ## What features does the free trial include? ## What if my company grows and I need to invite more employees? ## Do I need a credit card to start my free trial? ## Do prices include taxes? ## I have more questions. ## What happens when my free trial finishes? ## What are my payment options? ## Will my data be safe? ## How can I upgrade my account? ## Can I cancel my subscription at any time? ## Plans to grow your team. And your profit. Plans to grow your team. And your profit. We believe there’s no better plan than a tailored one. That's why a specialist dedicated to your case will design a plan based on your needs. --- ## See Factorial in action **URL:** https://www.factorialhr.co.uk/request-demo ### Description Request your free Factorial demo and see how to simplify business management. No commitment, quick setup, tailored to your needs. #### Main content ## See Factorial in action See Factorial in action Leave your details and someone from our team will be in touch shortly to arrange a demo. Here’s what to expect: ## All your processes in one Business Management software All your processes in one Business Management software We adapt to your business, your needs, and help your talent grow. Save time and money with Factorial. ## All your HR processes in one place All your HR processes in one place Forget about endlessly flicking between applications and sifting through mountains of paper files. ## We help you make the switch We help you make the switch Our team will be by your side to ensure a quick and effective transition. 8/10 customers highlighted how easy it was to implement Factorial in their companies 95% of customers enjoyed the Factorial onboarding experience 4.7/5 ★ ★ ★ ★ ★ This is the rating our app has received from users in the App Store. ## More than 13,000 companies across different industries trust in Factorial More than 13,000 companies across different industries trust in Factorial ## Reduce time spent on manual tasks by 78.9% Reduce time spent on manual tasks by 78.9% Save time on your HR processes so you can focus on growing your business. --- ## All your HR tools in one place **URL:** https://www.factorialhr.co.uk/features ### Description orget using the excel for managing employees on your business. HR Software: Holidays, documents, reports, communications... #### Main content ## All your HR tools in one place Discover all of Factorial's features and how they can streamline day-to-day work to turbocharge the growth of your employees and your business. ## Digitise and streamline your HR processes Digitise and streamline your HR processes Save time and resources, and boost your business with a powerful HR software. ## Expense management Manage your company and employee expenses with corporate cards to gain visibility and control. ## Shift management Schedule your employees' shifts, avoid conflicts and visualise the schedule in one shared calendar. ## Document management Manage, organise and e-sign all your company and employee documents in a safe and secure way. ## Attendance tracking Oversee employee working hours with a digital clock-in/out system that can be accessed on-the-go via mobile. ## Performance management Drive employee growth and professional development by tracking competencies and streamlining 360° reviews. ## Holiday and leave management Digitise time off requests and approvals for a better user experience, and oversee your team's leave from a centralised calendar. ## Try Factorial for free Try Factorial for free Sign up and start improving your company's HR management. ## Holidays and Absences Software Quickly and easily manage your employees’ annual leave and absences, and gain visibility with an automatically updated calendar. Learn more here. ## Time Tracking & Shift Management Software Record the hours your employees work with Factorial’s workforce software to improve productivity within your company and reduce absenteeism. Read more here. ## HR Reports and Analytics Generate customised reports based on your company data and make better decisions about your workforce and your business. Read more here. ## Documents Manager Store company and employee documents in one place and create an organised filling system. Read more here. ## Digital Signature Request e-signatures from employees for any document in an easy, secure and fast way. Read more here. ## Payroll Management Bring your payroll processes together for total control, pay employees accurately in a few clicks, and automatically reflect real-time compensatory changes in payslips for an error-free payday. Read more here. ## Employee Portal Give your employees access to key documentation and empower them to manage their time, tasks and performance from one centralised employee portal. Read more here. ## Organisational Chart Create a flexible organisational chart with up-to-date employee data to easily visualise your team structure. Increase visibility across your team for better communication and collaboration. Read more here. ## Mobile App Manage time off, time tracking, shifts and more with the Factorial mobile app, anywhere and anytime. Read more here. ## Applicant Tracking System (ATS) Recruit the right talent in record time thanks to recruitment software that personalises the process for each candidate, centralises applicant information, and filters CVs instantly. Read more here. ## User Permission Settings Assign user roles and permissions for complete control and security using our permission management system. Read more here. ## Try it for free Try it for free Streamline time tracking, shifts and time off approval for your employees with Factorial. --- ## The expense management software for tighter financial control **URL:** https://www.factorialhr.co.uk/expense-management-software ### Description All-in-one expense management software that empowers finance teams to track spending accurately and manage budgets painlessly. Try it for free! #### Main content ## The expense management software for tighter financial control The expense management software for tighter financial control An all-in-one automated expense management software providing real-time insights to save time and control spending. Stop the waste ## Manual expense management is wasting your time and money Manual expense management is wasting your time and money Automation at scale ## Lack of overshight leads to surprise budget overruns and unpredicted costs. Lack of overshight leads to surprise budget overruns and unpredicted costs. ## Put your expense management on autopilot Put your expense management on autopilot Spend smarter, approve faster, and keep your company finances flowing. ## Capture every expense effortlessly in seconds Capture every expense effortlessly in seconds Submit expenses from anywhere you are - on the go, or at your desk - without the paperwork or complicated forms. Smart spending with Factorial Cards ## Eliminate out-of-pocket expenses for your team with Factorial Cards Eliminate out-of-pocket expenses for your team with Factorial Cards Equip your team for business travel and daily operations without losing control. Whether on the move or in the office, you see every penny spent in real time. ## Set hard limits Assign card limits periodically and customise categories for targeted payments. ## Physical & virtual cards Issue your preferred type of card instantly and manage both from one dashboard. ## Real-time tracking See transactions as they happen without waiting for the bank statement to arrive next month. ## Zero reconciliation Payments are automatically matched to receipts within the app, removing all the manual work. ## Built for every person in the team Let Factorial remove manual, tedious work for you and bring clarity to everyone involved. ## Employee Save time and avoid paperwork with an intuitive, mobile-first experience. ## Manager / HR Gain clarity and accelerate approvals with all details in one view. ## Finance teams Improve accuracy, reduce end-of-month stress and get real-time visibility. ## Why teams love Factorial expenses Why teams love Factorial expenses ## We believe in what we do – because 12,000 companies do, too We believe in what we do – because 12,000 companies do, too ## Pay. Reimburse. Report. Repeat. Pay. Reimburse. Report. Repeat. Book a free demo of Factorial for a walkthrough of how to automate expense management and spend less time on spending. --- ## The project management software to run projects that are actually profitable **URL:** https://www.factorialhr.co.uk/hr-project-management-software ### Description Our project management software lets you plan your projects efficiently, track costs and invoice the correct hours. #### Main content ## The project management software to run projects that are actually profitable The project management software to run projects that are actually profitable Plan tasks, manage team capacity, and track real-time costs in one place. Connect your operations with finance to ensure profitability on every project. Disconnected data, disconnected teams ## Stop wasting time chasing scattered project data Stop wasting time chasing scattered project data Real-time profitability ## Your costs, hours, and revenue always in sync Your costs, hours, and revenue always in sync ## Turn your project management processes into your power Turn your project management processes into your power When your operations are scattered, you lose speed. ## Start every project with a winning plan Start every project with a winning plan Build detailed quotes based on your team’s actual costs and capacity, ensuring margins are secure before the client even signs. True profitability ## Profitability isn’t a guess. It’s a metric you control. Profitability isn’t a guess. It’s a metric you control. Combine operational data with financial insights to give you a real-time view of your business health. ## Flexible billing rates Set custom rates by role, seniority, or phase to reflect the true value of your work. ## Phase-by-phase margins Track margins by phase to isolate exactly where you’re winning or losing. ## Live budget consumption Watch your margin update live the moment a cost is logged, with no delays. ## Total cost centralisation Link expenses and labour costs for a single, bulletproof financial view. ## Less chaos. More profit. Less chaos. More profit. ## Built for the whole team Whether you’re managing the budget or doing the work, Factorial makes like easier. ## Employees Stay focused with clear priorities, easy time tracking, and seamless collaboration. ## Project Managers Plan resources, track progress, and ensure profitability without juggling multiple tools. ## Finance teams Gain visibility on costs, margins, and billing to make faster, data-driven decisions. ## See what companies have to say about Factorial See what companies have to say about Factorial Understand how HR project management can help you ## Project Management FAQ Read all the most frequently asked questions and answers about HR project management software. ## What is project management software? ## What benefits does a project management software offer? ## What are some features of a project management software? ## How does project management software work for employees? ## What is a task in project management? ## Is Factorial's project management software beginner friendly? --- ## Rota software designed to save you time & effort **URL:** https://www.factorialhr.co.uk/shift-management ### Description Build rotas from scratch or replicate weekly ones, view shift and absence clashes easily, and notify employees of their schedules. Try it free 14 days. #### Main content ## Rota software designed to save you time & effort Rota software designed to save you time & effort Automatically create employee schedules and update shift errors with Factorial's shift management software. ## Unlock the benefits of our rota software Unlock the benefits of our rota software Our shift scheduling software helps you save time on shift planning and enhances internal communication. ## Boosts efficiency Rota software that automates your scheduling processes & creates schedules without errors or conflicts. ## Improves communication A centralised overview of your team's schedules boosts collaboration, provides real-time updates, and reduces scheduling conflicts. ## Reduces costs Using rota software contributes to cost-effectiveness by helping organisations align staffing levels with demand, preventing overstaffing or understaffing. ## Assign shifts to your whole team from one place With our shift management software, managers can notify employees of their work patterns and days off instantly. ## Build rotas with flexibility Gain full control over shift planning and automatically create schedules while taking into account your team's availability. ## Save up to $1,545 on shift planning per year with Factorial! Save time wherever it makes sense! ## Increase your team's visibility with shift scheduling software Customise your calendar to suit your needs and share it with your team. ## Detect conflicting schedules automatically Minimise the risk of human error by using rota software that instantly notifies managers of overlapping shifts or absence clashes. ## Create rota schedules on-the-go Create rota schedules on-the-go Access our employee scheduling app to manage your workforce flexibly from anywhere. ## Discover what our HR software can do for your company Discover what our HR software can do for your company Stop wasting resources on repetitive manual tasks and see how Factorial can save you time and money. ## Rota Software Frequently Asked Questions Find the answers to your burning questions about shift management here. ## What is shift management software? ## How does shift management software benefit businesses? ## What features can I expect in staff scheduling software? ## Can I access shift scheduling software remotely? ## How can employee scheduling software help with compliance and employment law? ## Is it easy to integrate rota software with other tools? --- ## Holiday management software for smarter team planning **URL:** https://www.factorialhr.co.uk/holidays-leaves-software ### Description Employee Holiday and Absence Management Software. Track and manage your employees' time off with ease and flexibility from one place. Try it free 14 days! #### Main content ## Holiday management software for smarter team planning Holiday management software for smarter team planning Automate & centralise your team's PTO leave to gain clear visibility into absences. That way, you're working smarter, not harder. ## Manage time off with flexibility from one centralised place Manage time off with flexibility from one centralised place Save time and forget all the paperwork and spreadsheets. Manage PTO digitally and simplify your employees' holiday planning. ## Approve annual leave and absence requests Simplify your absence request and approval process with our leave tracking software, via both desktop and mobile app. ## Set custom permissions With our annual leave management software, you can adapt permissions so that different roles have varying levels of autonomy over time off approvals. ## Gain visibility and provide transparency Easily clash manage your team’s holidays and absences with calendar-view, enabling you to view all employee time off in one place. ## Manage time off from anywhere, anytime Manage time off from anywhere, anytime Approve PTO leave requests wherever, whenever ## Manage your team's PTO requests from one centralised platform Manage your team's PTO requests from one centralised platform Replace email and spreadsheets with an easy-to-use time off calendar. ## Establish custom time off policies for your team Establish custom time off policies for your team Set up your system and update it easily across all teams. ## How Factorial's absence management software works How Factorial's absence management software works No matter what industry your business is in, managing time off can be a real challenge. Watch this video to see how Factorial can help you. ## Trusted by 14,000+ companies in 60+ countries Trusted by 14,000+ companies in 60+ countries Our team is dedicated to helping you use Factorial to its fullest. ## All-in-one business management software All-in-one business management software Our PTO leave software is just the tip of the iceberg. Manage your team's time, documentation, payroll, performance and more, all from one place with Factorial. ## PTO Leave FAQs Find the answers to your burning questions about Factorial's holiday management software ## What is holiday management software? ## What are the benefits of using an absence management software? ## What reports can I extract with Factorial's PTO leave platform? ## Can I customise my holiday policy with Factorial's holiday management software? ## How does a digital staff holiday planner help to make better business decisions? --- ## Performance Management Platform **URL:** https://www.factorialhr.co.uk/performance-management ### Description Empower your employees with the skills they need to develop and grow internally and keep hold of your top talent. Try it for free! #### Main content ## Performance Management Platform Performance Management Platform Conduct employee performance reviews to gain insight into your workforce, support employee development and make more informed decisions. ## Celebrate and recognise hard work with Factorial's HR performance management software Celebrate and recognise hard work with Factorial's HR performance management software Provide continuous feedback to support the growth of your employees and business. ## Personalise your next performance review Personalise your next performance review Use ready-made performance review templates or customise one yourself. That way, you're providing your team with actionable feedback. Determine performance review periods, define the performance review timeline and send automatic participation reminders to employees. Opt for a more holistic view of the performance of your workforce by gathering feedback from employees, managers and peers. Determine objectives using key performance indicators and leverage Factorial AI for performance review summaries and goal alignment. ## Automate the review process Automate the review process Choose the frequency and leave the rest to us. ## Create personalised reviews that resonate Create personalised reviews that resonate Tailor appraisal questions to each individual so you collect more actionable and personal answers that will drive the development of your team members. ## Propel performance with data-driven decisions Propel performance with data-driven decisions All responses are centralised within our HR performance management system and integrated with Factorial's Analytics tool, giving you complete visibility over your team and the insights to make better decisions. ## Identify competencies to nurture Identify competencies to nurture Confidently spot skills gaps and create tailored improvement plans using our performance management software. ## Encourage and monitor training Encourage and monitor training With our performance management tools, you can identify areas for growth and implement training plans to boost it. ## All-in-one business management software All-in-one business management software Our employee review software is just the tip of the iceberg. Manage your team's time, holidays, payroll, performance and more, all from one place, with Factorial. ## FAQs about Performance Management Software UK Find the answers to the most commonly asked questions about Factorial's performance management platform. ## What is performance management software? ## Who uses performance review platforms? ## What are the key features and components of performance management platform? ## What problems does performance management software solve? ## How does performance management software help to make better decisions? ## What are performance management software integrations? ## How much does Factorial's performance management platform cost? --- ## A secure HR document management system **URL:** https://www.factorialhr.co.uk/document-management ### Description Digitise your documents, store them securely and manage approvals all from one place with our all-in-one document software. Try it free! #### Main content ## A secure HR document management system A secure HR document management system Digitise and access company documents while storing them safely from one place with Factorial's centralised HR document management software. ## Create structure and stay organised Build a virtual filing system within our HR document management software to save time finding files. ## E-sign quickly and securely Request signatures from employees instantly and digitally sign contracts, timesheets and any other documents legally and securely. ## Adjust access for complete control Create workflows approvals for documents and choose reviewers, all within our HR document management solution. ## Personalise documents automatically Our HR document management software allows you to customise each document without manual input. ## Protect sensitive documents At Factorial, we take your security seriously. Our HR document management software protects all your data and documents through a powerful encryption system and unique access per user. ## The safest and most secure option Stop worrying about misplaced or stolen documents. With Factorial, you have an overview of who can access documents and from where. ## Permissions system Set employee permissions and manage access so only certain people can access and download documents ## Data encryption Our certifications and security ensures our software is compliant with federal and international data security regulations. ## Secure sign-in Add an extra layer of protection with added single sign-on security. Configure security settings to feel safe. ## Don't just take our word for it Don't just take our word for it Hear from one of our 13,000 happy customers about how Factorial has revolutionised their document management and more. ## Try our document management system with a free demo! Try our document management system with a free demo! See Factorial in action and understand how all-in-one HR software with built-in electronic document management features can help you save resources. Focus on your people, not paperwork. --- ## Virtual & Remote Work Software **URL:** https://www.factorialhr.co.uk/remote-work-software ### Description Set up your home office and facilitate remote working using Factorial's HR software. Efficently manage employees' working from all different locations! #### Main content ## Virtual & Remote Work Software In the majority of cities around the UK virtual and remote work, have become the best way to protect employees and businesses during the pandemic. Is your protection plan equipped with the tools needed to streamline your company through the post-pandemic period? Discover all the Factorial functionalities to help you stay on top of it all. ## Time Tracking Software for Remote Work Check-in to ensure your employees are registering their hours and keeping up to date using a method that best suits you and your team. ## Manage Documents and Sign Documents Online Just because it’s called 'paperwork', doesn’t mean you need to carry papers. Manage all your company documents without the need for physical storage. ## Time off Remote Working Software Have a complete overview of who is at work and who will not be available both today and in the upcoming days. An invaluable feature for both in-house and remote employees. ## Internal Communications Use Factorial’s Human Resources software to manage and communicate between teams and employees ## Employee Performance Monitoring One of the biggest problems with remote work is the feeling of lack of control and visibility over the work completed. Factorial's solution for performance reviews allows you to gain more visibility over your team. ## Hiring Plans for Remote Workers Just because your company is working remotely, doesn’t mean hiring needs to stop. Do you want to incorporate new talent to your team? Optimise the process so you can do it while teleworking from home. ## Employment offers while working virtually Despite the fact that legislation has yet to define how remote work should look in the UK, the best talent is already on the lookout for companies with flexible remote working policies. Are you offering the option of remote working to your staff? --- ## Lead your team to success with training management software **URL:** https://www.factorialhr.co.uk/training-management-system ### Description Carry out training and development management, monitor training tracking, and view learning costs and schedules from one place. #### Main content ## Lead your team to success with training management software Lead your team to success with training management software You expect the best from your team. Your team also expects the best from you. ## Fill skill gaps with employee training software Fill skill gaps with employee training software All your training and development management in a single software to unleash the full potential of your people. ## Training tracking made easy Training tracking made easy Skip the spreadsheet struggle - build and track staff training plans and documentation in one place. Assign people skills to fuel commitment with a personalized learning path. Tailor training access to the specific needs of each team for full flexibility. Organize a learning schedule for your employees and continue tracking employee training with full visibility. ## You expect the best from your team. Your team also expects the best from you. You expect the best from your team. Your team also expects the best from you. Unleash the potential of your teams by simplifying training management. 77% of private sector employees see the training offer as a decisive factor for their loyalty to the company. 74% of UK workers feel that a lack of development opportunities prevents them from meeting their full potential. 80% of UK employees believe learning brings more purpose to their work. ## Why choose Factorial’s software for training management? Here are some of the most frequently asked questions about training and development management software. ## Why use training management systems? ## Can employees request training or enroll in specific training through Factorial's software for training management? ## Can I create my online training offer with the HR system Factorial? ## Can I create my training plan? ## Can I filter training courses based on the skills to be developed? ## Can I carry out HRM training and development through Factorial’s training management software? ## Boost your business and your team's experience Boost your business and your team's experience Book a free demo of Factorial and our experts will show you how to transform your HR and management processes. --- ## Payroll software that simplifies and centralises processes **URL:** https://www.factorialhr.co.uk/same__payslip-manager-software ### Description Easily send payroll to employees in seconds with payslip software that centralises, controls and automates payroll processes. Try it for 14 days free! #### Main content ## Payroll software that simplifies and centralises processes Payroll software that simplifies and centralises processes Bring your payroll processes together for total control, pay employees accurately in a few clicks, and automatically reflect real-time compensatory changes in payslips for an error-free payday. ## Why an Automated Payroll Management Software Why an Automated Payroll Management Software Centralise your payroll using intuitive software that will become your single source of truth. ## Centralise and automate payroll Automate communications, set fixed supplements or try auto-calculation. ## Pay accurately Avoid careless mistakes to save time and money, and to ensure employee satisfaction on payday. ## Gain insights Get detailed information on company costs, salaries evolution and employer-paid benefits. We save an enormous amount of time, especially in the processing of payrolls. These have been digitised thanks to Factorial. In addition, the employees always have a file at their fingertips. ## Try it free for 14 days Try it free for 14 days Streamline payroll management and employee payslips distribution, and facilitate electronic signature with Factorial. ## Integrate with leading payroll providers Integrate our HR and Payroll Software seamlessly with existing providers thanks to our open API. Sync easily with the apps you already use, including Payflow, Zuchetti, Primavera, Sage, and more. ## Centralise payroll and expense management Approve expenses instantly and automatically pay reimbursements through payroll. ## Reflect compensations in payslips accurately Automatically create payslips that incorporate real-time changes - without time-consuming, manual input. ## The power of HR and Payroll Software The power of HR and Payroll Software Factorial's payroll software is already optimising the processes of companies worldwide. 80% cost savings from reducing errors in invoices and paychecks + 60% of employees work more happily thanks to automated expenses 1.65k active customers already using our payroll manager software ## Centralise and distribute payslips painlessly Create payslips, personalise them automatically and share them with employees in a few clicks - all within our payslip software. ## Gain payroll insights to improve decision making Empower HR teams and company leaders with deeper analytics and comprehensive reports into your company's pay. ## Communicate seamlessly with your Bookkeper Integrate our HR and payroll software with your existing workflows and involve your bookkeeper every step of the way. ## The Ultimate Payroll Management Software The Ultimate Payroll Management Software Save time sending employee payslips using Factorial's smart payslip manager and employee portal. ## Saves time Send payslips to employees automatically within seconds. Easy, smart and safe. ## Reduces complexity Upload a single PDF file with all payslips and Factorial will divide it into individual payslip files. ## Streamlines payday Each employee receives a private message with their payslip, which is stored in their documents section - available anytime, anywhere. ## All-in-one HR software All-in-one HR software Our payroll manager system is just the tip of the iceberg. Manage your team's time, holidays, goals, performance and more, all from one place, with Factorial. ## Learn more about Factorial Learn more about Factorial With Factorial you can enhance your HR management by managing the digital signature of documents and the payroll management of your employees. Find out how! ## Payroll Management Software FAQs Find the answers to commonly asked questions below. ## What is payroll management software, and why do businesses need it? ## How does a payroll manager system help in tax compliance? ## Can payslip software accommodate different pay structures and schedules? ## How does payslip software handle deductions and benefits? ## Is a digital payroll solution secure, and how does it protect sensitive employee information? ## Can payroll software integrate with other business systems? --- ## Manage your team's time in seconds **URL:** https://www.factorialhr.co.uk/time-management ### Description Time management software that centralises and streamlines absence management, shift scheduling and employee time tracking. Request a free demo! #### Main content ## Manage your team's time in seconds Manage your team's time in seconds Monitor your team’s working hours, manage their holidays and create flexible rotas - all from one place. Goodbye Excel. Hello Factorial! ## Factorial’s time management in numbers Factorial’s time management in numbers We make the most of every second so you can save time every day. + 30h saved on manual work every month + 8,000 companies using Factorial to clock in + 260,000 people managing time with Factorial ## Track time, build shifts and approve time off Track time, build shifts and approve time off Our software for time management brings together these three key elements so you can make the most of your working day. ## Automate time tracking Record working hours, overtime and breaks split by person and location via mobile app. ## Organise shifts with flexibility Plan schedules, assign shifts to individuals or locations, replicate templated rotas and view conflicts. ## Automate time off requests Approve requests instantly and track team absences in a centralised calendar that flags clashes. ## Time tracking that you don't have to track Time tracking that you don't have to track Increase productivity and reduce absenteeism with a time manager software that automatically logs working hours. ## Seamless shift management Seamless shift management Plan work schedules with flexibility and gain total visibility over working patterns and days off with a centralised calendar. ## Approve time off requests with ease Approve time off requests with ease Automate the approval process and gain full visibility of upcoming absences so you can plan ahead with confidence. ## Why is time management software the key to success? Why is time management software the key to success? Using software for time management means less paperwork and admin, so you can dedicate your time to what matters most: bringing out the best in your people and driving business growth. ## Empower your employees with free resources Empower your employees with free resources Stay up-to-date with time management trends and fuel your workforce with useful tools, all for free. ## Access free tools for time management Before you start using time manager software, try our free templates, including a time off tracker and monthly timesheet. ## Watch webinars with experts Get advice and product demos, and hear success stories on-demand for free. ## Read inspiring articles Keep your finger on the pulse with consistently updated guides and case studies about the HR world. ## Clients that manage time with Factorial Clients that manage time with Factorial More than 7,000 companies use Factorial daily. That’s a lot of happy people. ## Manage talent, documentation, expenses and more Manage talent, documentation, expenses and more Factorial is more than a time management software. Our all-in-one platform streamlines and automates all of your other HR processes, too. ## Boost performance Measure and track competencies, customise performance reviews and automate appraisals to propel growth. ## Recruit top talent Digitise talent acquisition, filter CVs instantly, and build career pages and personalised job offers in a few clicks. ## Turbocharge with AI Unleash the full potential of Factorial’s tools with AI. Recruit talent effortlessly, create HR reports instantly, and more. ## Transition to paperless Centralise documents and payslips, distribute and personalise them in bulk, and request e-signatures. ## Control expenditures Get pre-paid cards, approve expenses in seconds and review them to analyse which investments are worth taking. ## Gain insights Leverage real-time employee data and deeper analytics about performance, productivity, finances and operations. ## Frequently Asked Questions Find the answers to the time management questions we get asked the most. ## What is time management software? ## What is the benefit of software for time management? ## How can I track employee hours and overtime of my company’s employees? ## Can I analyse productivity using this time manager software? ## Can you request absences or time off by hours? ## Can I export registered information such as schedules, time tracking and holidays? ## Is Factorial accessible on various devices? ## Is my data safe and secure in the software? ## Learn more about Factorial Learn more about Factorial With Factorial you can enhance your time tracking by managing the time off and shift management of your employees. Find out how! ## Manage your team's time and make the most of yours Manage your team's time and make the most of yours Try our time management software free and see how much time you can save for yourself. --- ## The HR software that helps your business and people grow **URL:** https://www.factorialhr.co.uk/hr-software ### Description Try Factorial for free, the top-rated all-in-one HR software. Save more than 30 hours of work managing attendance, time, payroll, talent, or expenses all in one place. #### Main content ## The HR software that helps your business and people grow The HR software that helps your business and people grow The HR software that turns time tracking, absences, expenses, and payroll management into automated, efficient, and unified processes. - Company and employee expense management - Talent attraction and retention - Centralization of each employee's documents - Payroll automation: preparation and review - Management of absences, schedules, and shifts ## We trust the figures. But we trust people more. We trust the figures. But we trust people more. Factorial boosts your business and the people behind it. 600,000+ people using Factorial 13,000+ companies trusting Factorial every day 40+ hours saved on manual work ## All your human resources management tools in one place All your human resources management tools in one place These are just a few of the things you can do to manage your company's time, talent, and expenses. Why choose one when you can have them all? ## Automate time tracking Track, review and approve hours worked in a matter of seconds and download time reports. ## Take advantage of shift management Establish policies and organise your team's shifts in a way that increases their productivity. ## Paperless absence management Establish the best policy for absence requests and approve them instantly. ## Evaluate your team's performance Find out how each person is doing while you check their performance and define their goals. ## Recruit people faster and more efficiently Centralise all the documents from the selection process and send the job offer from the same platform. ## Define competencies and empower them Define the skills you want each person to work on and follow up with a performance review template. ## Manage payroll in seconds We guide you through the payroll process with a certified advisor to help you avoid mistakes. ## Track expenses at a glance Manage your company's expenses in a much easier way without worrying about saving receipts. ## Personalise company cards Instantly create physical and virtual cards to manage expenses from Factorial. ## An all-in-one HR software An all-in-one HR software We built Factorial to be intuitive, clear, and easy to use. People get it immediately, they love using it, and they’ll love you for choosing our software. ## Simplify people management We once faced the same problems you are facing now, so we set out to design the best solution possible. And hey, looks like we've made it. ## Empower your business with data Where is it best to invest money? Which teams add the most value? Who should be promoted? The answer is in the data. ## We make it easy for you Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a trial period. You don't have to adapt to Factorial. Factorial adapts to you. ## Try it without commitment Try out Factorial without giving us your card details. If you're happy with it, we'll be ready to welcome you. ## Cancel anytime Do you want to leave? No problem. You can easily change your plan or cancel at anytime. But there are plenty of reasons for you to stay. ## Your safety is a serious matter We block dangerous connections and encrypt all your information. ## The most important thing? Your satisfaction The most important thing? Your satisfaction More than 7,000 companies use Factorial daily. That's a lot of happy people. ## Manage your HR with plenty of resources and very little effort Manage your HR with plenty of resources and very little effort Try it now for free and see how Factorial can help to improve your HR processes. --- ## Management made easy with hospitality HR software **URL:** https://www.factorialhr.co.uk/hospitality-hr-software ### Description Recruit top talent in clicks and nurture employee growth to reduce turnover and retain your dream team. #### Main content ## Management made easy with hospitality HR software Management made easy with hospitality HR software Intuitive HR software that empowers you to easily schedule shifts, track working hours, recruit experienced talent, and manage the entire employee lifecycle from one place. Join the 700 hospitality companies already saving time and resources with Factorial so you can focus less on admin and more on boosting employee and customer experience. ## Factorial tools to grow your hospitality business Factorial tools to grow your hospitality business Pick and choose which tools best suit your company thanks to our customisable bundles. ## Automate time off requests Approve requests instantly and track team absences in a centralised calendar that flags clashes. ## Organise shifts with flexibility Plan schedules, assign shifts to individuals or locations, replicate templated rotas and view conflicts. ## Track working hours automatically Have your team clock in and out via app so you can monitor lateness and absenteeism with ease. ## Rocket fuel recruitment Use filters to scan CVs for experience, manage openings on multiple platforms and centralise applicant info. ## Transition to paperless Centralise documents and payslips, distribute and personalise them in bulk, and request e-signatures. ## AI Unleash the full potential of Factorial’s tools with AI. Recruit talent effortlessly, create HR reports instantly, and more. ## Reduce turnover and develop talent with Factorial's HR recruitment software for hospitality Reduce turnover and develop talent with Factorial's HR recruitment software for hospitality With hospitality turnover at an all-time high, companies need to find the right people and nurture them to avoid losing top talent. Factorial facilitates both by empowering you to: ## Say goodbye to manual time tracking No more Excel spreadsheets to monitor working hours and calculate payroll. Digitise it all with Factorial. ## What our hospitality clients think What our hospitality clients think More than 700 hotels, bars, restaurants and cafes are already using Factorial to streamline their HR processes every day. ## A number is worth a thousand words A number is worth a thousand words Factorial is already having an impact on employees worldwide and empowering countless HR teams to make better business decisions. 500,000 Factorial users worldwide + 8,000 companies use Factorial every day. + 30h saved monthly by users ## Keep up with HR trends of the hospitality world Keep up with HR trends of the hospitality world Stay updated with hospitality news and discover HR tips and guides to drive your people strategy. ## Overcoming hotel HR challenges This free ebook explores the 4 biggest hurdles HR teams in hotels face and how to overcome these with strategy. ## Guide to hospitality onboarding A seamless onboarding experience is crucial for staff retention. Learn how to get it right. ## Shift bidding: what is it? Shift workers value rota flexibility above all else, which methods like ‘shift bidding’ facilitate. ## We make it easier than ever Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a trial period of 14 days. Pick and choose the tools that suit your business. ## Try us with not string attached Try out Factorial without giving us your card details. Let the software speak for itself. ## Cancel anytime You can easily change your plan or cancel whenever you like - but we’re sure we’ll give you plenty of reasons to stay. ## Privacy and security guaranteed We block dangerous connections and encrypt all your information. Learn more here. ## Hospitality FAQs Any doubts or questions? Find our most frequently asked below. ## Does Factorial offer employee scheduling and shift management capabilities? ## Can I track working hours with Factorial for employees on different contracts? ## Can the HR software integrate with our existing payroll system? ## Can I manage holidays and time off with Factorial? ## Does Factorial have a comprehensive employee onboarding and training module? ## Can the HR software manage employee performance and conduct performance evaluations? ## Does the software have employee self-service features? ## If I only want one functionality, do I have to buy all the HR software? --- ## Empower your finance teams with the only platform you need **URL:** https://www.factorialhr.co.uk/finance-hr-software ### Description Factorial HR automates HR tasks required within the Financial Industry like Time-tracking, Leave Management, and, sending documents in bulk and many more. #### Main content ## Empower your finance teams with the only platform you need Empower your finance teams with the only platform you need Your all-in-one business management software that securely centralises data and supports compliance. Factorial provides you with insights into employee performance and productivity to make data-driven decisions that fuel your company’s growth. ## Factorial tools to grow your finance business Factorial tools to grow your finance business Pick and choose which tools best suit your company thanks to our customisable bundles. ## Boost performance Measure and track competencies, customise performance reviews and automate appraisals to propel growth. ## Empower data-driven decisions Leverage real-time employee data and deeper analytics about performance, productivity, finances and operations. ## Recruit top talent Filter CVs instantly and build careers pages and personalised job offers to compete for the best candidates. ## Maintain compliance Digitise documentation, monitor document expiries and get notified when accreditations need renewal. ## Control expenditures Approve expenses in seconds and review them in real-time to analyse which investments are worth taking. ## AI Unleash the full potential of Factorial’s tools with AI. Recruit talent effortlessly, create HR reports instantly, and more. ## Elevate strategy with insights Elevate strategy with insights Leverage real-time employee and salary data to improve business decisions. ## Stay secure and compliant Centralise your employee data in a safe, certified platform and maintain compliance with regulations across the finance sector. ## Free eBook: Using HR Analytics in Finance Free eBook: Using HR Analytics in Finance Download our free ebook to learn how HR teams in Finance can use HR analytics to improve manager performance, boost recruitment, identify skills gaps and gain stakeholder support. ## What our finance clients think What our finance clients think More than 500 finance companies have trusted Factorial to streamline their HR processes every day. ## A number is worth a thousand words A number is worth a thousand words Factorial is already having an impact on employees worldwide and empowering countless HR teams to make better business decisions. 600,000 Factorial users worldwide + 13,000 companies use Factorial every day. + 30h saved monthly by users ## We make it easier than ever Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a trial period of 14 days. Pick and choose the tools that suit your business. ## Try us with not string attached Try out Factorial without giving us your card details. Let the software speak for itself. ## Cancel anytime You can easily change your plan or cancel whenever you like - but we’re sure we’ll give you plenty of reasons to stay. ## Privacy and security guaranteed We block dangerous connections and encrypt all your information. Learn more here. ## Finance FAQs Any doubts or questions? Find our most frequently asked below. ## How does Factorial assist in maintaining compliance with financial regulations? ## Does the HR software integrate with other existing systems and tools (e.g., payroll, benefits)? ## What security measures are in place to protect sensitive financial and employee data? ## Does the HR software integrate with other existing systems and tools (e.g., payroll, benefits)? ## What kind of reporting and analytics capabilities does the HR software offer? ## Can I customise employee permissions in Factorial? ## Can the software help in tracking certifications and training relevant to financial roles? ## How does the software enhance employee performance management in financial institutions? ## How scalable is the HR software? --- ## All-in-one tools to empower your property team **URL:** https://www.factorialhr.co.uk/real-estate-hr-management ### Description Factorial HR automates HR tasks required within the Real State Industry like Time-tracking, Leave Management, and, sending documents in bulk and many more. #### Main content ## All-in-one tools to empower your property team All-in-one tools to empower your property team Factorial's cloud-based BMS platform centralises documentation, supports legal compliance, and provides deep insights to inform data-driven decisions. Integrate with your existing systems so you don’t have to overhaul your processes, just streamline them. ## Factorial tools to grow your property business Factorial tools to grow your property business Pick and choose which tools best suit your company thanks to our customisable bundles. ## Gain financial insights Leverage real-time employee data and deeper analytics about performance, productivity, finances and operations. ## Integrate with existing systems Create customisable integrations and connect to hundreds of tools from one place, like Sage, Indeed and PowerBI. ## Painlessly pay all contract types Integrate with the existing software of your bookkeeper, easily include commission & pay employees in bulk. ## Maintain compliance Digitise documentation, monitor document expiries and get notified when accreditations need renewal. ## Control expenditures Approve expenses in seconds and review them in real-time to analyse which investments are worth taking. ## Onboard new hires instantly Set new employees up for success with onboarding workflows and assigned tasks and training. ## Make data-driven decisions Make data-driven decisions Download reports based on your company’s financial and employee data to give a complete picture of company costs, empowering you to make more strategic business decisions. ## Digitise documentation Digitise documentation Centralise company documents, including payslips and contracts, and maintain compliance with property sector regulations and AML responsibilities. ## Don't just take our word for it Don't just take our word for it EG Technology, a product design and engineering specialist based in Cambridge, uses Factorial for their time management, onboarding, performance reviews and much more. ## Overcoming HR Challenges in Real Estate Overcoming HR Challenges in Real Estate Download this free ebook to discover how HR teams can navigate complex employment laws, develop a winning recruitment strategy and nurture employee skills. ## A number is worth a thousand words A number is worth a thousand words Factorial is already having an impact on employees worldwide and empowering countless HR teams to make better business decisions. 300,000 Factorial users worldwide + 8,000 companies use Factorial every day. + 30h saved monthly by users ## We make it easier than ever Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a trial period of 14 days. Pick and choose the tools that suit your business. ## Try us with not string attached Try out Factorial without giving us your card details. Let the software speak for itself. ## Cancel anytime You can easily change your plan or cancel whenever you like - but we’re sure we’ll give you plenty of reasons to stay. ## Privacy and security guaranteed We block dangerous connections and encrypt all your information. Learn more here. ## Property Management FAQs Any doubts or questions? Find our most frequently asked below. ## Can Factorial help with compliance and credentialing requirements for property and real estate companies? ## What level of data security and compliance does the HR software provide? ## Is Factorial accessible via mobile? ## Can Factorial assist in managing employee performance and development? ## Is Factorial suitable for small and large property and real estate companies alike? ## Can Factorial integrate with existing payroll and property management systems? --- ## Automate IT operations and sync them with HR **URL:** https://www.factorialhr.co.uk/device-management-mdm ### Description Every hire, role change, or exit automatically updates device assignments, security settings, inventory, and remote lock—powered by your HR system as the source of truth. #### Main content ## Automate IT operations and sync them with HR Automate IT operations and sync them with HR Stop juggling spreadsheets and separate tools. Automate IT asset management, SaaS access, compliance and procurement in a single platform. 3 min On/offboarding 20% Lower SaaS spending 100% Audit-ready ## Multi-OS, built for modern IT Multi-OS, built for modern IT Manage computers and mobile devices from one place, and standardize security across all devices and users. ## Audit-ready Audit-ready Apply standard security controls and make it easier to stay aligned with ISO 27001, SOC 2, and NIS2. ## Real-time asset inventory Real-time asset inventory Get full visibility into your assets, including security status, storage, battery, and updates. ## Resolve issues remotely Resolve issues remotely Fix problems without interrupting work or relying on “can you send me a screenshot?” ## Jaume Puig, CTO Jaume Puig, CTO “We needed an MDM that was complete, easy to roll out, and didn’t rely on IT resources we simply didn’t have. With Factorial IT, we got it up and running quickly. It was key to completing our ISO certification and, once connected to HR, it saves us a huge amount of time with every onboarding.” ## See Factorial IT in action See Factorial IT in action Leave us your details and our IT team will reach out shortly to schedule a demo. Here’s what to expect: ## Factorial IT FAQs Read all the most frequently asked questions and answers about Factorial's IT inventory & asset management software. ## How does Factorial IT integrate with Factorial HR? ## Can we connect Factorial IT with our current HRIS? ## Is Factorial IT secure and compliant with UK GDPR? ## Can we migrate from our current MDM or import existing devices? ## Which countries does Factorial IT ship to? ## What is the best IT asset management software? ## Everything IT needs, from day one to day done Everything IT needs, from day one to day done Provision access, ship devices, and enforce security policies automatically --- ## Automate IT operations and sync them with HR **URL:** https://www.factorialhr.co.uk/saas-management ### Description Factorial IT uses HR data to grant, update, and revoke permissions automatically. People get exactly what they need, and you stay audit-ready as roles change or employees leave. #### Main content ## Automate IT operations and sync them with HR Automate IT operations and sync them with HR Stop juggling spreadsheets and separate tools. Automate IT asset management, SaaS access, compliance and procurement in a single platform. 3 min On/offboarding 20% Lower SaaS spending 100% Audit-ready ## See Factorial IT in action See Factorial IT in action Leave us your details and our IT team will reach out shortly to schedule a demo. Here’s what to expect: ## Factorial IT FAQs Read all the most frequently asked questions and answers about Factorial's IT inventory & asset management software. ## How does Factorial IT integrate with Factorial HR? ## Can we connect Factorial IT with our current HRIS? ## Is Factorial IT secure and compliant with UK GDPR? ## Can we migrate from our current MDM or import existing devices? ## Which countries does Factorial IT ship to? ## What is the best IT asset management software? ## Everything IT needs, from day one to day done Everything IT needs, from day one to day done Provision access, ship devices, and enforce security policies automatically --- ## Control iD **URL:** https://www.factorialhr.co.uk/apps/integration/control-id ### Description Manage employee attendance and security with Control iD. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Control iD ## What is Control iD? Control iD is a Brazilian technology firm specialising in innovative hardware and software for electronic security, automation, and HR management. Offering advanced biometric access controls and automated HR solutions, it serves businesses of all sizes. Control iD's reliable systems enhance security, simplify administration, and optimise labour cost management. ## Benefits - Efficient automation: automates clock-in and clock-out actions, reducing reliance on multiple apps. - Increased security: ensures precise employee identification via facial recognition and fingerprint scanning. - Data synchronisation: automatically updates time tracking and employee information in Factorial, supporting offline access and regular updates. ## Similar integrations --- ## Security at Factorial **URL:** https://www.factorialhr.co.uk/security ### Description We always take very seriously how we manage our customers’ information. We apply the best practices and comply with the GDPR. #### Main content ## Security at Factorial Keeping our customers' data secure is our highest priority. This security page provides a high-level overview of the security practices put in place to achieve that objective. Factorial has established an Information Security Management System in accordance with the requirements of the ISO/IEC 27001 standard to guarantee the continuity of information systems, minimize the risk of damage and ensure compliance with the objectives set, which can be found here: ## Data Protection Factorial takes data protection very seriously, and it is compliant with GDPR, UK-GDPR, LGPD, CCPA and LFPDPPP. ## Factorial's Data Processing Agreement (DPA) ## Data Protection Officer (DPO) ## Data breach policy at Factorial ## How do I report a security issue to Factorial? ## Certifications To show our commitment to protecting customer data, Factorial has invested in obtaining and maintaining certifications in the following standards: ## ISO/IEC 27001:2023 ## SOC2 Type I & II ## ENS (Esquema Nacional de Seguridad) HIGH level ## Product Security Factorial makes sure its platform complies with world wide recognized information security standards: ## Cloud infrastructure ## Network-level security monitoring and protection ## Data encryption ## Data retention and removal ## Application security monitoring ## Secure development ## User protection ## Payment information ## Internal Security At Factorial we make sure to implement internal policies and protocols to comply with internationally recognized security standards. ## Account security ## Physical security ## Trainings ## Background checks ## Service Level Agreement This Service Level Agreement ("SLA") governs the use of Factorial under the provisions of the Terms of Services. ## Uptime ## Backups, Disaster Recovery and Business Continuity ## Service Credits ## Credit Request and Payment Procedures ## SLA Exclusions ## Agreements and terms Hereunder you will find the aplicable agreements and terms regulating your relationship with Factorial ## Privacy Policy ## Terms and Conditions ## Confidentiality Factorial and the customer undertake to keep reserved and confidential the existence and content of all documentation and information that is provided, transmitted or disclosed, undertaking not to make any disclosure without the prior written authorization of the other party. ## What does Factorial consider Confidential Information? ## How long will the duty of confidentiality last? ## What would happen if the duty of confidentiality was breached? ## Certificates and security protocols All our customer data is stored on the servers of Amazon Web Services (AWS) servers in Germany, a set of web services in the cloud that guarantee maximum security. Companies like Netflix or Airbnb rely on AWS to manage the data of millions of users. The Amazon Web Services data center is defended by three physical layers of security. Likewise, the facilities are protected against impacts and are only accessible through a non-transferable personal card and pin. Do you have any questions or feedback? Feel free to reach out at UK-GDPR@factorial.co. ## Help us stay secure Help us stay secure If you’ve discovered a security vulnerability in our platform, we encourage you to report it responsibly through our official program on HackerOne. --- ## Every tech team's all-in-one platform **URL:** https://www.factorialhr.co.uk/technology-companies-hr-solutions ### Description HR Software is essential to the development of any technology company. It needs to be simple to use, yet dynamic, and shouldn't cost a fortune. #### Main content ## Every tech team's all-in-one platform Every tech team's all-in-one platform Business management software that nurtures high-performing tech teams and fuels productivity. Digitise and automate processes from HR to finance so your team can focus growing your company. ## Factorial tools to grow your tech business Factorial tools to grow your tech business Pick and choose which tools best suit your company thanks to our customisable bundles. ## Boost performance Measure and track competencies, customise performance reviews and automate appraisals to propel growth. ## AI Unleash the full potential of Factorial’s tools with AI. Recruit talent effortlessly, create HR reports instantly, and more. ## Recruit top talent Digitise talent acquisition, filter CVs instantly, and build careers pages and personalised job offers in a few clicks. ## Forecast project timelines Track working hours online or via mobile app and split hours by project or team to plan ahead accurately. ## Digitalise documentation Centralise documents and payslips, distribute and personalise them in bulk, and request e-signatures. ## Empower data-driven decisions Leverage real-time employee data and access deeper analytics about company finances and operations. ## Elevate strategy with insights Elevate strategy with insights Leverage real-time, employee and salary data to improve business decisions. ## Qualify performance and potential Nurture employee development to retain top talent and improve business results. ## What our tech clients think What our tech clients think More than 1790 tech companies are already using Factorial to streamline their HR processes every day. ## A number is worth a thousand words A number is worth a thousand words Factorial is already having an impact on employees worldwide and empowering countless HR teams to make better business decisions. 300,000 Factorial users worldwide + 8,000 companies use Factorial every day. + 30h saved monthly by users ## Keep up with HR trends of the tech world Keep up with HR trends of the tech world Stay updated with hospitality news and discover HR tips and guides to drive your people strategy. ## Overcoming HR challenges in Tech This free ebook explores the biggest hurdles HR finance teams face and how to overcome them. ## Guide to hiring tech candidates Learn the ins and outs of IT recruitment and the skills needed to hire tech talent. ## Guide to onboarding in tech Discover how to seamlessly onboard new hires with case studies of how leading tech companies manage it. ## We make it easier than ever Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a trial period of 14 days. Pick and choose the tools that suit your business. ## Try us with not string attached Try out Factorial without giving us your card details. Let the software speak for itself. ## Cancel anytime You can easily change your plan or cancel whenever you like - but we’re sure we’ll give you plenty of reasons to stay. ## Privacy and security guaranteed We block dangerous connections and encrypt all your information. Learn more here. ## Finance FAQs Any doubts or questions? Find our most frequently asked below. ## How does Factorial assist in maintaining compliance with financial regulations? ## Does the HR software integrate with other existing systems and tools (e.g., payroll, benefits)? ## What security measures are in place to protect sensitive financial and employee data? ## Does the HR software integrate with other existing systems and tools (e.g., payroll, benefits)? ## What kind of reporting and analytics capabilities does the HR software offer? ## Can I customise employee permissions in Factorial? ## Can the software help in tracking certifications and training relevant to financial roles? ## How does the software enhance employee performance management in financial institutions? ## How scalable is the HR software? --- ## TERMS AND CONDITIONS OF CONTRACT OF THE FACTORIAL PLATFORM **URL:** https://www.factorialhr.co.uk/terms-of-use ### Description Read the terms and conditions from the HR software Factorial #### Main content ## TERMS AND CONDITIONS OF CONTRACT OF THE FACTORIAL PLATFORM Contracting and use of the Factorial platform and the rest of the software and services available on it is authorised in accordance with these Terms and Conditions together with our Privacy Policy. Date of last amendment: December 12th, 2025. 1. OUR DATA 1.1 Welcome to the Factorial Platform. The use of the Factorial platform and the software available on it is authorised in accordance with these Terms and Conditions by EVERYDAY SOFTWARE, S.L., a Spanish company with registered office at Carrer de Llacuna, 56 – Building C, 08005 Barcelona (Spain), registered in the Commercial Registry of Barcelona, Volume 45613, Folio 156, Page 493653, 1st Registration and holder of Tax Identification No. B-66854530 (hereinafter, “Factorial”, “We", “Us”), with contacts channels over phone and online. 1.2 For the purposes of these Terms and Conditions, “Factorial” means EVERYDAY SOFTWARE, S.L. and its subsidiaries. A subsidiary of EVERYDAY SOFTWARE, S.L. is any company, partnership, corporation or other type of entity controlled by or otherwise under the control of EVERYDAY SOFTWARE, S.L. or which, in accordance with Article 42 of the Spanish Commercial Code, forms part of the same group of undertakings (hereinafter, the “Subsidiaries”). he terms “controlled” and “control” refers to the ability to direct the management of the entity concerned. By way of example but not limitation, the following are subsidiaries of EVERYDAY SOFTWARE, SL: - FACTORIAL LTDA (Brazil), with registered office at AV Paulista 1439, Conj. 12, Bela Vista - CEP: 01311-926 São Paulo - Brazil. CNPJ: 44.259.221/0001-54 - FACTORIAL HR SA de CV (Mexico), with registered office at Colonia Lomas de Chapultepec III Sección, Delegación Miguel Hidalgo, 11000 Mexico City. RFC: FHR2206232G7. - FACTORIAL GmbH (Germany), registered with the commercial register of the local court of Munich with registered office at Ganghoferstr. 31, 80339 Munich - HRB  number (Handelsregister-Buchnummer): 294374 - Tax Number: DE453484164. 2. BINDING TERMS AND CONDITIONS OF USE 2.1 PLEASE READ THIS DOCUMENT CAREFULLY. This document constitutes an agreement from which legal obligations for you arise. These Terms and Conditions of Use of the Factorial platform (hereinafter, the “Terms and Conditions”, the “Terms of Use” or the “T&Cs”) are binding and regulate the conditions of use, access and use of the Factorial platform and the Factorial software available on it, and any beta feature Factorial invites you to use and make available to you (as a trial only with no commitment whatsoever), which can be accessed through the authorised websites and applications property of Factorial (hereinafter collectively referred to as the “Platform” or the “Factorial Platform”) or via the mobile application. 2.2 Accessing the Factorial Platform confers upon the user the status of “Customer”, “Client“, “User”, or “You”, and entails the thorough and total acceptance of these Terms and Conditions as well as the Privacy Policy of Factorial. of Factorial. The full and unreserved acceptance of these Terms of Use is necessary for the use of the Platform. You acknowledge that you have read, understood and accepted these Terms of Use in full. If you disagree with these Terms and Conditions, we kindly ask that you refrain from accessing or using the Factorial Platform or any software owned by Factorial. In the event that the Client provides documentation authored by themselves that contradicts these Terms and Conditions, the provisions of these Terms and Conditions shall take precedence. 2.3 YOU ARE NOT AUTHORISED TO USE THE PLATFORM AND THE SOFTWARE ACCESSIBLE THROUGH IT IF (a) YOU ARE UNDERAGE, DO NOT REACH THE LEGAL WORKING AGE, AND/OR DO NOT HAVE THE LEGAL CAPACITY TO CONTRACT OR (b) IF YOU HAVE BEEN PROHIBITED BY A JUDICIAL OR ADMINISTRATIVE AUTHORITY FROM ACCESSING AND/OR USING THIS TYPE OF SERVICES IN YOUR JURISDICTION, IN THE PLACE WHERE YOU LIVE OR IN THE PLACE WHERE YOU ACCESS THE PLATFORM. 2.4 THE USE OF THE PLATFORM AND THE SOFTWARE ACCESSIBLE THROUGH IT ALSO INVOLVES YOUR ACCEPTANCE OF ANY NOTICES, RULES OF USE AND INSTRUCTIONS THAT ARE MADE KNOWN TO YOU BY FACTORIAL AFTER THE ACCEPTANCE OF THESE PRESENT TERMS AND CONDITIONS. 2.5 THE CUSTOMER WARRANTS THAT THE PERSON WHO PROCEEDS TO THE SUBSCRIPTION OF THESE TERMS AND CONDITIONS ON BEHALF OF THE CUSTOMER DOES SO AS A LEGAL REPRESENTATIVE DULY AUTHORISED AND HAS SUFFICIENT LEGAL CAPACITY TO CONTRACT, ASSUMING FULL RESPONSIBILITY FOR IT. 2.6 The Customer acknowledges and agrees that all dates, schedules, and timelines communicated by Factorial representatives through any channel (including but not limited to documents, emails, verbal communications, or other channels) regarding “Onboarding” Services (herein understood as the enablement of the platform by guiding and advising Client’s Admins in accordance with the Client's organizational needs, which does not include technical services or any work such as consultancies, SQL, customizes reports, etc)  or any other hired Factorial service, are estimates only. The actual completion of services and adherence to such timelines are contingent upon: (i) the Customer's and/or its Third Parties' availability and cooperation, and (ii) the Customer's and/or its Third Parties' timely provision of all necessary documentation, information, and approvals required for Factorial to perform the agreed services. Factorial shall not be liable for delays resulting from the Customer's and/or its Third Parties' failure to meet these requirements 3. DESCRIPTION OF THE FACTORIAL SERVICES 3.1 The Factorial Platform is an online platform for Human Resources management and administrative/business management (hereinafter referred to as “HR Platform” or ”Platform” ) which is used by Customers in their capacity as employers and/or in their capacity as managers or advisors of employer organisations to optimise their HR and Financial processes by centralising and digitalising the administrative tasks related to their employees and/or staff/professionals at their service, as well as complying, as much as possible, with the related legal obligations (hereinafter, the Services"). 3.2 FACTORIAL IS NOT AN ADVISOR AND DOES NOT PROVIDE EMPLOYMENT OR LEGAL ADVICE OF ANY KIND. AS A CUSTOMER, YOU ARE RESPONSIBLE FOR ACCESSING AND USING THE PLATFORM (AS WELL AS THE FACTORIAL SOFTWARE), UNDER YOUR SOLE RESPONSIBILITY. ANY GUIDANCE THAT FACTORIAL MAY OFFER YOU REGARDING THE POSSIBLE USES OF THE PLATFORM DOES NOT CONSTITUTE ADVICE OR CONSULTATION ABOUT THE OBLIGATIONS THAT YOU HAVE, ACCORDING TO APPLICABLE LEGISLATION, IN EMPLOYMENT, TAX, SOCIAL SECURITY, OR ANY OTHER LEGAL AREA. 3.3 Factorial offers You our Platform, which includes the Factorial’s features contracted by You and operates as demonstrated in our various public videos and public information. The Client acknowledges that the product offered by Factorial (the Platform) functions and contains what has been demonstrated in the "demo" with the Client (if conducted), in the various Platform tests that the Client may have performed, and/or in the public videos that Factorial may have available explaining the different functionalities, being fully informed about the Platform functionalities and characteristics. It is the Client's responsibility to ensure that the product meets Client’s needs. We continuously strive to improve our product to ensure our Clients' satisfaction, so that the Client understands and accepts that, due to product development, the Platform may be subject to future developments aimed at improving the service for all Factorial clients. 3.4 The Client understands and agrees that Factorial may, at its sole discretion, conduct initiatives (e.g: surveys, targeted referral programs, etc) directly with Users through the Platform. If the Client or any of its Users no longer wish to have access to any of our initiatives, the Users may contact their AM (Account Manager) at any time to request termination of participation. Factorial reserves the absolute right to launch, modify, suspend, or discontinue any initiative at any time without prior notice to the Client or Users. The scope, duration, and terms of such initiatives are subject to change and may vary by Client, User, location, or other criteria as determined by Factorial. Factorial makes no guarantees regarding the continued availability or specific terms of any initiative. The Client acknowledges that participation in any initiative is voluntary and shall follow the specific terms of said action, and that any links connected to the User’s Factorial ID/account are strictly personal and non-transferable to third parties. Factorial shall not be liable for any misuse of such links by the User or any third parties who may have gained access to them. The Client also understands and agrees that Factorial may, at its sole discretion, offer discounts, promotions, and perks directly to Users through the Platform, including from Third Parties. Factorial reserves the absolute right to introduce, modify, suspend, or discontinue any discount or perk programme at any time without prior notice to the Client or Users. The availability, terms, and conditions of such offers are subject to change and may vary by User, location, or other criteria as determined by Factorial. The Client and Users acknowledge that Factorial acts solely as a facilitator for third-party services and discounts made available through the Platform 4. REGISTRATION 4.1 To access the Platform, you must (i) provide certain information, as part of the registration process, such as a contact address and a telephone number and (ii) agree to these Terms and Conditions and the Factorial's privacy policy. For the continued use of the Platform you expressly agree and undertake to provide accurate, truthful, current and complete information as may be required when registering on the Platform and at any other time as may be required during your use of the Platform (the “Registration Data”). You commit to keeping your Registration Data updated. 4.2 Factorial reserves the right to refuse the access and the use of the Platform and other services if it detects or has reasonable grounds to believe that the Customer has provided inaccurate, false, or fraudulent data, if there is a Court order to that effect, or if there are well-founded suspicions that the Client is involved in fraudulent, unlawful, or illegal activities that could harm Factorial (or its subsidiaries), including those related to money laundering or international sanctions. 4.3 Free Trial: Factorial may offer at its discretion, and the Client may test, the Services and Platform during the publicly stipulated trial period as indicated at the time of request in the specified market (and in no case exceeding 15 calendar days from the activation of the Services, and ending either (a) at the conclusion of the free trial period for which they registered, or (b) upon commencement of paid subscription to the Service according to the Pricing Plan (hereinafter, the 'Free Demo'). Notwithstanding, Factorial reserves the right to, at its own discretion and at any time, grant different and/or new Free Trial periods to its Clients for the Platform, features and/or new developments, which will be appropriately communicated to the Client. At the end of the Free Trial period, the Client may purchase additional products and Services not included in the Free Trial by selecting a Pricing Plan. THE CLIENT SHOULD NOTE THAT ANY DATA ENTERED INTO THE SERVICES DURING THE FREE TRIAL, AS WELL AS ANY CUSTOMIZATIONS MADE DURING THIS PERIOD, WILL BE PERMANENTLY LOST UNLESS (A) A PAID SUBSCRIPTION TO THE SERVICES IS PURCHASED, OR (B) SUCH DATA IS EXPORTED BEFORE THE FREE DEMO PERIOD ENDS. In any case, Factorial is exempt and not responsible for the loss of any information or data resulting from failure to export before the conclusion of the Free Trial period.. 4.4 Upon registration, you will be asked to provide a username, an email address, and a password. YOU UNDERSTAND AND AGREE THAT YOU ARE RESPONSIBLE FOR (i) MAINTAINING THE CONFIDENTIALITY OF YOUR USERNAME AND PASSWORD, AND (ii) REGULARLY UPDATING AND CHECKING YOUR PASSWORD. As a result, you relieve Factorial of any liability and acknowledge and accept that Factorial is not responsible for any problem derived from or related to your account that is a consequence of not protecting or not taking reasonably suitable measures to protect your username and/or password. IF YOU KNOW OR SUSPECT THAT YOUR USER NAME AND/OR PASSWORD IS BEING USED IN AN UNAUTHORISED OR UNLAWFUL MANNER, REPORT IT TO FACTORIAL IMMEDIATELY AT THE FOLLOWING LINK. 4.5 In the event of well-founded suspicions that a user's credentials have been compromised, and in order to ensure the security and operability of the Factorial Platform, we reserve the right to temporarily block such compromised accounts. This action will be taken to protect the integrity of the platform and the data of all users. 4.6 Express acceptance of these Terms and Conditions and Factorial’s general privacy policy is required to complete registration. 4.7 After completing the registration, the Customer should check their email inbox and confirm the activation of the account to start using the Factorial Platform and the rest of the contracted services. 5. AUTHORISATION FOR USE 5.1 The Factorial Platform (or any Factorial software, product or beta feature) is made available to you directly through Factorial and its subsidiaries or indirectly through distributors, partners or resellers subject to licence for its use. In this regard, the Customer understands that Factorial holds the ownership or has sufficient and necessary rights to assign the use of the Platform and/or other Factorial software. Under no circumstances can it be understood that any ownership right over the Platform has been granted to the Customer, and it cannot under any circumstances be likened to a sale. 5.2 Subject to and conditioned upon compliance with these Terms and Conditions, Factorial grants the customer, during the term, a non-exclusive, time-limited, non-transferable, and non-assignable license, which is revocable, to access and use the Platform and any of its features for the Customer’s internal professional use and never for commercial purposes or resale to third parties (the “License”). 5.3 Factorial hereby reserves all rights to the Platform and/or Factorial software that have not been expressly assigned to the Customer under the License. 5.4 You may not access the Services if you are (or intend to be) a competitor (direct or indirect) of Factorial, except with Factorial prior written consent after disclosing your competing position. In the event of a breach of this provision, Factorial reserves the right to terminate your contract immediately, suspend access to your account, and seek damages for direct and indirect losses incurred. 6. USE OF THE PLATFORM 6.1 The User may use the Platform as a web application, as well as through the compatible mobile application for iOS, Android, or other system compatible with the Platform, available for download through the major mobile application platforms. 6.2 The User must use the Platform only for the purpose that is proper in good faith, in accordance with current legislation, generally accepted morals and good customs, public order, and these Terms and Conditions. Similarly, the User must respect at all times the intellectual and industrial property rights owned by Factorial. 6.3 Any user is strictly forbidden to use the Platform, as well as the Factorial software and/or any of the contents of the Platform, for purposes or effects that are (or may be) illegal, prohibited, harmful to the rights and interests of third parties, as well as the performance of any action that may damage, disable, overload, or deteriorate the Platform and/or cause damage or alterations of any type not consented to by Factorial to the Platform, its contents, or other users. More specifically, for illustrative and not limiting purposes, the Customer or any of its Users shall not: (a) Create or compile, directly or indirectly, a collection, compilation, database or directory property of Factorial, or to carry out data mining of such contents without Factorial’s prior written consent. In this regard, the Client and its Users are responsible for the use they make of their own data and the information they enter on the Platform. However, any data mining performed must be within the restrictions of the Client's rights of use and it is the Client's responsibility to respect applicable laws. (b) Circumvent, disable or otherwise interfere with the security features of the Platform. The User may also not interfere with, interrupt, or unduly burden the Platform or the Services connected to the Platform. (c) Access or attempt to access the account of any other user of the Platform. (d) Deceive or defraud Factorial or other Users, especially in any attempt to learn sensitive information from the accounts or passwords of other Users, or to impersonate another User or person, or to use the name of another User. (e) Misuse our Support Services or submit false reports of abuse or misconduct. (f) Sell, share or otherwise transfer your profile or credentials. (g) Use any information obtained from the Platform to coerce, intimidate, threaten, abuse, or harm another person, including other Users or Factorial employees. (h) Upload or transmit (or attempt to upload or transmit) viruses, worms, Trojans, or any other malware that interferes or may interfere with any User’s use and enjoyment of the Platform. (i) Use or provide the Services in any way that modifies, damages, interrupts, alters, or interferes with the use, features, functions, operation and/or maintenance of the Platform. (j) Infringe Factorial’s Industrial and Intellectual Property rights, among others, rights over databases, software (source code and object code), interfaces and trademarks (whether registered or not). (k) Act against applicable anti-money laundering regulations and shall provide all necessary proof documentation as required by Factorial. (l) Be subject to any kind of international sanctions, either as a legal entity or as a natural person. (m) Make use of the Factorial Platform from prohibited countries that are listed within any kind of international sanctions by the United Nations, the European Union, and/or any of the EU State members. Both, Cutomers and users agree not to use the software in violation of these restrictions and not to allow third parties to do so. 6.4 In accordance with the above, Factorial reserves the right to deny access and use the Platform and other services, including the suspension or deletion of your account, whenever the User uses the Platform contrary to these Terms and Conditions. Ultimately, if necessary, Factorial also reserves the right to take legal action whenever it deems appropriate. 7. ACCESS AND SECURITY 7.1 To access and use the Platform, a compatible device is required, as well as a specific software and internet access, which may incur charges for you as a User, depending on your payment plan. Additionally, updates and new versions may need to be obtained occasionally. You expressly acknowledge and agree that Factorial is in no case responsible for: a) The availability and/or speed of your internet connection, nor for the costs that your internet connection may entail. b) The availability, compatibility, performance and renewal of the User’s software licenses necessary to use the Platform, as well as the cost of these licenses. 7.2 As hardware, software, and internet access are necessary to use the Platform, the ability to use the Platform may be affected by the performance of these elements. WE STRONGLY RECOMMEND THAT YOU USE A HIGH-SPEED INTERNET CONNECTION. YOU ACKNOWLEDGE AND ACCEPT THAT THESE TECHNICAL REQUIREMENTS, WHICH MAY BE MODIFIED FROM TIME TO TIME, ARE YOUR SOLE AND EXCLUSIVE RESPONSIBILITY, EXEMPTING FACTORIAL FROM ANY LIABILITY FOR THE INABILITY TO USE OR FOR AN UNSATISFACTORY USE OF THE PLATFORM DERIVED FROM THESE TECHNICAL REQUIREMENTS. 7.3 Factorial will do its best to ensure that the Platform operates without interruptions or errors. However, it is possible that in some cases brief interruptions may occur when we carry out maintenance, updates, or implement necessary security repairs to not compromise the security of the Platform. Factorial must apply certain rectifications for security reasons, such as patches or repairs in the connections with integrations or APIs, among others. We inform you that we will try to rectify such security defects within a reasonable period of time. This time frame is not attributable to the Service Level Agreement. 7.4 Please also note that if you choose to access the Platform via third-party account authentication and verification services (such as Google Sign in services, the terms and conditions of Google Ireland Ltd. may also apply. Similarly, if you choose to access via your Microsoft account) the terms and conditions of Microsoft may also apply.. 7.5 Regardless of the authentication method used, the User must maintain confidentiality regarding their username and access password to their account and will not allow any person to use their username, password, or any other form of authorisation. The User should ensure to log out of their account on the Platform at the end of its use. The User is solely responsible for all activity conducted through their account, which includes any misuse of their username and password, as well as any damage caused as a result of such misuse. Factorial can trust that the supply of their username and password identifies and authenticates them as a User. Factorial HR will not be liable for any damages, costs, expenses or fees arising from the disclosure of your username, password or other information to any other person. 7.6 If the security or confidentiality of your username, password or any other form of authorisation is compromised, you should immediately notify security@factorial.co. 8. PRICE, SEATS ("ACTIVE USERS") AND MODIFICATION OF THE TERMS AND CONDITIONS 8.1 The Price, the minimum committed “Seats” (also referred to as "Active Users/Employees" or "Employees"—those who are registered on the Platform, whether invited or not, and not terminated), as well as the type of plan (annual, monthly, semester, or any other specified and approved by Factorial), are stated in the Commercial Proposal/contract signed by the Client. The prices indicated are expressed according to the type of currency specified in the respective Commercial Proposal (or pricing plan) presented to the Customer (Euros, US Dollars, Mexican Pesos, or Brazilian Reais) and, if not specified, then based on the local currency of Factorial (or its subsidiaries, if applicable). The price does not include any applicable taxes. These prices, unless expressly indicated otherwise, do not include the costs of any other additional Services (understood as Premium services) and annexes/add-ons to the service purchased. The minimum committed number of Seats applicable to the Client shall be the one contracted in the Commercial Proposal. Notwithstanding the foregoing, the number of Seats may not, at any time, be reduced below the publicly available minimum number of Seats applicable in each market, as indicated on Factorial’s website link. Therefore, in such cases, Factorial will invoice the Client for at least this minimum number of Seats in each billing period, regardless of whether fewer Seats are actively used by the Client in the platform. The duration of the discounts is subject to the period specified for them in the Commercial Proposal. Any services not specified in the Proposal and requested by the Client from Factorial will be charged separately. 8.2 The available payment methods are as follows: (a) Debit or credit bank card. (b) Direct debit through the SEPA service. (c) Any other payment method that our partners offer in those available regions and that Factorial accepts. The partners we work with can vary and be modified over time and according to the region. (d) Other payment methods that Factorial might accept at its own discretion. 8.3 In the event that Factorial operates in a certain State in which the User has their domicile or residence or from which the User operates and accesses the Platform, Factorial may invoice the price through its Subsidiaries and the User will be obliged to pay the price to the relevant Factorial Subsidiary. Under these Terms and Conditions, You undertake to pay the price derived from the Services and the use of the Platform to Factorial or to the Factorial Subsidiary, as applicable. 8.4 Both the conditions and methods of payment of the price by the User will always be in accordance with the current regulations that apply. 8.5 During the term of these Terms and Conditions, Factorial may at any time change the conditions of these Terms, as well as the price. Any change in the essential contractual conditions and/or in the price must be communicated by Factorial to the Client: (a) For monthly plans: at least 45 calendar days in advance of the date on which the payment of the new price (i.e. next invoice issuing date) must be made and/or the modification comes into effect. (b) For annual/semester plans (or for non-monthly plans): at least 60 calendar days in advance of the date on which the payment of the new price (i.e. next invoice issuing date) must be made and/or the modification comes into effect. The original Terms and Conditions will remain in effect until either of the notice periods (a) and (b) expire, at which point the new Terms and Conditions will come into effect. Any new prices or services will be reflected in their next subscription invoice that is issued after the aforementioned notice period. In case of disagreement with the new prices conditions or another essential contractual conditions, you have to notify Factorial in writing before the end of the notice period indicated in 8.5 (a) or (b). In case of non-acceptance, the Client must cease using the Platform prior to the changes taking effect and proceed to delete and fully remove any Factorial software in their possession; failure to do so will be considered as acceptance of the changes. In the event of contract termination, as Factorial's plans are prepaid, Factorial will not refund any amounts already paid corresponding to the remaining period of the paid subscription by the Client. Interest. If 30 calendar days have passed from the Customer’s default without them having made the payment, Factorial will be entitled to: (a) automatically increase the outstanding balance on any overdue and enforceable but unpaid invoice according to the greater of the following criteria: (i) the applicable legal interest rate plus seven (7) points or (ii) the interest rate applied by the European Central Bank in its latest refinancing operation plus ten (10) points. (b) Without prejudice to the above, cumulatively and fully compatible, if the Customer does not pay the owed invoices within a period of thirty (30) calendar days, Factorial may also, at its sole discretion, suspend and/or block the Customer’s access to the Services and the Platform and/or terminate the relationship entirely or partially, without any liability and without prejudice to its right to claim all amounts owed by the Customer to Factorial, as applicable. The Customer must pay for the subscription for the period the Customer's account is blocked for non-payment. Accordingly, THE USER ACKNOWLEDGES AND AGREES THAT THE OBLIGATION OF TIMELY PAYMENT OF THE PRICE IS A MATERIAL OBLIGATION WHOSE BREACH LEGITIMISES FACTORIAL TO UNILATERALLY TERMINATE THE CONTRACTUAL RELATIONSHIP. (c) Notwithstanding the foregoing, the interest rates mentioned in the above points shall in no case exceed the legally permissible interest rate limits, depending on the region or territory of your billing account. To ensure uninterrupted service, Factorial will notify the Client's account admin users when payments become overdue. For yearly subscriptions, Clients will be notified seven (7) days after the payment due date. For monthly subscriptions, Clients will be notified seven (7) days after a second invoice becomes due. If payment remains as not paid by the time the amount is thirty (30) days overdue, Client's access may be restricted until payment is confirmed. Factorial reserves the right to modify the way this is communicated to better serve our clients. 8.6 REGULATION OF NUMBER OF ACTIVE USERS “SEATS” ON THE PLATFORM (applicable to NON-MONTHLY billing plans): In non-monthly billing plans, when the number of active users “seats” changes, the price adjustment (and invoicing or crediting) will be calculated for the remaining subscription period. For example, if a “seat” is added when there are six months left of an annual subscription, Factorial will issue an invoice for the amount of 50% (6 months) of the price of an annual “seat”. “Seat” adjustments will be calculated and invoiced monthly. In any case, the number of “seats” billed will not be less than the number committed to by the customer in the contract/proposal. Certain features will be billed based on the number of users and/or other usage metric of that feature. In these cases, the basis of calculation will be specified in the Commercial Proposal. 8.7 REGULATION OF NUMBER OF ACTIVE USERS “SEATS” ON THE PLATFORM (applicable to MONTHLY billing plans): In monthly billing plans, the regulation of active users “seats” when they are adjusted above the agreed committed quantity by the parties in the Proposal, will be carried out by Factorial twenty-four hours (24h) before issuing the invoice, taking as a basis the number of active users at that time, with Factorial then scheduling the amount of the next invoice according to that number of active seats. If you wish to adjust the number of seats below the agreed committed quantity, you shall contact Factorial in writing (with a minimum notice of 15 calendar days before the issuance of your next invoice) to request the adjustment. The downgrade of seats can only be made three months after the onboarding process (platform implementation) has concluded. To downgrade Seats, the Client must contact its Account Manager in the notice period here indicated to renegotiate the downgrade, and any adjustment will apply to the following renewal term.  In case that a downgrade occurs, the Client acknowledges that any discounts previously applied may be modified or eliminated in the renegotiated proposal. For clarity, Clients are not eligible for a prorated refund in case of reducing the number of seats and will be reflected in the following renewal Term. Certain features will be billed based on the number of users and/or other usage metric of that feature. In these cases, the basis of calculation will be specified in the Commercial Proposal. 8.8 It is possible that some of the services offered by Factorial may be free of charge. The User understands that the free nature of a service does not exempt the application of these Terms and Conditions. Without prejudice to the above, Factorial reserves the right that, in the future, these services may be subject to a financial consideration, discontinuation and specific conditions. In this sense, Factorial will notify the User of the new features of the service sufficiently in advance. If the User is not in agreement with the new Terms of Use of the service Factorial will consider the service immediately terminated and the User must automatically cease its use. 8.9 Factorial will make the best efforts to ensure a smooth process and to support Factorial’s Clients with regard to the Factorial Platform. However, any delay or issue that is not directly attributable to Factorial in (a) the onboarding process, (b) implementation or configuration, or (c) integration services with third-party providers and/or Partners, will not exempt the Client from their obligation to pay Factorial, nor will it be considered a valid reason for contract termination. To avoid any misunderstandings, please note that Factorial will not be able to issue refunds for any services already paid for by the Client, nor provide any form of compensation. 8.10 If the Client terminates the agreement or removes a specific product before the end of the discount period, Factorial reserves the right to charge the difference between the discounted price and the regular price (base price per Seat/Active User) for the period during which the discount was applied. 9. INDUSTRIAL AND INTELLECTUAL PROPERTY RIGHTS 9.1 Factorial is the full and exclusive owner and/or holder of all the Industrial and Intellectual Property rights to the Services and to the Platform, as well as to its updates, improvements, revisions, extensions, modifications, adaptations, rectifications, translations or new versions (updates and upgrades) that Factorial may carry out at its sole discretion and voluntarily. 9.2 Without prejudice to the License for the use of the Platform, you acknowledge and accept that, through these Terms and Conditions, no ownership, usage rights, or any type of license are granted or recognised in your favour over the trade names, trademarks, logos, domain names or any other distinctive signs of Factorial, or over the Industrial and Intellectual Property rights of Factorial on the Platform and the Services. 9.3 Furthermore, Factorial has all the necessary permits, licenses, rights and authorisations to fully comply with its obligations under these Terms and Conditions, including the ownership or valid licenses of all Industrial and Intellectual Property rights (including, among others, patents, if any, registered trademarks, database rights, copyright, and design rights) that are necessary for the fulfilment of any of its obligations in accordance with these Terms and Conditions. 9.4 The User undertakes to respect and maintain the Industrial and Intellectual Property rights of the Platform and other services, as well as the supplementary documentation and information that Factorial makes available in accordance with these Terms and Conditions. More specifically, the User agrees and undertakes not to remove, hide or modify any legal notice and/or property rights reservation (including copyright and trademark notices) that are attached to or included in the Services and/or the Platform. 9.5 The Users will cooperate in good faith with Factorial in protecting the Industrial and Intellectual Property rights of the Platform and Services, or any other Industrial and Intellectual Property rights, and will immediately inform Factorial of any infringement of these rights of which the User has direct or indirect knowledge. If You have knowledge or reasonable suspicion that Factorial’s Industrial and Intellectual Property rights are being infringed, please contact us at the following email address: legal@factorial.co. 9.6 The User acknowledges that the reproduction, modification, distribution, marketing, decompilation, disassembly, use of reverse engineering techniques or any other means to obtain the source code, transformation or publication of any unauthorised benchmark test results of any of the elements and utilities integrated within the Platform are prohibited and constitute an infringement of Factorial’s Industrial and Intellectual Property rights and, consequently, agrees not to carry out any of the aforementioned actions. 9.7 Factorial may request or collect, and/or the Customer may provide written suggestions, opinions or comments as part of the use of the Services and the Platform by the Customer and other Users (hereinafter, the “Feedback”). The Customer acknowledges and agrees that such Feedback will be considered property of Factorial and that Factorial will be the exclusive owner of all known or future Industrial and Intellectual Property rights that exist globally over the Feedback indefinitely, and will have the right to use the Feedback for any purpose, commercial or otherwise, without compensation to the provider of the Feedback. Also, Factorial reserves the right to include the Customer’s standard name and logo in its public client lists, press releases, newsletters, website, advertising campaign and similar. 9.8 Using the Services or Platform for the purpose of copying any part of Factorial's product and/or monitoring its availability, features, performance, functionalities, or behaviour, as well as for any other form of benchmarking or competitive evaluation, is strictly prohibited. The Services may only be used in accordance with the Terms and Conditions set forth herein and exclusively for internal administrative business purposes. If Factorial detects or suspects such activities, it reserves the right to terminate your contract immediately, suspend access to your account, and seek damages for direct and indirect losses incurred. 9.9 For the purposes of these Terms and Conditions: (a) “Industrial and Intellectual Property” includes rights over inventions, patents and utility models, Intellectual Property, trademarks, trade names, logos and any other distinctive signs, currently registered or not anywhere in the world, owned by Factorial or legitimately used by Factorial, domain names, image rights, rights over commercial reputation or rights to claim for unfair competition, rights over designs (registered or not), rights over confidential information, trade and business secrets and any other industrial and/or intellectual property right, registered or not, including applications and renewals and/or extensions of these rights, as well as all rights or similar or equivalent forms of protection that exist now or may be recognised in the future anywhere in the world; and (b) “Intellectual Property” means copyright and related rights to any original work or creation, in any medium, tangible or intangible, in analogue or digital format, including, without limitation, (i) texts, reports, manuals, presentations and any other written works (in any medium and through any technique or method); (ii) software (including the source code, user manuals and other preparatory materials), computer programs and databases; and (iii) descriptions, training materials, diagrams, support material, as well as the results of the transformation, modification, update, adaptation, new versions, or changes of these works or creations. 10. DATA PROTECTION AND CONFIDENTIALITY 10.1 By accepting these Terms and Conditions, Factorial and you subscribe the Data Processing Agreement available here (hereinafter, the “Data Processing Agreement”), which governs the obligations concerning personal data protection established in the applicable data protection legislation that Factorial has with its customers and that comply with legal obligations in this area. The Data Processing Agreement is an inseparable part of these Terms and Conditions and regulates the processing of the Customer’s personal data (hereinafter, the “Customer’s Personal Data”) by Factorial, as a data processor, on behalf of the Customer, as the data controller. Factorial takes the privacy of its Customers seriously, so it is committed to using the information provided by the Customer in accordance with the terms contained in said Data Processing Agreement (when acting as data processor) and with the Privacy Policy, as it may be modified by Factorial periodically (when acting as data controller). It is possible that, depending on the Client's location, the Client may be subject to the obligation to sign a Data Processing Agreement with Factorial. WHENEVER THE CLIENT (OR HIS BUSINESS GROUP) IS REQUIRED TO HAVE A DATA PROCESSING AGREEMENT, IT IS YOUR RESPONSIBILITY AS THE DATA CONTROLLER TO ACCESS THE LINK PROVIDED BY FACTORIAL, FOLLOW THE INSTRUCTIONS AND SIGN IT. AFTER COMPLETING THE PROCESS YOU WILL RECEIVE A COPY WITH THE SIGNATURE OF BOTH PARTIES. 10.2 In the event that Factorial must provide the Customer with services of a nature and characteristics different from those of the Factorial Platform, it may require the adaptation of the relationship between both parties in terms of privacy. In this regard, Factorial and the Customer will agree to prepare an agreement where the corresponding obligations, responsibilities and rights applicable to each of the parties in terms of personal data protection are regulated. 10.3 Each of the Parties represents and warrants to the other the compliance with all those legal obligations that correspond to it in terms of personal data protection. In this regard, each Party assumes responsibility for their own breaches and agrees to hold the other Party harmless for damages and losses that are a consequence of their own breaches in terms of privacy. By way of example, without limitation: failure to comply with the duty to inform about the processing of personal data provided for in the applicable data protection legislation; including in their respective informative clauses the means and the possibility for the data subjects to exercise their data protection rights. 10.4 Factorial and its subsidiaries can make use of any analytical information, as well as some statistical and aggregate data for the improvement and further development of the Platform and the rest of Factorial’s services. However, prior to the use of such data, Factorial carries out a data anonymization process, converting them into aggregated, anonymous and statistical data, in such a way that they do not identify or make users identifiable (for example, price indices, price comparison evaluation services, etc.). 10.5 The Client may request the deletion of its data contained in the Factorial Platform at any time during or at the end of the contractual relationship. After 30 days from the effective date of cancellation of the service data will remain blocked for a period of one (1) year, only available for public authorities’ requests. After this period, all Customer data will be definitively destroyed from our systems. 10.6 In order to comply with the obligation to return the data to our Clients, Factorial offers the option for the Client to download all the information and documents from the Platform before the effective moment of the cancellation. For this purpose, Factorial has provided a series of self-service extraction mechanisms for the different functionalities. Once the unsubscription is effective, the Client and its users will no longer have access to the Platform and to the personal information within it, then Factorial will initiate the process of definitive deletion of the data, as established in its data retention policy and as described above and in the Data Processing Agreement. For any further request in this regard, please contact directly to privacy@factorial.co. 10.7 Without disclosing sensible information, the Client acknowledges and agrees that certain contract information (including the Client's company name, the scope of services contracted, and the number of employees covered under this agreement) may be disclosed to public authorities and third-party entities when such information is used for reference purposes in connection with commercial and/or tender processes. No personal data or any data uploaded to the Factorial Platform will be shared. 10.8 Factorial and the Customer commit to keep the existence and the content of all the documentation and information that is facilitated, transmitted or disclosed regardless of the method, form or support used (hereinafter, “Confidential Information”), committing themselves not to make any disclosure to third parties or public communication without the prior written authorisation from the other party. Payment status information (limited to whether bills have been paid or remain unpaid, excluding specific amounts or services) will not be considered confidential information when the Client was referred to Factorial through a partner or referral source, and such payment information is necessary for calculating the partner's commission. 10.9 Confidential Information will be understood to refer, without limitation, to Customer data, its existence, its structure, promotion and sales plans, source and object codes of computer programs, systems, techniques, Industrial and Intellectual Property, technical and non-technical data, drawings, sketches, financial data, plans relating to new products, data related to customers or potential Customers, and any other information used in Factorial’s business realm. 10.10 The obligation of confidentiality will persist even after the termination, for any reason, of the contractual relationship between the parties. 10.11 Breach of the confidentiality obligation assumed in these Terms and Conditions, or return of the Confidential Information as set out above, will entitle either party to claim damages and losses that such breach may have caused in accordance with the limits established in clause eleven (11), fourth section, regarding Factorial’s liability. 10.12 The obligation of confidentiality shall not apply in cases where: (a) after having been provided as Confidential Information, it became publicly accessible, without any breach of this clause having occurred in such circumstance; or (b) it was legally in the possession of the receiving party at the time it was provided by the disclosing party, or was independently obtained by the former before being provided by the latter; or (c) the receiving party can demonstrate that it obtained it legally in an unrestricted manner from any third party not subject to similar confidentiality obligations to the disclosing party; or (d) it must be compulsorily provided by virtue of legal provision or by resolution validly issued by any competent administrative authority, court or jurisdictional body, legally empowered to compel such availability, provided that the receiving party so required immediately notifies the disclosing party of the receipt of such requirement, unless prohibited by law, so that the disclosing party can assess whether there is a possibility to avoid the same or can provide any reasonably requested support by the receiving party. AI Features and Use 10.13 Factorial may provide artificial intelligence features ("AI Features") within our products, which you agree to use in accordance with our applicable terms and guidelines. You remain solely responsible for reviewing and validating all AI-generated outputs ("Outputs") before use, acknowledging that Outputs do not constitute professional advice, they do not replace your own internal controls, review and approval processes, or decision-making responsibilities and cannot serve in any legal, compliance, labour, medical, financial,business, accounting, invoicing or regulated professional capacity. Factorial is not responsible or liable for any decisions, approvals, payments, or actions you (or your Users) take (or fail to take) based on Outputs, including any incorrect, incomplete, or inappropriate Output. By using AI Features, you grant Factorial and its AI third-party service providers a limited, non-exclusive licence to process your Input Data solely for the purpose of providing AI services to you. AI-generated outputs ("Outputs") do not create any intellectual property rights for you or Factorial, and ownership of Outputs is governed by applicable law. You acknowledge that similar or identical Outputs may be generated for other users, but not using your own data. Factorial and its AI third-party service providers retain all rights in underlying AI models and algorithms used to power AI Features. Your use of AI Features may involve processing through AI third-party service providers, and you consent to such processing in accordance with these Terms and the applicable Data Processing Agreement. You represent that you have all necessary rights to submit Input Data and that such use will not infringe upon any third-party intellectual property rights. You agree to promptly notify Factorial of any inappropriate content, third-party rights infringement, or AI Feature malfunctions. 11. RESPONSIBILITIES Factorial’s Liability 11.1 In the extent allowed by applicable law, FACTORIAL PROVIDES THE PLATFORM “AS IS” AND “AS AVAILABLE” WITHOUT ANY PROMISE OR GUARANTEE, EXPRESS OR IMPLIED OF ANY KIND. MORE SPECIFICALLY, TO THE EXTENT ALLOWED BY APPLICABLE LAW, FACTORIAL DOES NOT GUARANTEE OR MAKE ANY REPRESENTATION REGARDING THE VALIDITY, ACCURACY, RELIABILITY OR AVAILABILITY OF THE PLATFORM OR ITS CONTENT. ALSO, TO THE EXTENT PERMITTED BY THE APPLICABLE LAW, FACTORIAL DOES NOT GUARANTEE OR ASSERT THAT THE PLATFORM OR ITS CONTENT IS SUITABLE OR APPROPRIATE FOR YOUR PURPOSE OR FOR A PARTICULAR END, OF SATISFACTORY QUALITY, NON-INFRINGING, FREE OF DEFECTS, CAPABLE OF OPERATING UNINTERRUPTED, FREE OF HARMFUL COMPONENTS OR ERRORS, THAT THE USER’S USE OF THE PLATFORM COMPLIES WITH CURRENT REGULATIONS, PARTICULARLY IN LABOUR AND/OR SOCIAL SECURITY MATTERS, OR THAT ANY INFORMATION THAT THE USER TRANSMITS IN RELATION TO THE PLATFORM WILL BE SUCCESSFULLY, ACCURATELY OR SECURELY TRANSMITTED. 11.2 Factorial provides the Platform and/or its Services to the Client through the Client's internet services 24 hours a day, and will strive to maintain the Software Platform in suitable conditions for use. FACTORIAL IS COMMITTED TO PROVIDING YOU WITH THE BEST PLATFORM AVAILABILITY SERVICE WITHIN OUR REACH. THEREFORE, FACTORIAL OFFERS A SERVICE LEVEL AGREEMENT (SLA) FOR THE AVAILABILITY OF ITS PLATFORM, WHICH CAN BE PUBLICLY ACCESSED HERE. 11.3 To the extent permitted by applicable Law, Factorial shall not be responsible for (i) any alteration or loss (direct or indirect) of data and/or information that is not attributable to any direct and sufficiently proven breach on its part according to data protection regulations, (ii) ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, MORAL, SPECIAL, EXEMPLARY, PUNITIVE, OR LOSS OF PROFITS damage regardless of the cause, loss of income, contracts, expected savings, data, loss of goodwill, attorney's fees, or unnecessary expenses incurred, reputational damage, nor (iii) failures that may result in slowness, low quality, unavailability of the Platform or other services, or even prevent uninterrupted service provision that are beyond Factorial’s direct control, or (iv) indirect losses that were not reasonably foreseeable by Factorial and the User at the time the User started using the Platform and Services. Factorial shall also not be responsible for any delay or failure to fulfil its obligations under these Terms of Use if such delay or failure is due to fortuitous events or force majeure. This limitation of liability, to the extent permitted by law, also applies to claims or actions by third parties that may result in an indemnification obligation on the part of Factorial. In any case, the total liability of Factorial towards you, on account of the services and/or the platform, as established in these terms and conditions, will not under any circumstances exceed the amount provided for in the following clause 11.4. To the extent permitted by Law, THE PREVIOUS LIMITATIONS SHALL APPLY REGARDLESS OF THE THEORY OR BASIS OF THE ALLEGED LIABILITY, WHETHER FRAUD, MISREPRESENTATION OR INACCURATE INFORMATION PROVIDED, BREACH OF CONTRACT, NEGLIGENCE, PERSONAL INJURY, PRODUCT DEFECTS, INFRINGEMENT OR ANY OTHER CAUSE. 11.4 To the extent permitted by applicable Law, IN CASE OF BREACH OF THESE TERMS AND CONDITIONS AND/OR FOR DIRECT DAMAGES (sufficiently proven) CAUSED TO THE CLIENT IN CONNECTION WITH THE SERVICES, FACTORIAL’S MAXIMUM AGGREGATE LIABILITY, ALSO AS A RESULT OF MULTIPLE HARMFUL EVENTS, SHALL NOT EXCEED AN AMOUNT EQUAL TO THE TOTAL AMOUNT PAID BY THE CUSTOMER TO FACTORIAL IN THE TWELVE (12) MONTHS PRIOR TO THE HARMFUL EVENT (OR IF LESS THAN TWELVE (12) MONTHS HAVE PASSED SINCE THE EFFECTIVENESS OF THESE TERMS AND CONDITIONS, TWELVE (12) TIMES THE CUSTOMER’S LAST MONTHLY PAYMENT TO FACTORIAL FOR THE USE OF THE PLATFORM). ACCORDING TO ARTICLE 1.152 OF THE SPANISH CIVIL CODE, THIS AMOUNT, WITH THE EXPRESS CONSENT OF THE USER, REPLACES ANY OTHER COMPENSATION FOR DAMAGES. IT SHALL BE THE RESPONSIBILITY OF THE CUSTOMER TO TAKE OUT ADEQUATE INSURANCE POLICIES TO COVER ANY DAMAGES THAT MAY EXCEED THE AFOREMENTIONED MAXIMUM LIABILITY LIMIT. 11.5 No clause and/or information, whether oral or written, shall be deemed to alter this disclaimer of warranties by Factorial in relation to the Service and/or the Platform, or to create any type of warranty on the part of Factorial. 11.6 In addition, Factorial will not be liable to the Customer for any detrimental event unless the Customer has notified their claim in writing to Factorial, within a period of twenty (20) calendar days from the date on which the Customer became aware of it. 11.7 THE CUSTOMER AND USERS ASSUME ALL RESPONSIBILITIES AND RISKS RELATED TO THEIR USE OF THE SERVICES AND THE PLATFORM. IF YOU DO NOT WISH TO ASSUME SUCH RISKS AND RESPONSIBILITIES, YOUR ONLY RECOURSE AGAINST FACTORIAL IS TO STOP USING THE PLATFORM AND THE SERVICES. 11.8 This provision is understood without prejudice to the cases in which liability cannot be excluded or limited due to the mandatory provisions of the applicable legislation. Customer’s and User’s Liability 11.9 Similarly, the Customer, as well as any User who uses the Platform, undertake to indemnify, defend and hold Factorial harmless for all losses, liabilities, damages, claims (including possible legal fees, reasonable attorney and solicitor fees and court costs), arising out of or in connection with: (i) any breach or alleged breach of these Terms and Conditions by the Customer or their Users; (ii) the violation by the Customer or their Users of any Law and/or the rights of a third party affecting Factorial; (iii) the failure of the Customer or their Users to install timely and complete any updates, enhancements or patches of any software provided by Factorial that is not authorised by them; and (iv) claims related to the Customer’s data and/or claims related to any data transferred by the Customer to third-party applications, and that this poses a damage to Factorial or for them. 11.10 In addition, the Customer’s or User’s non-compliance with these Terms and Conditions, especially regarding a violation of Factorial’s Industrial and Intellectual Property rights or any incident related to the price or payment for the use of the Platform or other services, may result in the immediate adoption by Factorial of any other actions that might correspond to them, possibly leading to the termination of the Licence or any other right granted to the Customer or User, without prior notice, and without this giving the Customer the right to claim compensation for damages of any kind. 11.11 The provisions of this clause shall survive the termination of the contractual relationship between the Customer and Factorial. 12. LINKS AND RESOURCES 12.1 Any third-party links to other sites and resources contained on the Factorial website or Platform are provided for your information only. Factorial has no control or power of direction over the content of those sites or resources and does not monitor them, so these Terms and Conditions and our Privacy Policy apply only to the use of our Services. When you use third party products or services, their own terms and conditions and privacy policies will govern your use of those products or services. The User should read the terms and conditions of use and privacy policies to learn how their personal data and other relevant information is collected and processed. 12.2 THE INCLUSION OF LINKS TO OTHER THIRD PARTY SITES AND RESOURCES DOES NOT IMPLY ANY RELATIONSHIP OR ASSOCIATION BETWEEN FACTORIAL AND THE OWNER OF THE LINKED SITES, NOR ANY ENDORSEMENT BY FACTORIAL OF SUCH SITES. 12.3 ACCORDINGLY, FACTORIAL ASSUMES NO LIABILITY WHATSOEVER, WHETHER DIRECT, INDIRECT OR CONSEQUENTIAL, FOR DAMAGES AND/OR LOSSES THAT MAY ARISE FROM ACTS OF THIRD PARTIES SUCH AS ACCESS, MAINTENANCE, USE, QUALITY, LAWFULNESS, RELIABILITY AND UTILITY OF THE CONTENTS, INFORMATION, COMMUNICATIONS, OPINIONS, STATEMENTS, PRODUCTS AND/OR SERVICES AVAILABLE OR OFFERED ON THE WEBSITES. 12.4 Furthermore, if Users become aware that activities carried out through these third-party websites are illegal or contravene morality and/or public order, they must immediately report this to Factorial in order for the access link to them to be disabled. 12.5 Factorial reserves the right to remove all links and other resources to third-party sites from its website and the Platform at its discretion at any time. 13. INTEGRATIONS, PARTNERS AND SERVICES PROVIDED BY THIRD PARTIES 13.1 The Factorial Platform facilitates data exchange with third-party systems and/or physical devices (hereinafter, “Integrations” "Partners" "Collaborators"). All such Integrations are provided under the sole responsibility of these third parties or external suppliers over whom Factorial has no direction or control, regardless of whether they are invoiced by the third party or by Factorial directly. The scope of the service provided by these and the necessary instructions for configuring the integration can be provided on the Platform, as well as on the external supplier’s website. 13.2 Third-party Integrations do not constitute services provided by Factorial or over which Factorial has direction or control, or direct responsibility. Factorial merely provides technical access to these services. The scope of the service, prices, third-party privacy, duties, obligations, and commitments of these external suppliers with respect to third parties, the term and any other terms of use for the provision of the Integration, including support, are based on the terms and conditions of use and privacy policies that govern the contractual relationship between the Customer and these external suppliers. 13.3 More specifically, for those services provided by integrations that are part of regulated sectors like, for example, those provided by Factorial’s collaborator, Swan or Stripe, which consist of typical banking sector services, the Customer understands that, despite contracting with said collaborator, Factorial remains a third party in relation to the direct contractual relationship between the Collaborator and the Customer. If the Customer or their Users wish to access their Terms and Conditions they should go to their website or request them directly from them. 13.4 In this sense, and without this being understood exhaustively, any service that involves the opening and maintenance of bank accounts, insurances of any type, the use of payment services, including payment by transfer or credit card should be considered an exclusive contractual relationship between the Customer and the third collaborator and, therefore, the specific Terms and Conditions of the third collaborator will apply. Factorial guarantees its collaborators and its Customers and Users that in these types of collaborations it operates in strict compliance with the regulations relating to its own activity and, if necessary, will apply in conjunction with the third collaborator all the necessary technical and organisational security measures to prevent the Customer or their Users from confusing the functions performed by Factorial. 13.5 In the same vein, Factorial may offer its Customers the possibility of contracting with Factorial collaborators/Partners for online or offline services of advice and/or administrative management of labour documents, such as payroll management or other employee and/or users documentation. The Customer understands that such collaborator will be directly responsible for any incidents related to the provision of these services, and that Factorial has no power of direction or control over the collaborator’s services. FACTORIAL WILL SUPPORT THE CUSTOMER IN EVERYTHING RELATED TO ITS PLATFORM. IN NO CASE WILL FACTORIAL BE RESPONSIBLE FOR PROVIDING ADVICE OR SUPPORT TO THE CUSTOMER OR THEIR USERS REGARDING THE SERVICES PROVIDED BY THE COLLABORATOR, OF WHICH THE COLLABORATOR WILL BE SOLELY RESPONSIBLE AND SHOULD INFORM THE CUSTOMER OF THEIR OWN TERMS AND CONDITIONS AND SIGN WITH THE CUSTOMER ALL DOCUMENTS AND/OR CONTRACTS THAT ARE NECESSARY TO REGULATE THIS RELATIONSHIP. FACTORIAL WILL FORWARD QUERIES RELATED TO THE COLLABORATOR’S SERVICES DIRECTLY TO THE COLLABORATOR. 13.6 Continuing in the same line, Factorial may offer its Customers the possibility of contracting with Factorial collaborators/Partners for online or offline services of IT management and device procurement, such as computers. The Customer understands that these services are provided and managed by the Collaborator/Third Party and that such Collaborator will be directly responsible for any incidents related to the provision of these services, and that Factorial has no power of direction or control over the collaborator’s services. By using said services the Customer accepts the Collaborators/Third Party's Terms and Conditions, for which the Collaborators/Third Party is solely responsible for. Factorial will support the customer in everything related to its platform. In no case will Factorial be responsible for providing advice or support to the customer or their users regarding the services provided by the collaborator, of which the collaborator will be solely responsible and should inform the customer of their own terms and conditions and sign with the customer all documents and/or contracts that are necessary to regulate this relationship. Factorial will forward queries related to the collaborator's services directly to the collaborator. 13.7 The User should read the terms and conditions of use and privacy policies of third parties, Partners or third-party providers to learn how their personal data and other relevant information is collected and processed. 13.8 FACTORIAL HAS NO CONTROL OR RESPONSIBILITY OVER THIRD-PARTY INTEGRATIONS AND, AS A RESULT, DOES NOT ASSUME ANY RESPONSIBILITY OR WARRANTY FOR THIRD-PARTY INTEGRATIONS THAT CUSTOMERS DECIDE TO CONTRACT. Factorial reserves the right to make changes to available Integrations and/or to the public API, remove them, or substitute them, especially in cases where they are modified or discontinued by the third-party external provider and/or Partner. 13.9 THE EXISTENCE OF INTEGRATIONS DOES NOT IMPLY THAT THERE IS A RELATIONSHIP OR ASSOCIATION OF ANY KIND BETWEEN FACTORIAL AND THE THIRD-PARTY OWNER OF THE SYSTEM THAT INTEGRATES WITH THE PLATFORM. FACTORIAL DISCLAIMS ANY RESPONSIBILITY ARISING FROM THE INTEGRATIONS, PARTICULARLY REGARDING THE ACCURACY, RELIABILITY AND SECURITY OF THE INTEGRATIONS. 13.10 Please note that any services provided to You by a partner and/or external provider or third parties ("third parties"), who are independent of Factorial, are solely their responsibility and governed by your private relationship with them. While Factorial may recommend third parties, these recommendations are optional, and you may choose not to follow them. Factorial is not responsible for the quality, results, support, availability, pricing, compliance with deadlines, or other aspects related to such third-party services. As these services are independent of Factorial, they are not grounds for Factorial’s platform termination or non-payment to Factorial. Any claims, complaints, or disputes should be directed directly to the respective partner/external provider/third party. 13.11 Factorial may implement centralized billing to streamline and improve the Customer's processes, provided that Factorial makes the Customer aware of such implementation. Under such arrangement, the Customer authorizes Factorial to bill and collect payments for this Third Party Provider and agrees to pay exclusively through Factorial, with Factorial distributing payments to Third-Party Providers, in accordance with the established agreement between Factorial and the Third Party Provider. Please note that while Factorial may manage the billing process, each Third Party Partner remains responsible for delivering their services to the Customer, and any problem or claim shall be brought directly to the Third Party Provider, in accordance with the applicable Terms and Conditions between Client and Third Party Provider. Factorial's role is limited to coordinating the billing arrangements as a service to make the Client's administrative processes easier. 14. AMENDMENT 14.1 Factorial (and its subsidiaries) reserves the right to update these Terms and Conditions periodically if deemed necessary or to adapt to regulatory changes, technical, product/Service-related, strategic/business reasons, clarification reasons and/or to provide a better service. Any modifications to these Terms and Conditions will be published in the same manner as they appear here (public website). 14.2 IT IS CLIENT’S RESPONSIBILITY TO PERIODICALLY REVIEW THESE TERMS AND CONDITIONS. IF YOU CONTINUE TO ACCESS AND USE THE FACTORIAL PLATFORM AND/OR SOFTWARE AFTER A MODIFICATION OF THESE TERMS AND CONDITIONS, YOU WILL BE DEEMED TO HAVE ACCEPTED SUCH MODIFICATION. In the event that you do not accept a modification of these Terms and Conditions, you may not continue to use the Platform or Factorial software, and these Terms and Conditions will be considered terminated. THIS CLAUSE SHALL BE UNDERSTOOD WITHOUT PREJUDICE TO THE PROVISIONS SET FORTH IN CLAUSE 8.5. 15. DURATION OF THE SERVICE 15.1 These Terms and Conditions are of indefinite duration from acceptance, unless a specific fixed-term contract (Proposal) has been concluded between Factorial and the Client. The choice of subscription plan type (Monthly, Annual,Semi-annual Plans or those offered by Factorial at the time of contracting) indicated in the commercial proposal or any other specific specification therein shall be considered as fixed-term. The duration of the subscription is determined by the type of Plan contracted (or conditions agreed upon), and is automatically renewed for identical periods. 15.2 Notwithstanding the termination causes provided in these Terms and Conditions, if the agreement is of an indefinite duration, the Customer may manage the termination of the contract through the Factorial Platform with the deadlines specified in the following section 15.3. 15.3 If the agreement between the Customer and Factorial for the Services has a fixed duration, the Customer must inform Factorial in writing and through the enabled process in the Platform (action needed) of their intention to terminate this Agreement (whether fully or partially), remove any modules, or modify conditions or services for any renewal period with a minimum notice of: (a) 15 calendar days before the monthly subscription renews (for monthly plans only). During this notice period, the customer will be responsible for paying the full corresponding monthly billing cycle without any proportional adjustment. In the absence of this prior notice respecting the minimum notice period, the subscription will automatically renew for the same period initially contracted (in case of any special terms or conditions in the commercial proposal related to longer durations, this shall not apply and the renewal term shall be equal to another month). If contract renegotiations extend beyond the original contract term, the Client will be invoiced at the rates specified in their most recently signed proposal, excluding any expired discounts. Upon execution of a new proposal, the updated pricing will take effect with the subsequent invoice. (b) 30 calendar days before the fixed-term contract for the annual plan, semi-annual or any other non-monthly plan renews. In the absence of this prior notice respecting the minimum notice period, the subscription will automatically renew for the same period initially contracted (in case of any special terms or conditions in the commercial proposal related to longer durations, this shall not apply and the renewal term shall be equal to another year).  If contract renegotiations extend beyond the original contract term, the Client will be invoiced at the rates specified in their most recently signed proposal, excluding any expired discounts. 15.4 To the fullest extent permitted by law, early termination of the contract will not entitle the Customer to a refund of the sum corresponding to the unused part of the annual fee or monthly fee or any other kind of Factorial plan fee (pro-rata) nor to amounts already paid by the Client. Similarly, early termination does not exempt the Customer from the obligation to pay for their subscription period (or any outstanding amounts). 15.5 Any discounts specified in the commercial proposal shall remain valid only for the period expressly stated in such proposal and shall not be automatically renewed or extended upon renewal of this Agreement. 15.6 When a Client requests its cancellation of the Platform or the end of the Free Trial, the Client must take into account that they will have to download all the documents and files before the effective date of cancellation. Once the cancellation is effective, the Client will no longer have access to Factorial and any content stored on the Platform and any personalisation made will be deleted as well. Upon termination of the contract the Client will not be refunded any amounts paid to Factorial and Factorial will invoice all fees due, if any. 15.7 The provisions of this agreement which, by their nature, are to continue in force after termination or expiry of the Platform subscription shall continue to apply. In particular, but without limitation, the following clauses shall survive termination of this agreement: intellectual property, confidentiality, limitation of liability, governing law and jurisdiction, payment obligations (outstanding obligations). 16. CONTACT 16.1 The User may contact Factorial at the above address or through the Customer Support Portal available in the application and contacts channels over phone. 16.2 For any legal related matters, the User may contact Factorial’s legal team via legal@factorial.co 17. ACCESS TO OUR TERMS AND CONDITIONS IN OTHER LANGUAGES 17.1 Factorial focuses its efforts on providing the best possible service to its Users. Therefore, Factorial makes these Terms and Conditions available in different languages. Factorial does not guarantee that these Terms and Conditions are available in all languages or in a specific language that the User may require. 17.2 To access our Terms and Conditions in other languages, the User should change the language settings of their browser. If our Terms of Use are not available in the selected language, the User should contact Factorial at https://portal.support.factorialhr.com/servicedesk/customer/portal/5, or through their Account Manager. 18. ASSIGNMENT OF THESE TERMS AND CONDITIONS 18.1 Factorial may assign, prior informative communication to the Client, in whole or in part, its rights and obligations under these Terms and Conditions to any of its Subsidiaries at any time without the need for the Client’s consent. Factorial (or its subsidiaries), prior informative communication to the Client, may freely assign this Agreement in the event of a sale, merger, acquisition, spin-off, or other change of control of Factorial, in whole or in part, and/or business operation. 18.2 The User may only assign these Terms and Conditions to any subsidiary or company within their group of undertakings and/or third party with the prior express written consent of Factorial. The assignee in question must also be authorised in advance by Factorial. The assignment of any rights and obligations arising from these Terms and Conditions by the User without the prior authorisation of Factorial, as expressed, will entitle Factorial, at its discretion, to terminate these Terms and Conditions immediately and without prior notice, and to terminate the User’s access to the Platform without the Collaborator having the right to claim compensation for damages and losses for this reason. 19. APPLICABLE LAW AND JURISDICTION 19.1 These Terms and Conditions will be governed and interpreted in accordance with the common law rules of Spanish law. 19.2 For any matters that may arise from the interpretation, fulfilment and execution of these Terms and Conditions, the User and Factorial submit to the jurisdiction and competence of the Courts and Tribunals of the city of Barcelona, expressly waiving any other jurisdiction that may correspond to them by law, unless the applicable legislation provides otherwise. Notwithstanding the above, prior to the filing of legal actions before the Courts and Tribunals, both parties will make their best efforts for a maximum period of 15 working days to reach an amicable solution to the dispute. If the aforementioned period has elapsed and the dispute persists, Factorial and/or the User will be free to enforce their rights before the Courts and Tribunals under the terms agreed in this clause. 20. MISCELLANEOUS 20.1 Waiver of Rights. The fact that Factorial does not enforce any of the provisions of these Terms and Conditions at any given time, or the fact that Factorial does not demand at any given time the fulfilment of any of the provisions of these Terms and Conditions shall not be interpreted in any case as a present or future waiver of such provisions, nor will it in any way affect Factorial’s right to enforce such provision thereafter. Factorial’s failure to exercise a right does not imply waiver of it. Factorial’s express waiver of any provision, condition or requirement of these Terms and Conditions will not constitute a waiver of any future obligation to comply with such provision, condition or requirement. 20.2 Money Laundering. In compliance with Spanish regulations on the prevention of money laundering (Law no. 10/2010, Royal Decree no. 304/2014), Factorial must gather the documentation proving the identification of the Customer, whether a natural or legal person, with the actual owner of the company or legal structure needing to be identified in the latter case. The Customer assumes the commitment to provide the proof documentation that Factorial requires for these purposes, guaranteeing the validity, accuracy, completeness and reliability of the information, data and documents made available to Factorial, even if they come from third parties. 20.3 Entire Agreement. These Terms and Conditions and, where applicable, their successive amendments form a single legal body, which is the only valid agreement between Factorial and the User. Accordingly, any agreement, contract, undertaking, preliminary treatment or communication, oral or written, prior to these Terms and Conditions that is not expressly referred to in them is hereby null and void and of no value. In the event of any conflict or discrepancy between the different language versions of the terms and conditions, the english version shall prevail and be deemed binding. 20.4 Severability. When by judicial provision, decision or binding order of any authority or of any other nature, any of the non-essential provisions of these Terms and Conditions is declared invalid or ineffective, totally or partially, such invalidity or inefficacy will not extend to the rest of the provisions here provided, which will remain in force and continue to be fully effective. Factorial and the User agree to replace any clause that became invalid or ineffective with a valid and effective one, trying to make the effect of the latter as similar as possible to the former. 20.5 The headings of each provision of these Terms and Conditions are for reference purposes only and do not affect the meaning and/or interpretation of the Terms and Conditions. Annex 1 - Products "Benefits", "Corporate Cards" & "Salary Advance” - This annex will apply as long as this service is available in your market and was hired by you. --- ## Time and attendance software for better management **URL:** https://www.factorialhr.co.uk/time-attendance-signing ### Description Employee Time Tracking Software that digitises and automates the monitoring of working hours and attendance from desktop or mobile app. Try it free! #### Main content ## Time and attendance software for better management Time and attendance software for better management Increase productivity and reduce absenteeism by using time and attendance management software to track employee hours - either by desktop or mobile. ## Time and Attendance Software UK Features Time and Attendance Software UK Features Monitor hours and attendance with confidence for better insights and accurate payroll. ## Track breaks Set and allocate rest periods for a well-rested team that meets compliance. ## View balance in hours Instantly check each person's balance and compare expected vs. worked hours. ## Adapt policies Create time tracking policies and assign them to team members, like the ability to WFH. ## Create time reports Gain insights into productivity and use real-time data to make better business decisions. ## Integrate seamlessly Integrate our time attendance management system easily with your existing apps. ## Monitor attendance on-the-go Access team attendance tracking via
our employee time tracking mobile app. ## Time and attendance software that adapts to your needs Time and attendance software that adapts to your needs Clock-in via desktop & mobile app, set working hours for your employees and compare expected hours vs. hours worked ## Gain visibility Gain visibility View hours worked by day and approve or reject timesheets in a few clicks, giving you a complete overview of attendance, missed hours and overtime. ## Track time on-the-go Track time on-the-go Enable employees to clock in and out remotely via an employee time tracking app. Provide extra security through QR code and geolocalisation. ## Gain deeper insights into your team's hours Gain deeper insights into your team's hours Make data-driven business decisions by generating reports based on your team’s working time data within our time attendance management system. ## Hear from our happy customers Hear from our happy customers Read about how Factorial has helped Eesha, one of our 13,000 happy customers. ## Boost productivity with a time tracking system Boost productivity with a time tracking system Empower your teams with a comprehensive, digital solution. ## Permissions system Create custom time tracking permissions and approve or reject timesheets easily and quickly. ## Employee portal Give your employees flexibility and transparency to manage their time, tasks and performance from a centralised portal. ## HR reports Make better decisions based on reports on your team's working time data. ## All-in-one business management software All-in-one business management software Our time and attendance software is just the tip of the iceberg. Manage your team's holidays, documentation, payroll, performance and more - all from one place, with Factorial. ## Time Attendance Management Software FAQs Discover the answers to your most frequently asked questions about time and attendance software. ## What is time tracking software? ## Why do I need a time tracking system? ## Can I integrate Factorial with the tools of my business? ## What are the benefits of an attendance management system? ## How can I track my employee hours with time attendance software like Factorials? ## Does Factorial offer an app for time and attendance tracking? ## What kind of time tracking software is the best? ## What is the best time and attendance software? --- ## Employee Portal Software **URL:** https://www.factorialhr.co.uk/employee-portal ### Description Empower your employees to manage their time and tasks easily from one centralised employee portal. Try it for free! #### Main content ## Employee Portal Software Give your employees access to key documentation and empower them to manage their time, tasks and performance from one centralised employee portal. ## Collaborate easily Assign tasks and workflows directly to employees through the HR portal and view their progress continuously. ## Give on-the-go access Give on-the-go access Arm employees with the tools they need to work from anywhere via our employee portal app. ## Inspire team spirit Create a fun company culture, build team bonds and encourage communication. ## Intuitive time management Enable employees to manage their own time painlessly through our HR employee portal software. ## All-in-one HR software All-in-one HR software Manage your team's time, holidays, payroll, performance and more, all from one place, with Factorial. ## Try Factorial for free Try Factorial for free Sign up and start improving your company's HR management. ## Get to know all the features available Improve the management of your business with all the features that Factorial offers you. ## Document management Learn more ## HR reports Learn more ## Internal comms and events Learn more ## HR AI tools Learn more ## Organisational chart Learn more ## Permissions system Learn more --- ## Measure company and employee goals with OKR Software **URL:** https://www.factorialhr.co.uk/measure-objectives-okr ### Description OKR tracking software that enables managers to set personalised, and actionable goals to turbocharge the development of employees. Try it for 14 days free! #### Main content ## Measure company and employee goals with OKR Software Propel employee development and company growth with goal setting software that empowers you to set objectives and track progress. ## Benefits of OKR Software Goal management software allows you to assign goals in various formats to support individual development and hit overarching company goals. ## Drives continuous improvement OKR tracking creates a culture of continuous improvement by encouraging regular reviews, reflections, and adjustments to optimise performance. ## Improves strategic alignment This tool aligns day-to-day activities with long-term strategic objectives, ensuring that tasks contribute to your overarching mission. ## Nurtures employee development Our employee goal setting software allows you to set personalised, quantitative objectives for individuals for stronger OKR management to turbocharge growth. ## Try it free for 14 days Try it free for 14 days Streamline talent management, performance appraisal, new hire and OKR management with Factorial. ## Enable employee success Our OKR tracking software enables managers to set personalised, actionable goals to turbocharge the development of employees. ## Promote visibility and transparency Gain insights into development with progress trackers within our goal management software. ## All-in-one HR software All-in-one HR software Our goal setting software is just the tip of the iceberg. Manage your team's time, holidays, payroll, performance and more, all from one place, with Factorial. ## FAQs about OKR Management Find the answers to the most commonly asked questions about employee goal setting software here. ## What is an OKR Software? ## Why do I need an OKR Software? ## What are the key features and components of an OKR Software? ## What are OKR software integrations? ## How does OKR software help make better business decisions? ## Learn more about Factorial Learn more about Factorial With Factorial you can enhance your employee performance by managing the ATS and on/off-boarding of your employees. Find out how! --- ## HR software for manufacturers to manage their people and projects from one place **URL:** https://www.factorialhr.co.uk/hr-solutions-manufacturing ### Description Factorial automates HR tasks required within the Manufacturing Industry like Time-tracking, Leave Management, and sending documents in bulk and much more. #### Main content ## HR software for manufacturers to manage their people and projects from one place HR software for manufacturers to manage their people and projects from one place Facilitate the management of all employees, from subcontractors to full-time workers, through Factorial's unified business management platform. Gain insights into technical skills and hours worked by individuals on-site so you can forecast project timelines confidently. ## HR & payroll software for manufacturing employers to streamline their processes. HR & payroll software for manufacturing employers to streamline their processes. Pick and choose which Factorial tools best suit your company thanks to our customisable bundles. ## Clock in and out on site Have employees clock in via app using geo-location or facial recognition and track hours worked by project. ## Digitise recruitment & onboarding Use filters to scan CVs for experience, manage openings on multiple platforms and centralise applicant info. ## Organise shifts with flexibility Plan schedules, assign shifts to individuals or locations, replicate templated rotas and view conflicts. ## Stay secure and compliant Store DBS & reference checks and qualifications, flag expiry dates & create reports on people missing them. ## Identify competencies quickly Spot skills easily with a competency matrix and allocate workers to projects that play to their strenghts. ## Plan projects with confidence Generate time tracking reports per project to forecast timelines based on deeper insights. ## Hire qualified candidates quickly Hire qualified candidates quickly Turnover is a persistent problem across the manufacturing sector, meaning companies need to recruit the right talent quickly. Factorial’s HR recruitment software for manufacturing makes finding top talent a breeze. ## Make workforce management flexible Monitor hours and workers on different contract types securely and from one place. We save an enormous amount of time, especially in the processing of payrolls. These have been digitised thanks to Factorial. In addition, the employees always have a file at their fingertips. ## How Managers in the Construction Industry Can Overcome Challenges How Managers in the Construction Industry Can Overcome Challenges Download this free ebook to discover how organisations in the construction industry can face workforce management problems head-on with simple solutions and strategies. ## A number is worth a thousand words A number is worth a thousand words Factorial is already having an impact on employees worldwide and empowering countless HR teams to make better business decisions. 600,000 Factorial users worldwide + 13,000 companies use Factorial every day. + 30h saved monthly by users ## We make it easier than ever Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a free trial period. Pick and choose the tools that suit your business. ## Try us with not string attached Try out Factorial without giving us your card details. Let the software speak for itself. ## Cancel anytime You can easily change your plan or cancel whenever you like - but we’re sure we’ll give you plenty of reasons to stay. ## Privacy and security guaranteed We block dangerous connections and encrypt all your information. Learn more here. ## Construction and Manufacturing FAQs Any doubts or questions? Find our most frequently asked below. ## Is this software suitable for construction companies of all sizes? ## Does the software help with managing workforce scheduling and assignments? ## Can I track safety compliance and certifications for my construction workers with this software? ## How does the software handle payroll and time tracking for construction workers with varying hours and overtime? ## Is there a mobile app or remote access option for employees working on site? ## Can I integrate this software with other tools we use in our construction business, such as project management software or accounting systems? ## How can this software assist with the recruitment and onboarding of new construction employees? ## If I only want one functionality, do I have to buy all the HR software? ## What kind of support and training do you offer for users of your software? ## Does the software have employee self-service features? --- ## Human Resources Mobile App **URL:** https://www.factorialhr.co.uk/mobile-app-hr ### Description With the HR mobile app, you can request time off for holidays and other absences, and view the company's communications whilst tracking time. #### Main content ## Human Resources Mobile App Thanks to the mobile application, Factorial changes the way you approach your day-to-day HR functions by adjusting to your needs and keeping you up to date with the activity of your company. ## Take advantage of the Factorial HR app Whether you are an administrator or an employee, download the Factorial mobile application in order to manage the same processes that you carry out from the desktop application. With new and improved functionalities, you'll find the Factorial app is more functional than ever. ## The most efficient time tracking Empower your workers to track their own time. The working hours they log on their mobile device will automatically synchronize with the employee portal. They can clock in with: Learn more about time tracking software→ ## Internal communication: Your team closer than ever Use the Factorial mobile app to keep your team up-to-date on events, changes, and more. Learn more about our internal communication tools → ## Centralised document management Anything you can do while managing documents from your desktop, you can do from your mobile phone. Learn more about Document Management software → ## Everything you need to manage human resources Everything you need to manage human resources Fill the form and boost your HR management with Factorial. --- ## Factorial for Employees **URL:** https://www.factorialhr.co.uk/employees ### Description Inluded in the plan and separate from the admin view. Employees can manage: their contract, payslip, team calendar, holidays and more. Try it for free! #### Main content ## Factorial for Employees No more emails or calls. From now on, everything important is within clicking distance of your employees. ## Holidays and Absences Software Employees will be able to know their remaining holidays from their profile and request their own absences at any time. ## Employee Portal It will no longer be necessary to exchange hundreds of emails to request a document or certain information. An employee can access all their personal information, documents, absences and other functionalities from their profile. ## Document Management Now an employee can safely and remotely check all of their documents: contracts, payslips, sick leaves, identifications, among others. ## Events and Communications Don’t let an employee miss any milestone or activity within your company. From the events and communications section, an employee can see all upcoming events and confirm their attendance. ## Other Features Discover other features Factorial has for employees: ## Multiple language support Available in different languages and countries. ## Team overview Allows employees to know when their coworkers won’t be in the office. ## Organisational chart Let employees know the structure of the business ## Try Factorial for free Try Factorial for free Sign up and start improving your company's HR management. --- ## Employee Onboarding & Offboarding Software **URL:** https://www.factorialhr.co.uk/employee-onboarding-and-offboarding ### Description Improve employee experience by increasing transparency and organisation throughout the employee onboarding and offboarding process. Try it free! #### Main content ## Employee Onboarding & Offboarding Software Personalise and automate onboarding and offboarding to integrate new hires instantly, improve their productivity and give the best possible first impression. ## Why should you automate the employee onboarding and offboarding process? Why should you automate the employee onboarding and offboarding process? Give new hires an impactful onboarding experience to drive retention and productivity, and make the process of disengaging seamless to maintain a positive employer brand. ## Increases visibility Centralising the onboarding process provides visibility into the progress of new hires so that HR teams can track tasks and address issues. ## Boosts engagement Effective onboarding fosters positive employee experiences, increasing engagement and satisfaction from day one. ## Drives productivity Accelerating new employee integration reduces the time it takes for employees to full grow into their roles. ## Tighter security When you automate offboarding, you ensure the safeguarding of assets by revoking system access and managing data transfer securely. ## Knowledge transfer Streamlined offboarding programs ensure that valuable information is retained, minimising the impact of talent loss. ## Greater insights Digital offboarding ensures key steps like an exit interview aren’t missed, ensuring HR teams gather valuable feedback to inform improvements. ## Try it free for 14 days Try it free for 14 days Streamline talent management, performance appraisal, new hire and OKR management with Factorial. ## Improve your employer brand Our employee onboarding software guarantees you'll give a positive first impression to new hires, and will end on a positive note. ## Drive employee productivity from day one Integrate new hires instantly so they're clear on their to-do list and can hit the ground running. ## Boost clarity and employee satisfaction Improve employee experience by prioritising transparency and organisation throughout the employee onboarding and offboarding process. ## Don't just take our word for it Don't just take our word for it Hear from one of our 8,000 happy customers about how Factorial has revolutionised their onboarding and more. ## All-in-one business management software All-in-one business management software Our application tracking system is just the tip of the iceberg. Manage your team's time, holidays, payroll, performance and more, all from one place, with Factorial. ## FAQs about the employee onboarding and offboarding process Your most commonly asked questions about onboarding and offboarding software. ## What is onboarding software and how does it work? ## What is offboarding software and how does it work? ## Why is the onboarding process important and why do I need it? ## What are the phases of onboarding? ## How can I automate onboarding? ## How can I automate offboarding? ## What are onboarding and offboarding software integrations? ## Learn more about Factorial Learn more about Factorial With Factorial you can enhance your employee performance by managing the ATS and OKR of your employees. Find out how! --- ## Electronic Signature Software **URL:** https://www.factorialhr.co.uk/digital-signature ### Description With Factorial, you can request signatures from employees and digitally sign documents legally and securely. Try if for free! #### Main content ## Electronic Signature Software Request signatures from employees instantly and digitally sign contracts, timesheets and any other documents legally and securely. ## Switch to online electronic signature Switch to online electronic signature Sign essential documents in a few clicks using electronic signature software ## Go paperless Switch to electronic signature for greater security and organisation than paper files. ## E-sign on-the-go Allow online document signing from any device, including mobile, so you can sign digital documents from anywhere. ## Multi-sign documents Request the signature of one or more employees for each document and auto-save them. ## Try it free for 14 days Try it free for 14 days Streamline payroll management and employee payslips distribution, and facilitate electronic signature with Factorial. ## Request e-signatures within workflows Assign documents to employees to sign within our document signing software and transition to paperless. ## Stay secure and compliant Our software for e-signature facilitates legally binding e-signatures to ensure security and prevent costly errors. ## Go paperless and improve efficiency Go paperless and improve efficiency Join companies worldwide already using our digital signature software to save time and streamline their workflows. 8,000 Companies using e-signature 1,563,805 Documents sent to sign 50% Of documents signed in less than 3 days ## Learn more about Factorial Learn more about Factorial With Factorial you can enhance your HR management by managing the payroll and digital signature of documents of your employees. Find out how! ## Electronic Signature Software FAQs Find the answers to commonly asked questions about document signing software. ## What is an electronic signature software? ## Is an electronic document signature legal? ## What is the difference between an electronic signature and digital signature? ## Why should I use an electronic signature? ## What type of documents can you sign with an electronic signature? ## How does electronic document signing work? ## What are digital signature software integrations? --- ## Simplify your hiring process with our intuitive ATS recruitment platform **URL:** https://www.factorialhr.co.uk/applicant-tracking-system ### Description Digitise your hiring process with our ATS software and build your dream team in a few clicks. Try it for free! #### Main content ## Simplify your hiring process with our intuitive ATS recruitment platform Simplify your hiring process with our intuitive ATS recruitment platform Recruit top talent in record time thanks to our robust ATS software. Centralise candidate information, personalise the hiring process and filter through CVs instantly with Factorial. ## Smarter hiring with applicant tracking systems UK Smarter hiring with applicant tracking systems UK Centralise and manage your recruitment process from one unified platform. ## Easily search for talent with our AI-enhanced ATS software Easily search for talent with our AI-enhanced ATS software Match with the best candidate thanks to our powerful ATS. Leverage AI to write your job postings and create personalised screening questions to narrow your candidate pool. With our ATS recruitment platform, you can ensure a smooth experience for both recruiters and candidates. Link open positions to your org chart to keep everything in view and hire the team you need. ## Get a realtime insights at every stage of your hiring funnel Get a realtime insights at every stage of your hiring funnel Quickly identify core recruitment metrics from time-to-hire, quality of hire, to offer acceptance rates. Optimise your workflows with valuable insights made from applicant tracking software. ## Centralise the hiring process for better collaboration Centralise the hiring process for better collaboration Recruiters and hiring managers can share evaluation notes, schedule interviews and hire faster and more efficiently with Factorial's candidate tracking system. ## Don't just take our word for it Don't just take our word for it Hear from one of our 13,000 happy customers about how Factorial has revolutionised their recruitment and more. ## Application Tracking System FAQs Your most commonly asked questions about ATS software. ## What is an ATS or Applicant Tracking System? ## Why should I use an Applicant Tracking System? ## How does an Applicant Tracking System work? ## What are the key features and components of an application tracking system? ## What are Applicant Tracking Software integrations? ## Is an ATS only used for large companies? --- ## Bet on people **URL:** https://www.factorialhr.co.uk/what-is-factorial ### Description Factorial's HR Software helps CEOs and HR professionals streamline employee time tracking, time-off management, performance and more. Find out more! #### Main content ## Bet on people We help companies automate their HR processes, empower their employees with always up-to-date information, and make smart business decisions. ## Our History Our History - Bernat, Pau, and Jordi, entrepreneurs by profession and vocation, had trouble finding a solution that would help them improve HR processes, minimise paperwork, and scale with the business. All the tools available on the market were complicated and did not suit their needs, so they decided to build one themselves. Around 60,000 companies used Factorial in its first two years of existing. Bernat, Pau, and Jordi measured their success as if it were an online game: by testing engagement. Realising that their software could change the behavior of organisations and their employees, they decided to turn it into a business, growing and investing capital to solve more and bigger problems. ## Factorial for: Factorial for: - ## Your employees - Simplified and more efficient HR processes - Improved company culture - Empower employees to manage time tracking, time off requests, internal communications and more ## The management team - Get information about employee performance to make better decisions and grow your business - Save money by automating and digitising HR manual processes ## Human Resources - Save time and money for your HR department - Eliminate human error - Focus on what matters most: the employees, not the administrative processes or paperwork ## Our Solutions Don't waste time with tedious HR administrative tasks. Dedicate yourself to what really matters. ## Employee time tracking Track your employees hours and improve productivity ## Shift management Create and manage shifts for employees ## Document management with digital signature Centralise all employee documents ## Time off and absence management Easily process employee time-off requests ## Performance evaluations Gain insight into employee performance in order to chart a path for the future ## Expense management Track and process your business and employee expenses ## Attract talent Find and recruit talented employees for your business ## Internal communications Create a culture of transparency and trust ## And more! Discover all Factorial's capabilities. ## Performance evaluations (duplicate) Gain insight into employee performance in order to chart a path for the future ## Where did our name come from? Factorial numbers represent values ​​that we at Factorial identify with. In mathematics, the factorial property is a mathematical function that reflects growth in its pure state. It is the superlative of an exponential function. As a business, Factorial supports the growth of companies, employees, and robust corporate cultures. --- ## Permission Management Software **URL:** https://www.factorialhr.co.uk/permissions-system ### Description Assign user roles and permissions for complete control and security using our permission management system. Try it for free! #### Main content ## Permission Management Software Assign user roles and permissions for complete control and security using our permission management system. ## Customise system roles Gain granular control over employee access and adjust role permission for each workflow or document. ## Create groups easily Our intuitive permission system makes set-up simple. ## Empower managers Give team managers the power to approve timesheets and absence requests to improve overall time management. ## Get to know all the features available Improve the management of your business with all the features that Factorial offers you. ## HR reports Learn more ## Employee portal Learn more ## Internal comms and events Learn more ## HR AI tools Learn more ## Organisational chart Learn more ## Document management Learn more --- ## HR Reporting Software **URL:** https://www.factorialhr.co.uk/hr-reports ### Description Use HR analytics tools to make informed decisions based on real data about your workforce and drive impactful change. Try it free! #### Main content ## HR Reporting Software Gain insights into employee performance and productivity with HR analytics tools that empower managers to make data-driven decisions and fuel your company’s growth. ## Don't just take our word for it Don't just take our word for it Hear from one of our 8,000 happy customers about how Factorial has powered their reporting and more. ## Customise each HR report Generate reports in a format that suits you using data about your employees. ## Spot time and attendance trends Create HR reports for management using time data, enabling them to make strategic changes to optimise productivity. ## Boost performance using insights Centralise 360° review responses and competency tracking to elevate your performance management strategy. ## Compete for top talent Attract the best candidates with a compensation strategy based on national salary data. ## All-in-one HR software All-in-one HR software HR reporting tools are just the tip of the iceberg. Manage your team's time, holidays, payroll, performance and more, all from one place, with Factorial. ## Get to know all the features available Improve the management of your business with all the features that Factorial offers you. ## Document management Learn more ## Employee portal Learn more ## Internal comms and events Learn more ## HR AI tools Learn more ## Organisational chart Learn more ## Permissions system Learn more --- ## Org Chart Creator **URL:** https://www.factorialhr.co.uk/organisational-chart-online ### Description Create an organisational chart with up-to-date employee data to easily visualise your team structure using org chart software. Try it free! #### Main content ## Org Chart Creator Create a flexible organisational chart with up-to-date employee data to easily visualise your team structure. Increase visibility across your team for better communication and collaboration. ## The easiest organisational chart maker The easiest organisational chart maker Quickly, easily and safely upload all your team’s data and get a personalised organisational chart. ## Organisational chart creator Using Factorial's HR software you can create online organisational charts automatically in just few seconds. You only need the name and position of the employees and the org chart creator will do an horizontal organisational chart for your company. ## An online org chart always updated When updating all the data in Factorial, the org chart creator will constantly update the organisational chart of your company. If one or more employees leave the company or if someone joins the team, it will be updated automatically. ## Create your own chart with flexibility Create your own chart with flexibility Generate an org chart that updates automatically based on real-time employee data. ## Enhance team collaboration and transparency Enhance team collaboration and transparency Our user-friendly organisational chart maker ensures your whole team is clear on individual responsibilities. ## 100% safe and reliable 100% safe and reliable Factorial is a HR software used by thousands of companies where the privacy of our users is our main priority. That's why we offer a safe, robust and reliable organisational chart maker ready to use. We understand the importance of your data and we will never share it with any third parties. ## All-in-one HR software All-in-one HR software Our organisation chart maker is just the tip of the iceberg. Manage your team's time, holidays, payroll, performance and more, all from one place, with Factorial. ## Get to know all the features available Improve the management of your business with all the features that Factorial offers you. ## HR Reports Obtain a deeper understanding of employee performance and productivity using HR analytics tools. Learn more about HR reports ## Employee portal Provide your employees with access to essential documents and enable them to take control of their time, tasks, and performance. Learn more about employee portal ## Internal comms and events Bring your teams together, ensure they stay informed, and foster a sense of unity and community. Learn more about comms and events ## HR AI tools Integrate HR AI tools to revolutionise the way you do business. Learn more bout HR AI tools ## Permissions system Utilise our permissions system to allocate user roles, ensuring complete control and security. Learn more about permissions system ## Document management Digitise your documents, securely store them, and centrally manage approvals all in one place. Learn more about document management --- ## Payroll software that simplifies and centralises processes **URL:** https://www.factorialhr.co.uk/compensation-remuneration ### Description Easily send payroll to employees in seconds with payslip software that centralises, controls and automates payroll processes. Try it for 14 days free! #### Main content ## Payroll software that simplifies and centralises processes Payroll software that simplifies and centralises processes Bring your payroll processes together for total control, pay employees accurately in a few clicks, and automatically reflect real-time compensatory changes in payslips for an error-free payday. ## Why an Automated Payroll Management Software Why an Automated Payroll Management Software Centralise your payroll using intuitive software that will become your single source of truth. ## Centralise and automate payroll Automate communications, set fixed supplements or try auto-calculation. ## Pay accurately Avoid careless mistakes to save time and money, and to ensure employee satisfaction on payday. ## Gain insights Get detailed information on company costs, salaries evolution and employer-paid benefits. We save an enormous amount of time, especially in the processing of payrolls. These have been digitised thanks to Factorial. In addition, the employees always have a file at their fingertips. ## Try it free for 14 days Try it free for 14 days Streamline payroll management and employee payslips distribution, and facilitate electronic signature with Factorial. ## Integrate with leading payroll providers Integrate our HR and Payroll Software seamlessly with existing providers thanks to our open API. Sync easily with the apps you already use, including Payflow, Zuchetti, Primavera, Sage, and more. ## Centralise payroll and expense management Approve expenses instantly and automatically pay reimbursements through payroll. ## Reflect compensations in payslips accurately Automatically create payslips that incorporate real-time changes - without time-consuming, manual input. ## The power of HR and Payroll Software The power of HR and Payroll Software Factorial's payroll software is already optimising the processes of companies worldwide. 80% cost savings from reducing errors in invoices and paychecks + 60% of employees work more happily thanks to automated expenses 1.65k active customers already using our payroll manager software ## Centralise and distribute payslips painlessly Create payslips, personalise them automatically and share them with employees in a few clicks - all within our payslip software. ## Gain payroll insights to improve decision making Empower HR teams and company leaders with deeper analytics and comprehensive reports into your company's pay. ## Communicate seamlessly with your Bookkeper Integrate our HR and payroll software with your existing workflows and involve your bookkeeper every step of the way. ## The Ultimate Payroll Management Software The Ultimate Payroll Management Software Save time sending employee payslips using Factorial's smart payslip manager and employee portal. ## Saves time Send payslips to employees automatically within seconds. Easy, smart and safe. ## Reduces complexity Upload a single PDF file with all payslips and Factorial will divide it into individual payslip files. ## Streamlines payday Each employee receives a private message with their payslip, which is stored in their documents section - available anytime, anywhere. ## All-in-one HR software All-in-one HR software Our payroll manager system is just the tip of the iceberg. Manage your team's time, holidays, goals, performance and more, all from one place, with Factorial. ## Learn more about Factorial Learn more about Factorial With Factorial you can enhance your HR management by managing the digital signature of documents and the payroll management of your employees. Find out how! ## Payroll Management Software FAQs Find the answers to commonly asked questions below. ## What is payroll management software, and why do businesses need it? ## How does a payroll manager system help in tax compliance? ## Can payslip software accommodate different pay structures and schedules? ## How does payslip software handle deductions and benefits? ## Is a digital payroll solution secure, and how does it protect sensitive employee information? ## Can payroll software integrate with other business systems? --- ## Terms of Use **URL:** https://www.factorialhr.co.uk/tos-employsee ### Description Read the terms and conditions for employees using the Factorial HR software. #### Main content ## Terms of Use We take privacy very seriously. Factorial is governed by European privacy regulations, read the details below. ## Terms & Conditions Terms & Conditions Welcome to the Factorial Platform. Please read these specific conditions carefully. The use of the service described herein implies, on your part, the prior, express and unconditional acceptance of all the terms provided herein. Users must use the service only in accordance with these Terms and Conditions, unless Factorial or its authorized representatives have entered into a specific agreement with the User that expressly establishes modifications to these terms and conditions. By connecting, accessing or using the platform, you acknowledge that you have read and accept the terms and conditions. By using the service, you represent that you understand its functionalities, consider it suitable to meet your needs and agree to be subject to these terms and comply with all applicable laws and regulations regarding your use of the platform and services. Furthermore, you acknowledge that these terms constitute a binding and enforceable legal contract between you and Factorial. If you do not agree with these specific conditions, you must refrain from using the service. These specific conditions form an integral part of the legal notice of the website. The specific terms and conditions of the application are detailed in Annex 1 of this document. Such terms constitute supplementary provisions to the general platform terms and shall be interpreted jointly with them. Under no circumstances do the terms in Annex 1 derogate, modify or annul the provisions established in the general platform terms, but rather expand and specify them for the particular use of the application. 1- DEFINITIONS 1.1 The terms defined in these terms shall have the following meanings: "Factorial" means Everyday Software S.L. and its affiliates. This platform is operated by Everyday Software S.L. with CIF ESB66854530 and registered office at Carrer de Llacuna, 56, Ground floor reception, Building C, Sant Martí, 08005, Barcelona - Spain, email [insert email], registered in the Commercial Registry of Barcelona, Volume 45613, Folio 156, Sheet B 493653 and with email address: legal@factorial.co By way of example but not limitation, the following are subsidiary companies of EVERYDAY SOFTWARE, SL: - FACTORIAL LTDA (Brazil), with business address at AV Paulista 1439, Conj. 12, Bela Vista - CEP: 01311-926 São Paulo - Brazil. CNPJ: 44.259.221/0001-54. - FACTORIAL HR SA de CV (Mexico), with business address at Colonia Lomas de Chapultepec III Sección, Delegación Miguel Hidalgo, 11000 Mexico City. RFC: FHR2206232G7. - FACTORIAL GmbH (Germany), with business address at Ganghoferstr. 31, 80339, Munich. HRB: 294374 "Platform" or "Service" means the web and/or mobile application operated by Factorial that provides human resources management and business management services. "Terms" or "T&C" mean these terms and conditions of the platform. "User" means any natural or legal person who accesses the platform and makes use of the service. "We" or "Our" means Factorial and its affiliates. "You" or "Your" means the natural or legal person who makes use of the platform. "User" refers to any natural person who, in their capacity as employee or worker of the Client, accesses and uses the Platform with individual credentials provided by the Client or by the Administrator User, exclusively for purposes authorized by the Client and in accordance with the terms and conditions established in this Agreement. "Administrator User" refers to that natural person expressly designated by the Client, who acts on behalf and representation of the Client, and who has special credentials and permissions within the Platform that enable them to manage the Client's account, configure parameters, assign or revoke access to other Users, supervise the use of the Platform and exercise general administration functions of the Client's account on the Platform. "Client" refers to the legal person or entity that has subscribed to this Agreement with the Provider for the provision of Platform services, and who is responsible for compliance with all contractual obligations, including payment of corresponding fees, as well as for actions performed by Users and Administrator Users acting under their authorization. 2-PURPOSE 2.1 These Terms and Conditions aim to regulate the applicable terms for the use, by business users, of the Factorial Platform accessible on the Website (hereinafter, the "Service"). 2.2 The Service is intended for company personnel, and must be used by Users of legal age, who have the legal capacity to understand and accept these Terms and Conditions, as well as to fulfill the obligations provided herein. 3- SERVICE DESCRIPTION 3.1 The Factorial Platform is an online Human Resources management and administrative/business management platform (hereinafter, "HR Platform" or "Platform") used by "Clients" in their capacity as employers and/or as managers or advisors of employing organizations to optimize their HR and Financial processes by centralizing and digitalizing administrative tasks related to their employees and/or personnel/professionals in their service ("Users"), as well as complying, to the extent possible, with legal obligations in this matter (hereinafter, the "Services"). 3.2 The Service will not entail a cost for Users as the cost is passed on to the Client. 3.3 Access and use of the Service is carried out via internet, requiring prior registration. Users will have a profile linked to the company to which they belong, through which they can make use of the platform's functionalities. Access will take place using credentials chosen by the User themselves and their company. You are exclusively responsible for the use and conservation of the identifiers and passwords necessary for access to the Service. The use of these identifiers and communication, even to third parties, occurs under your sole and exclusive responsibility. 4- USE OF THE SERVICE 4.1 Access and use of the Service takes place under the sole and exclusive responsibility of the User, who must use it diligently, correctly and lawfully, in accordance with current legislation, and the use of the Service to provide services, paid or unpaid, to third parties is expressly prohibited. 4.2 Factorial does not control, intervene, review or endorse the content hosted by the User in the Service, the User being solely responsible for the stored content and information, Factorial not being responsible for the uploaded and published content and information. However, Factorial may be obliged to monitor content and information (e.g., in compliance with a legal obligation or by mandate of the competent authority) and, in any case, Factorial reserves the right to block and delete any information or content accessible through the Service that infringes these Particular Conditions. 4.3 The User accepts and consents that Factorial may access, retain and disclose their account information and content: (a) for the purpose of properly administering their User account; and (b) if required by law or competent authority, or if such access is necessary to: (i) comply with a legal procedure, (ii) enforce the Legal Notice and/or the Particular Conditions; or (iii) respond to claims that some Content infringes the rights of third parties. 4.4 The use of the Service is prohibited in such a way that: It is contrary to applicable current legislation (including criminal legislation) Content that is threatening, obscene, defamatory, pornographic, xenophobic, against human dignity or children's rights and/or that infringes third party rights (among others, intellectual property, industrial, image, advertising or similar nature) is stored; Viruses or any other electronic element that could damage or prevent the operation of the Service, the network, computer equipment of Factorial or third parties and/or access to the Service by other users are incorporated; Data or information that is false or inaccurate and that misleads or may mislead other Users and/or Factorial staff is stored. The use of any of the above points will result in suspension or cancellation of the account. 4.5 To be able to access the Platform you must (i) provide certain information as part of the registration process, such as a contact address and telephone number and (ii) accept these General Conditions and Factorial's privacy policy. For continued use of the Platform, you expressly accept and undertake to provide accurate, truthful, current and complete information that is necessary when registering on the Platform and at any other time when necessary during its use (hereinafter, the "Registration Data"). You undertake to keep your Registration Data updated. 4.6 Factorial does not accept registration to our platform or uses of our service through accounts operated by automated methods. The User is responsible for making the necessary arrangements to have access to the platform. Companies that use our service are responsible for ensuring that users who will use the service through them or with their corporate account are fully aware of these terms and conditions and comply with them. 4.7 The user is responsible for protecting their hardware, software and other materials from viruses, malware and other risks arising from internet use. 4.8 If the User breaches the terms and conditions provided herein, or Factorial has or comes to have reasonable grounds to suspect that a User has breached them, Factorial reserves the right to suspend or cancel the User's account and deny them any current or future access and use of the Service. 4.9 Any infringement that constitutes a criminal offense under Organic Law 10/1995 (Spanish Criminal Law) and other relevant legislation in this regard will be reported to the relevant authorities and Factorial will collaborate by revealing your identity. Your right to use the platform will cease immediately under these precepts. 5- LICENSE USE 5.1 By virtue of this Contract, the User, who for their part accepts, is granted a use license, of a non-exclusive nature, non-transferable and non-transmissible, to make use of the Service, in accordance with these Terms and Conditions, with any other rights that have not been expressly granted being expressly reserved. 5.2 The User shall refrain from copying, using, analyzing, reverse engineering, decompiling, disassembling, translating, converting or applying any other procedure or process to the Service in order to find out, obtain or appropriate, whatever the reason or purpose, the source code, including any development thereof, or source listings of the Software or information or process constituting trade secrets contained therein. Likewise, the User must respect the integrity of intellectual and industrial property notices, being prohibited from removing, altering or suppressing any rights warning that appears in the Service or in the associated documentation. Non-compliance with these provisions will constitute a substantial violation of these Terms, and Factorial may directly claim all damages (direct and indirect) caused. 6. INTELLECTUAL PROPERTY 6.1. Factorial is the exclusive owner of all Industrial and Intellectual Property rights over the Services, the Platform and its updates. All rights over intellectual property in the service and associated technology belong to Factorial. Copying, using, imitating or modifying them without express written consent is prohibited. Except as expressly set forth in these Terms, you are not granted any rights over intellectual property in the platform or our licenses, and you acknowledge that you do not acquire ownership of such rights by downloading content from the platform. Any request to use the website or our intellectual property rights in a manner not expressly authorized must be directed to (mail support). 6.2. These Terms do not grant the User any ownership rights or license over trademarks, logos or distinctive signs of Factorial, nor over its Industrial and Intellectual Property rights. 6.3. Factorial possesses all necessary licenses and authorizations to fulfill its obligations under these Terms. 6.4. The User undertakes to respect Factorial's Industrial and Intellectual Property rights, not removing or modifying legal notices on the Platform. 6.5. Users will inform Factorial of any infringement of these rights at legal@factorial.co. 6.6. Suggestions and comments provided by Users will be considered property of Factorial. Factorial may use the Client's name and logo in its promotional materials. 6.7. The use of the Services to copy or comparatively evaluate Factorial's product is strictly prohibited. 6.8. "Industrial and Intellectual Property" includes all rights over patents, trademarks, trade names, copyrights, software, databases and any other similar existing or future rights anywhere in the world. 6.9. Any infringement of the obligations included in this clause will entitle Factorial to immediately suspend access to the account on the Platform without notification and, where appropriate, directly claim all damages (direct and indirect) caused. 7- WEBSITE NOTICE 7.1. Availability. The Service will be available 24 hours a day, 365 days a year, except for scheduled downtime and incidents that may occur. Notwithstanding the foregoing, Factorial reserves the right to interrupt the Service when necessary to undertake technical repairs, maintenance and/or improvement of the Service. To the extent possible, Factorial will give advance notice of interruptions due to foreseeable circumstances, such as maintenance and connectivity outages. 7.2. We do not grant or assume any condition, warranty or term that ensures 100% that: - It is or will be available at all times - It is or will be free from any defect - It meets any particular standard We will not be responsible for any error or omission in content provided by users (for example inaccurate or incorrect personal data) 7.3. To the extent permitted by law, we do not guarantee that our website meets your needs, does not infringe third party rights or is compatible with all software and hardware. 7.4. Platform changes: We reserve the right to modify and make changes to the platform at any time we deem necessary to comply with applicable regulation or Factorial's needs. 8. LIABILITY LIMITATIONS 8.1. To the maximum extent permitted by applicable law, Factorial, its affiliates, directors, employees, agents, suppliers or licensors shall not be liable for any indirect, incidental, special, consequential or punitive damages, including, without limitation, loss of profits, data, use, goodwill or other intangible losses, resulting from: (i) your access or use or inability to access or use the Platform; (ii) any conduct or content of third parties on the Platform; (iii) any content obtained from the Platform; and (iv) unauthorized access, use or alteration of your transmissions or content, whether based on warranty, contract, tort (including negligence) or any other legal theory, whether or not we have been informed of the possibility of such damages, and even if a remedy set forth herein fails of its essential purpose. 8.2 Our Platform may contain links to third-party websites or services that are not owned or controlled by Factorial. Factorial has no control over and assumes no responsibility for the content, privacy policies or practices of third-party websites or services. Furthermore, you acknowledge and agree that Factorial shall not be responsible, directly or indirectly, for any damage or loss caused or allegedly caused by or in connection with the use of or reliance on such content, goods or services available on or through such websites or services. We strongly recommend that you read the terms and conditions and privacy policies of any third-party websites or services you visit. 8.3 To the extent permitted by applicable legislation, in case of breach of these Terms and conditions and/or for direct damages (sufficiently proven) caused to the customer in relation to the services, Factorial's maximum aggregate liability, also as a result of multiple harmful events, shall not exceed a maximum amount equal to the total amount paid by the Client to Factorial in the twelve (12) months prior to the harmful event (or if less than twelve (12) months have elapsed since the entry into force of these terms and conditions, twelve (12) times the last monthly payment made by the client to Factorial for the use of the platform). This amount, in accordance with Article 1152 of the Civil Code, replaces, with the express consent of the User, any other compensation for damages. It shall be the client's responsibility to formalize adequate insurance policies to cover damages suffered that may exceed the mentioned maximum liability limit. 8.4. With the objective of continuously improving the quality and functionality of its Services, Factorial reserves the right to contact Users, periodically or occasionally, through the contact means provided by them (such as email, notifications within the platform, or other equivalent electronic communication channels), in order to request their opinion, surveys, comments, and/or suggestions (hereinafter, "Feedback") about their experience with the platform, products, services offered, or any new functionality. User participation in providing such Feedback will be voluntary, and any information collected will be treated in accordance with Factorial's Privacy Policy. The information collected may be used for commercial and advertising purposes in addition to Platform improvement. The User acknowledges and accepts that this contact may be made as part of Factorial's commitment to excellence and continuous improvement of the Services. 9-FACTORIAL FEATURES The Factorial Platform offers its end Clients a wide range of functionalities, which may involve the processing of personal data of the end Client’s employees (“Users”). In this regard, and as indicated in the Data Protection Clause of these Terms, Factorial always acts as a data processor, while the End Client is the data controller. This means that the End Client must properly inform its Users about how their data is used through its employee privacy policy and ensure that there is a lawful basis for such processing. The User acknowledges that they must be, or will be, directly informed by the End Client of Factorial through the Employee Privacy Policy, with the latter being solely responsible for providing such information. At Factorial, we take User protection very seriously. Therefore, we provide information about the functionalities to promote transparency. If the End Client fails to provide the necessary information, they shall bear full responsibility as the data controller. The functionalities listed below are provided by way of example and are not exhaustive: Geolocation Geolocation involves determining the geographical location of a person, object, or device, and its application in the workplace must comply with applicable data protection regulations. The geolocation feature available on the Factorial platform is used exclusively to determine the employee’s location at the time of clocking in or out. This functionality: - Is only activated through the mobile app downloaded by the user. - Is not applied when time tracking is done through other means. - Can be enabled or disabled at any time by the End Client. The location is determined using Google Maps technology, which acts as an independent data controller. In accordance with data protection regulations, the End Client may use geolocation focused on the start and end times of the working day -avoiding continuous tracking of the employee’s location- based on the employment contract and the employer’s legal authority to monitor employees. For more information on how this functionality can be used and configured by the End Client, you can visit the following link: https://help.factorialhr.com/en_US/about-overtime-request-and-approval Artificial Intelligence Factorial integrates various artificial intelligence tools and agents that may process personal data in order to optimize the efficiency and accuracy of certain processes. In this regard, the platform is progressively incorporating AI-based functionalities, enabling tasks such as summarization, targeted searches, meeting management, analysis, comparisons, and more. 10. CONFIDENTIALITY 10.1. The Parties agree to give confidential character to this Contract, and therefore, all information or documentation that any of the Parties provides to the other in the development and execution of this Contract shall be considered confidential and exclusive to whoever provides it and may not be communicated to third parties without their express consent. 10.2. The Parties exclude from the category of confidential information all information that is disclosed by the affected party, that which becomes public, or that which must be revealed in accordance with laws or by judicial resolution or imperative act of competent authority, and that which is obtained by a third party who is not under any confidentiality obligation. 10.3. This confidentiality obligation shall continue in force for two (2) years after ending the use of the platform for any cause. 11-DATA PROTECTION In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016, on the protection of individuals with regard to the processing of personal data and the free movement of such data (hereinafter, the "GDPR"), as well as with the applicable national data protection regulations, namely the United Kingdom General Data Protection Regulation (“UK GDPR”), the Employee is informed that Factorial acts, within the scope of its activities, as a data processor. According to Article 28 of the UK GDPR, the data processor is the entity that manages personal data on behalf of the data controller, always following their instructions and acting independently in the performance of these tasks. In this regard, at Factorial, we process your personal data on behalf of your company, which is the data controller and decides how it should be used; we act as a data processor, providing technological services that enable your company to manage the employment relationship with you through the platform, where we collect, organize, store, and, if necessary, share with authorized individuals or delete that information. On our platform, various types of personal data are managed, ranging from basic information such as your name or email address to employment data such as your contract, payslip, or resume. Technical data generated by the use of the platform is also collected. All this information may come both from your company and directly from you. If at any time you wish to exercise your rights regarding your personal data, such as accessing, correcting, deleting, or limiting its use, you should contact your company directly, as it is the data controller and the entity that can respond and make decisions on this matter. However, if you prefer to contact us, you can write to us at privacy@factorial.co. In that case, we will forward your request to your company for them to handle it, but we kindly ask that you provide the name of the company you work for in order to process it correctly. Lastly, we would like to inform you that if you are an administrator user of the account, in certain situations, Factorial may process your data as the data controller. In line with the above, one of the actions we carry out as the data controller at Factorial involves contacting the company’s key users during the Product Discovery and solution validation phases. The purpose of this contact is to conduct satisfaction surveys and other related activities, such as sending emails and potentially conducting interviews. Typically, this communication is coordinated with the Factorial Account Manager assigned to the end client. Usually, the surveys are directed to the administrator user; however, depending on the type of feedback sought, the end client may forward the survey to the key user, always with the latter’s permission. In order to assess the client’s level of satisfaction, we use satisfaction surveys on the one hand, and on the other, we may send emails based on legitimate interest. In such emails, we can propose an interview which, if the user consents, will be conducted. Interviews conducted based on this consent allow us to understand the legal and operational particularities related to the issue we aim to solve. Once the interview is completed and a potential solution is defined, we carry out a validation phase with the same end clients who participated in the initial phase. At this stage, a prototype may be shared to perform user testing and usability tests, allowing us to iterate and improve the solution. For more information, you can visit our Privacy Policy. 12. MODIFICATIONS OF TERMS 12.1 Factorial reserves the right, at its sole discretion, to modify or replace these Terms at any time. By continuing to access or use our Platform after those revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, stop using the Platform. 13. TERMINATION 13.1 We may terminate or suspend your access to the Platform immediately, without prior notice or liability, for any reason whatsoever, including, without limitation, if you breach the Terms. Upon termination, your right to use the Platform will cease immediately. If you wish to terminate your account, you may simply discontinue using the Platform or contact us through support channels. All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, intellectual property provisions, warranty disclaimers, indemnity and limitations of liability. 14. JURISDICTION AND APPLICABLE LAW 14.1 These Terms and Conditions shall be governed and interpreted in accordance with the norms of common law of Spanish legislation. 14.2 For any questions that may arise from the interpretation, compliance and execution of these Terms and Conditions, the User and Factorial submit to the jurisdiction and competence of the Courts and Tribunals of the city of Barcelona, with express waiver of any other jurisdiction that might correspond to them by law, unless applicable non-dispositive legislation provides otherwise. Notwithstanding the foregoing, prior to filing judicial actions before the Courts and Tribunals, both parties will make their best efforts for a maximum period of 15 business days to reach an amicable solution to the controversy. If after the aforementioned period has elapsed, the dispute persists, Factorial and/or the User will be free to assert their rights before the Courts and Tribunals under the terms agreed in this clause. 15- CONTACT 15.1 The User can contact Factorial through the customer portal via this link: https://portal.support.factorialhr.com/servicedesk/customer/portal/5 (or its replacement) 15.2 Communications through certified email (in accordance with eIDAS - Regulation (EU) No 910/2014 of the European Parliament) will have full formal and legal validity for all purposes. The Client acknowledges that the email address provided to Factorial is correct and valid for receiving formal/legal communications. 15.3 For other communications, contact legal@factorial.co 16. ACCESS TO OUR TERMS AND CONDITIONS IN OTHER LANGUAGES 16.1 Factorial focuses its efforts on providing the best possible service to Users. This being so, Factorial makes available to you these Terms and Conditions in different languages. Factorial does not guarantee that these Terms and Conditions are available in all languages or in a specific language that the User may require. 16.2 To access our Terms and Conditions in other languages, the User must change the language settings of their browser. If our Terms of Use are not available in the language you select, the User must contact Factorial at customer.support@factorial.co, or through the Customer Service Portal available in the application. ANNEX I Technical Compatibility and Use of the Mobile Application 1.1 The use of the mobile application (hereinafter, the "App") requires that the User's device meets the following minimum technical requirements: Compatible Operating Systems: The App is designed to work on devices with the following operating systems (and higher): iOS 13.0 and Android 6.0 (Marshmallow) Proper functioning on earlier versions or other operating systems is not guaranteed. Updates: To ensure proper functioning and security of the App, periodic updates may be necessary. These updates may be automatic or require manual download and installation by the User. The Provider reserves the right to implement forced updates if it considers them critical for the security or operability of the service. Lack of updating may limit or prevent access to certain functionalities or the complete service. 1.2. The availability of the App depends on its presence in official application stores, such as Apple's App Store and Google's Google Play Store. The Provider will not be responsible for the suspension, removal or any other unavailability of the App in said stores, nor for the consequences that derive from this for the User. The User acknowledges and accepts that the use of the App through these platforms implies acceptance of the terms and conditions of use of the App Store or Google Play, as appropriate. 1.3. The App may require access to certain functionalities or data of the User's device for its proper functioning, such as: - Camera - Storage - Location The granting of these permissions is voluntary on the part of the User, but denial of some of them may limit or prevent access to the complete functionality of the App. The management of these permissions is carried out through the configuration of the User's own device. 1.4. The User acknowledges that the mobile App may have limited or different functionalities compared to the web version of the service. Functionality differences, if any, will be detailed in the App description in official stores or in support documentation. 1.5. When no internet connection is detected (offline), the application will enter a pause state. During this state, a screen indicating the lack of connection will be displayed. This measure is implemented to ensure data integrity and security, as well as to prevent possible synchronization conflicts. The Provider is not responsible for data loss or lack of synchronization if the connection is not properly restored or if the device suffers any failure. 1.6. The App may use push notifications to inform the User about relevant matters and events; the specific nature and availability of these notifications will depend on the service packages contracted by the client company (the User's employer) and the functionalities that the latter has enabled for its employees. All these notifications are configurable by the User, who can manage their preferences from the 'Notifications' section (or equivalent section) both in the mobile App and in the web interface of the service. Deactivating certain push notifications may affect the user experience or reception of relevant information about the service. 1.7. Factorial reserves the right, at its sole discretion and at any time, to modify, update, suspend or interrupt, temporarily or permanently, the Application or any part thereof, with or without prior notice to the User. These modifications may include, among others, the addition, removal or alteration of functionalities, error correction, performance improvement or adaptation to technical or legal changes. The User acknowledges and accepts that Factorial will not be responsible to the User or to third parties for any modification, suspension or interruption of the Application. Continued use of the Application after implementation of any modification will constitute acceptance of said modifications by the User. DISCLAIMER The original and binding version of these Terms and Conditions is written in Spanish. Any translation into other languages is provided solely to facilitate understanding and has no contractual value. In case of discrepancy between the Spanish version and any translation, the Spanish version shall always prevail. --- ## Legal **URL:** https://www.factorialhr.co.uk/legal ### Description Factorial's Terms and Conditions #### Main content ## Legal Here you will find our Legal notice and legal information. ## Legal Terms Legal Terms ## 1- Website ownership EVERYDAY SOFTWARE, S.L. (onwards, Factorial) is the owner of the factorialhr.com website (onwards, the Website). Its domicile is located in Carrer de Llacuna, 56, Ground floor reception, Building C, Sant Martí, 08005, Barcelona - Spain and its CIF is B-66854530. It’s subscribed in the Registro Mercantil de Barcelona, at Tomo 45613, Folio 156, Hoja 493653, Inscripción 1ª. The domain(s)’s name(s) you used to access to the Website is/are Factorial’s ownership/s. This/these domain(s)’s name(s) can’t be used linked to other contents, products and/or services which aren’t Factorial’s ownership, neither in ways they can cause confusion for users or Factorial’s discredit. ## 2- Object This Legal Notice collect the general conditions regulating the access, navegation and Website use, as much as for the contents and what they incorporate, without the perjudice that Factorial can establish particular conditions regulating use, performance and/or hiring of products or services that, in their case, can be offered through the Website. In case of being offered, through the Website, the use, performance and/or hiring of products or services, the fact of being used and/or requested from the User would involve, in that way, the agreement without reservations of the particular conditions that, in its case, would have been established for that purpose, and that would form integral part of this Legal Notice. Factorial reserve the faculty of offering determined products or services exclusively to registered Users through the Website and that they explicitly accept the particular conditions applied. Factorial reserve the faculty of terminate, modify, suspend or interrupt, in temporary or indefinite form, in every moment and without the need of advanced notice, the access to the Website’s products, services and/or contents, as much as the Website, performances, products, services and contents configuration, without the User possibility of demanding any reclamation or compensation; in particular, for issues about operations concerning maintenance, reparation, actualization, improvement and/or technical, operative, business and/or legal changes’ adequacy. After that termination, will follow current prohibitions, restrictions, and limitations contained in the present Legal Notice and/or in any particular condition applied. ## 3- Website access and use The Users’ Website access is free. Nevertheless, the use, performance and/or hiring of products and services that, in their case, could be offered by Factorial can be subject of a formal requirements’ previous acceptation, as much as the fulfillment of the correspondent form, payment of expenses or taxes and/or particular conditions’ previous acceptation that have to be applied. In the event that the company subscribes to a paid plan, it will the company, and not the employee (aka the user), who will be charged. The simple Website access doesn’t involve, by its own, the establishment of any kind of business relation between Factorial and the User, except when the appropriate means are established and the User has previously complied with the requirements that, in its case, are established. The inclusion in the Website of information about products or services offered by Factorial is for informational and advertising purpose only, unless another purpose is specifically established. If the User, for the use, performance and/or hiring of any product or service provided by the Website, should proceed to register, he/she will be responsible to provide truthful and legitimate information, granting the authenticity of all the data introduced during the fulfillment of the pre- established forms in order to access to the products or services concerned. If the User, as consequence of the registration, should have a password, he/she undertakes to a diligent use of it and to keep it secret. In consequence, the Users are responsible of the adequate custody and confidentiality of any used identifier and/or password, being compromised to not give them to others, either temporarily or permanently, neither to allow its access to outsiders. It will be User’s exclusive responsibility the use and/or hiring of products and services for any illicit that involves a password caused by a non-diligent use or its lost by the User. Under the above, it’s User’s obligation to immediately notify to Factorial, every fact that permits the wrong use of any indicator and/or password, as much as the theft, loss or not authorized access, with the purpose to proceed to its immediate cancelation. Without damage of any other disposition contained here, as long as those facts aren’t communicated, Factorial will be exempted of any responsibility that could be caused by the wrong use of identifiers or passwords by unauthorized third parties. ## 4- Responsibility limitation The Website and any other content, product and/or service offered in it are provided “as-is”. The access, use and navigation of the Website and, in its case, the use or hiring of services or products provided by it, happen under the unique and exclusive User’s responsibility, so that he/she undertakes to observe diligently and faithfully any additional instruction, given by Factorial or Factorial’s authorized staff, regarding the use of the Website and its contents. In this sense, Factorial is not responsible and, in the maximum extent permitted by applicable legislation, it excludes any guarantee, expressed or implicit, related to merchantability, suitability for a specific purpose, accomplishment, accuracy, reliability, integrity or news of contents, services, products, links or other elements included in the Website, or the results reached from accessing and using the Website and/or its content. In particular, Factorial don’t guarantee or be responsible for: - The lack of continuous and uninterrupted availability of the Website and/or the accessibility to the Website or the technical continuity of it; - The existence of interruptions or errors in the Website’s access, as much as technical problems or failures produced during the Internet connection; - The absence of errors in those contents or products; - The absence of virus and other harmful components in the Website or in the server supplying it; - The Website’s invulnerability and/or impregnability of security measures that are adopted in it; - Incidents in the Internet network or any other incident due to forcemajeure and/or beyond its scope and/or control; - Damages or losses caused, to him/herself or to a third party, by any person who infringes the conditions, norms, and instructions that Factorial establishes in the Website or through the violation of the security systems of it; - The loss of profit, incomes, data, business interruption and indirect, special, derivatives, exemplary or punitive damages. ## 5- Intellectual and industrial property rights Factorial is titular or has obtained the correspondent license on the exploitation rights in the field of intellectual, industrial and image property over the available contents through it, among others in a merely enunciative and no-exhaustive form, texts, designs, graphics, draws, codes, software, pictures, videos, sounds, databases, indicators, images, brands, logotypes, expressions, information and, in general, any other creation protected by national laws and international agreements over the intellectual and industrial propriety (hereinafter, together, the Contents). All the intellectual and industrial propriety rights are reserved over the Contents and, in particular, is forbidden modify, copy, reproduce, communicate publically, transform or provide in any way the total or only partly the Contents included in the Website, for public or commercial purposes, without a previous, expressed and written authorization by Factorial or, in its case, by the titular of the correspondent rights. User’s access and navigation on the Website in no case will be will be understood as a resignation, transmission, license or cession nor total or partial of the already indicated rights by Factorial. Consequently, it’s not allowed to suppress, elude or manipulate the copyright notice (f.e, "copyright" o “©”) and any other identification data about Factorial or its incorporated titular rights among Contents, as much as technical protection devices, fingerprints or any information and/or identification mechanisms that could be contained in them. References to names and commercial or registered brands, logotypes or other distinctive signs, whether they are owned by Factorial or by third parties, they imply the prohibition on their use without Factorial or owner’s agreement. In any moment, except with explicit expression, the Website and/or its Contents access or use confers on the user any rights over trademarks, logotypes and/or distinctive signs included in it protected by Law. ## 6- Links Factorial can offer links, direct or indirect, to Internet resources or web pages situated outside its Website. The presence of these links on the Website are for informational purposes, not constituting in any case an invitation to contract products and / or services that are offered or can be offered on the destination web pages or imply the existence of a link or commercial relationship or dependency with the entity that owns the linked website. In these cases, Factorial will not be responsible for establishing the general and particular conditions for the use, provision or contracting of these services by third parties and, therefore, can’t be considered responsible for them. Factorial doesn’t have nor the faculty or human or technical means to know, control or approve all the information, contents, products or services provided by other web pages with links established from the Website. Consequently, Factorial can’t assume any responsibility for any aspect related to the web pages with links established from the Website, specifically, as example and not limited, over its performance, access, data, information, files, quality and reliability of its products and services, its own links and / or any of its contents, in general. However, in case that Factorial becomes aware that the activity or information to those links is illegal, constitutes a crime or may damage property or rights of a third party, it will act with the necessary diligence to delete or disable the corresponding link as soon as possible. Furthermore, if Users had actual knowledge of the illegality of activities developed through these third-party web pages, they must immediately notify Factorial so that the access link to it can be disabled. If any User, entity or website wishes to establish any type of link to the Website, it must comply with the following terms: - He/she must obtain the prior, express and written authorization by Factorial. - The link can only be directed to the main page of the Website, unless expressly authorized otherwise. - The link must be absolute and complete, it means that it must take the User, through a click, to the main page and must completely cover the entire extension of the screen of the main page of the Website. In any case, unless Factorial authorises it, the link’s website can reproduce in any way the Website, include it as part of its website or within one of its "frames" or create a " browser "on any of the Website’s pages. - In the link’s website, it will not be possible to declare in any way that Factorial has authorized such link, unless it is the case. If the entity that performs correctly the link from its website to the Website wishes to include in its web page the brand, denomination, trade name, label, logo, or any other sign identifying Factorial and / or the Website, it must previously have the prior, express and written authorisation of Factorial. - In any case, Factorial prohibits the establishment of a link to the Website from those web pages that contain materials, information or illegal, illegal, degrading, obscene, and in general, that contravene morality, public order, current legislation, social norms generally accepted or harmful to legitimate rights of third parties. ## 7- Privacy policy When it’s necessary for the User to register or provide personal data, the User will be advised about the need to provide his/her personal data. In any case, the collection and processing of personal data will be carried out under the principles and obligations of the applicable regulations on data protection. ## 8- Duration and modification Factorial reserves the right to modify the present Legal Notice and / or the particular conditions that, where appropriate, have been established for the use and / or contracting of the products or services provided through the Website, when it deems appropriate, with reason for maintenance operations, repair, updating, improvement and / or adaptation to technical, operational, business and / or legal changes, being valid and taking effect from the publication on the Website. The temporary validity of those norms coincides, therefore, with the time of their exposure, until they are totally or partially modified, at that time the modified norms will become valid. ## 9- Communications The User may contact Factorial at the above address or through the Customer Support Portal available in the application and contacts channels over phone. For any legal related matters, the User may contact Factorial’s legal team via legal@factorial.co ## 10- Generalities The different clauses’ headings are only informative, and will not affect, qualify or modify the interpretation of the Legal Notice. In case of discrepancy between this Legal Notice’s terms and particular conditions that, where applicable, may be established regarding the products or services offered on the Website, the provisions of the particular conditions shall prevail. In the event that any provision or terms of this Legal Notice are considered null and void or inapplicable, entirely or in part, by any Court, Tribunal or competent administrative body, this nullity or non-application will not affect the other Legal Notice’s provisions or the particular conditions that, where appropriate, may have been established. The non-exercise or execution by Factorial of any right or term contained in this Legal Notice shall not constitute a resignation unless written acknowledgment and agreement by the party. ## 11- Applicable legislation and competent courts This Legal Notice and any relationship arising from its acceptance or related to it will be governed exclusively by the applicable Spanish law. To the maximum extent permitted by applicable law, courts located in the city of Barcelona (Spain) will have exclusive jurisdiction to resolve any dispute arising from or related to this Legal Notice and / or any relationship arising from its acceptance. Each of the parties irrevocably accepts the exclusive jurisdiction of those courts. © 2019 EVERYDAY SOFTWARE, S.L. All the rights are reserved. --- ## Privacy Policy **URL:** https://www.factorialhr.co.uk/privacy-policy ### Description Learn all about privacy and cookies in Factorial here and discover how we can guarantee your security. #### Main content ## Privacy Policy All the information regarding our Privacy Policy. Last update: January 2026. Below, we inform you about the processing of personal data that we perform in Factorial. With this privacy policy we aim to comply with Data Protection Act 2018 (hereinafter the “UK GDPR”) and/or Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter the “General Data Protection Regulation” or “GDPR”), as well as any data protection legislation that applies to us due to the jurisdictions in which we operate. Today in Factorial we treat data in different ways and with different types of relationships: leads, customers, web users, users of our HR platform. It is possible that some of these sections apply to you because they are generic and that in others you only have to consult some of their sections. If this is the case, you will only have to go to the subsection that interests you. ## 1. What is the information of the Data Controller and the Data Protection Officer? EVERYDAY SOFTWARE, S.L. a Spanish company with address at Carrer de Llacuna, 56, Ground floor reception, Building C, Sant Martí, 08005 - Barcelona (Spain) and CIF B66854530 (hereinafter, "Factorial HR" or "Factorial") is committed to protect your personal data. This privacy policy (hereinafter, the "Privacy Policy") will inform you about how we take care of your personal data when you interact with our website (hereinafter, the "Website"), a brief description of the processing that we carry out on our Platform (hereinafter, the "Platform") as data processors in the context of the provision of our services. Contact details of the person in charge: e-mail (privacy@factorial.co) DPO contact details: e-mail (factorial@first-privacy.com), postal address (FIRST PRIVACY B.V., Naritaweg 127-137, PC 1043 BS, Amsterdam, Netherlands). ## 2. Factorial HR Platform Services Factorial's core service consists of the provision of a cloud-based business and HR management platform used by organizations in their capacity as employers (hereinafter referred to as "Client" or "Clients") to optimize their processes by centralizing and digitizing administrative tasks related to their employees or collaborators (hereinafter referred to as the "End Users"). In this context, Factorial processes your personal data as a data processor. Due to the nature of our business, Factorial does not have a direct relationship with data users or data subjects, and we cannot guarantee the processing of personal data by our Controllers. Therefore, at Factorial we only process End User's personal data on behalf of our Clients and in accordance with their instructions. Therefore, if you are an employee/collaborator who uses our Platform as a user, we inform you that we act only as data processors of your data. Our Customers decide the purposes for which our Platform is used, as well as the means used for the collection and processing of data according to the extent of the functions of our Platform, and any additional processing on them. Examples: - If you are an End User of the Platform and you want to access certain information, you must go to your employer. Factorial cannot give you access to such information, unless expressly requested by the Client or a body with sufficient authority. - On the other hand, in the case of those employees of the Client or third parties (such as self-employed professionals, candidates in selection processes, former employees, etc.) who want to communicate a situation through the internal information channel that we offer to our Clients and do not opt for anonymity, Factorial will be responsible for the processing of personal data entered through this channel, being the Client who decides the purposes for which this channel is used. The data subjects whose personal data we process in this context refer to the End Users of the Platform. Alternatively, with the use of the Platform we may come to process the data of individuals whose data is provided by the Platform End Users themselves. In general, the categories of personal data that can be entered on the Platform can be of the following types, always at the request of our Customers: - Direct identifying information (e.g., name, e-mail address, phone number). - Indirect identifying information (e.g., job title, gender, date of birth, user ID). - Employment information (resume, employment contract, job offer, performance reviews, etc.) - Financial information (bank account, bank entity, payroll, etc.). - Device identification data and traffic data (e.g., IP addresses, MAC addresses, web logs). - Any personal data provided by End Users of the Platform. - Any personal data contained in a document provided by End Users and/or the Client. If you decide to access our Platform through the website using the Google, Okta or Microsoft Azure login tool, these companies will share with us your full name, your email address, your language preferences and your profile picture for authentication purposes. The data is transmitted for the stated purpose of login and Factorial makes efforts to respect at all times the configuration that the End User has determined for your account with Google. As for the types of processing operations, they may vary from the collection or registration of your data within the Platform, such as its organization or structuring, storage, conservation and, ultimately, once the relationship is terminated, its deletion and final destruction at the request of the Customer. In case you have access to our current list of sub-processors, you can consult our Processing Assignment Agreement for the updated list of sub-processors or directly by sending a message to privacy@factorial.co. For the specific geolocation functionality, we inform the data subject that Factorial works with the Google Maps service. In this regard, our End Users can access the Data Protection Terms and Conditions of this independent data controller at: https://cloud.google.com/maps-platform/terms/maps-controller-terms. In the event that our Clients wish to use any of the integrations that we offer with our Platform to complement different functionalities, they must accept the respective terms and conditions and privacy policy of such providers, and the data will be processed for the purposes determined in such policies. When third-party integrations, service providers, or external applications are used through the Marketplace operated by Factorial, these integration providers act as independent data controllers and/or independent data processors, depending on the type of application and their relationship with you or your employer. Factorial may be required to transmit data to one of these integrations. In such cases, Factorial will carry out the transmission as part of the service provided in its role as data processor under the Client's instructions. Before contracting any integration service with third-party software, we recommend that you review and evaluate the privacy policy of that provider, the terms of use, the security measures, and compliance with applicable data protection laws. We may also process certain data for security reasons and to ensure the integrity, availability, confidentiality, and prevent bias in the artificial intelligence of our Platform. Our IT and Security teams may collect and analyze usage, technical, activity, or metadata, limited to the customer's instructions and aimed at detecting, preventing, and responding to security incidents, such as unauthorized access or anomalous behavior, always in compliance with the security measures established in the data processor agreement and for the exclusive benefit of the Customer. As we have already mentioned, from Factorial we do not process your personal data for our own purposes without a legal basis or authorization from our clients. It is possible that we process usage and analytical information, as well as financial, statistical and aggregate data of the Platform. From all this information, there may be certain data derived from personal data. Whenever we are going to use any of this data for the improvement and further development of our products and/or services we will do so only if it is disassociated or anonymized. Please note that this processing is not the same as the use of analytical cookies, which, as a user of our website or Platform, you can freely authorize or deny at the first time you access or at any time via Settings on the Platform. To do this, we use tracking devices and platforms that may allow us to collect usage data or metadata from the Platform. This usage data allows us to analyze the operation of the Platform when our users interact with our different functionalities and to detect possible errors or incidents in order to try to correct them from a technical point of view. However, the use of these devices for analytical purposes will be subject to the consent of the End Users in a first access and their acceptance may be configured at any time thereafter, in accordance with what we inform through the Cookies Policy of the Platform (available at any time once you access through the "My Settings" section from your user account). For security reasons and to ensure the integrity, availability, and confidentiality of our Platform, our IT and Security teams may collect and analyze certain usage, technical, activity, or metadata data and, if necessary, forward it to our Customers for their own analysis and decision-making. This processing will be limited to the customer's needs and instructions. In this regard, it will be proportionate and aimed at detecting, preventing, and responding to security incidents, such as unauthorized access or any anomalous behavior that could compromise the Platform or the data. In this context, once Factorial has finished providing the processing services, we will, by default, keep the data blocked in an S3 system for twelve (12) months. We recommend that our Clients take advantage of this opportunity to extract all the information from the Platform before the effective cancellation of access to the Platform or, failing that, within 30 days after that date. After these 30 days, and in the absence of an express request for deletion, the data will remain blocked for a period of one year. After this one-year period, we will permanently destroy your personal data from the Platform. ## 3. What personal data do we process? Not all the data detailed in this section apply to any processing. In order to consult the exact type of data that applies to each processing and its origin, please review this and the following section on purposes and bases of legitimacy. In general, in order to provide our various services we collect the following personal data: Data of our leads and/or web users If you are part of our Factorial database, we may have received the following information about you: - Identification data and professional contact data: Such as name and surname, corporate email and telephone, treatment, user name of the corresponding social network, position and organization to which you belong, as well as size and sector of the organization and country. - Cookies, navigation data, traffic data and/or metadata: IP address, behavioral data through our website (provided you have consented). - Data about the preferences and needs of your organization: Consists of information provided directly by you about which Factorial applications may interest you, as well as information deduced by Factorial about the behavior of the lead or user with respect to Factorial's contents and websites and the preferences and needs that the organization of which you are a part may have. You provide us with such data directly through forms such as direct contact forms, demo request forms, forms for attending events, business fairs and/or webinars, registration on our marketplace, and integrations or forms for requesting materials and/or digital content offered by Factorial, among others. Notwithstanding the foregoing, we may also collect your data through third party providers with whom Factorial has a contractual relationship or through social networks and similar platforms, such as Linkedin, to the extent that we have the authority to do so. For all these cases, from Factorial we try to ensure that these suppliers collect the consents correctly or that they have the pertinent evaluations and if they have adequate protection measures. Contact details of our customers Once there is a contract between Factorial and its Clients, as a representative of your organization or point of contact, we may have received the following data for purposes such as the proper management of the contractual relationship or the offering of new services of interest to the customer: - Identification and contact information: Name and surname, corporate email and telephone number, position and organization to which you belong, as well as size and sector of the organization and country. - Behavioral data: From Factorial we will use your behavioral data as a Client in the interactions with us or in the context of the provision of our services. Clients provide us with such data directly or through the respective contractual agreement or as a result of contacts between Factorial and your organization. This data is processed by Factorial as the data controller. Data of minors Factorial offers a B2B service to organizations, aimed and intended to be used by adults. Factorial's services are not aimed at processing personal data of minors without legal capacity to hire or work. Our services are focused on human resources management in the context of an organization. In this sense, we do not authorize persons under legal age or without legal capacity to hire to create an account in our Platform or to request our services. In case we notice that a minor without legal capacity to hire wants to use our Platform we reserve the right to cancel it, to immediately delete such data from our systems and take any legal action we deem appropriate, among other appropriate measures. ## 4. What are the purposes and legitimate bases for which we process the data? In order to give you this information in a clear and as understandable as possible, in this section we want to divide the purposes for which we can treat your data according to the group of interested parties of which you are part, as well as by basis of legitimacy within each group of interested parties: Leads and/or users from our webs: We process your data as a lead or user of our websites for the following purposes: a. The following processing purposes are carried out on the basis of your consent: We want to emphasize that in relation to these purposes you will have the right to withdraw your consent at any time. - To contact you for commercial purposes through different channels (both online and offline, taking into account your preferences), as well as to send you personalized commercial communications, based on the creation of a profile developed on the basis of legitimate interest (we will provide a more detailed explanation later in this same policy) and including preparatory tasks that enable effective commercial communications in accordance with regulations. Among the preparatory tasks we carry out are the following: 1) Verifying the validity and deliverability of communications to our lead database, without sending any emails; 2) Reviewing our database in order to remove any contacts that are problematic in terms of compliance, that are on our exclusion lists, or that we detect are inactive or unsuccessful in receiving communications; 3) Combining or unifying lead contact information for more targeted and personalized marketing; 4) Ensuring that contacts comply with applicable data protection regulations. In addition to email, Factorial will communicate with you for advertising purposes through various online channels, in particular social media or third-party platforms (e.g. social networks such as Instagram, Linkedin, WhatsApp, etc. and through methods as custom and/or lookalike audiences). At Factorial, we strive to use all these channels in the best possible way and in compliance with data protection principles. In this context, your data will always be shared with the respective guarantees of confidentiality and data security. If we have not obtained your contact details directly from you, we will inform you, among other things, of the source from which we have obtained such data. For example, from an online contact form from a third-party provider, from our partners, as well as through webinars, trade shows, conferences, or similar events that you have attended and where your contact details are legitimately collected and shared with Factorial. - To manage your participation in any of our promotional activities, events, courses and/or webinars; and, if necessary, to communicate any updates on such activities and/or manage the delivery of the corresponding prize or information related to the action or event. - Capture, recording, and subsequent use of images and voices of attendees during our activities or events; In the context of the events or activities we carry out, we may record and/or take photographs in which your image and/or voice may appear. The purpose is to promote and publicize these events or activities, as well as the Factorial brand. - Communicate your identification and professional contact details to third-party partners with whom we carry out joint promotional activities, provided that you have given us your specific consent; provided that you have given us your consent. Occasionally, we hold events, courses and/or webinars and other types of activities in which we manage your data in collaboration with other organizations or acting as promoters. In these cases, we will ask for your prior consent to communicate them to these third parties for their own commercial purposes, such as sending information and content related to their products and/or services. These third-party collaborators will have their own privacy policies, and you can obtain more information about the processing of your data that will be under their responsibility. For more information regarding the possible communication of your data to third parties, you can contact us at privacy@factorial.co. - To provide you, at your request, with some of our resources available through our websites. - Analyze your behavior on our websites to understand your preferences regarding our products, content and/or services through cookies and other tracking devices. For more information, please refer to our Cookie Policy. - Record and transcribe meetings held with leads. When you participate in a video call with Factorial, you will be informed if it is being recorded and transcribed using tools that incorporate Artificial Intelligence functionalities. We will also request your consent prior to the start of the recording. Likewise, at any time you can inform our agents of your opposition or refusal to the recording, as well as request that it be interrupted at any time during the course of the call. We record and transcribe our video calls using AI assistants with our agents for the following separate purposes: i) Improving and verifying service quality: We analyze conversations to identify areas for improvement in the service provided, in our business processes, and in the quality of our products and services, with the aim of improving your experience as a potential customer. ii) Internal training: We provide structured feedback and training to employees on communication practices. From these recordings, we can generate training material to review real interactions, offer structured feedback, and improve the communication and customer service skills of leads who communicate with our teams. iii) Documentation of interactions and relationship tracking: We will retain certain key interactions to ensure the proper documentation of agreements, commercial commitments, and conversations with key information for the proper tracking of the relationship with the lead. iv) AI scoring for analytical purposes: Analysis of transcripts and basic metadata (such as meeting duration) to verify the proper development of our commercial methodologies and detect possible opportunities for improvement. This analysis i) is performed on transcribed text and technical data from conversations; ii) under no circumstances analyzes tone, emotions, or biometric data to analyze the feelings or personal characteristics of participants; iii) generates results based on the call, not on individual participants; iv) incorporates human supervision for review and approval before any conclusions or actions are taken. b. The following purposes of processing are carried out on the basis of the performance of a contract to which the data subject is a party or for the implementation at the data subject's request of pre-contractual measures: - Business relationship management and agreement finalization:If the business relationship with the lead or potential customer progresses, we will prepare and send you a financial proposal tailored to your organization's needs. We may also need to process your data in order to readjust these financial proposals, negotiate their contractual terms, and ultimately formalize offers tailored to your organization's needs. Contact you and set a date together for a demonstration of the Platform. If you request a demonstration of the Platform, we may process your data to automatically send you an invitation based on the nearest availability of any of the agents available, or contact you through the means you have provided us to schedule it. If negotiations progress and a commercial agreement is reached, we will send you a financial proposal tailored to the needs of your organization and sign the corresponding contract. - Manage your requests via the website. We will collect, respond to, and manage your requests through our forms, chats, or other web channels. In particular, for those demo forms that allow users to start using a free trial account for any of our products, or that allow us to respond to and manage subsequent requests related to that trial account, such as extending the trial period or changing the account settings. In the case of queries or requests through our web chats, we may use a bot for initial attention and redirection of the request to our agents. - Integrations Marketplace Management. In order for you to access the Integration Marketplace as a web user and connect tools to our platform, we need to process your personal data. This includes allowing you to explore and select integrations and, in some cases, collecting basic contact information, such as the name and email address of your organization's representative. Depending on the integration you choose, this data may be necessary to facilitate installation, initiate contract contacts, or any other steps that help your organization start using the integration with the Factorial Platform. We act solely as managers of the Marketplace, which means that this data processing is limited to providing you with access to information and connection to available integrations. It is important to note that once you decide to use an integration from a third-party provider, they generally act independently of Factorial, either as the data controller or the data processor. This means that the processing of personal data by these third parties is governed by their own privacy policies and terms, and we have no control over how they process your personal information. If you need more details about how an integration provider processes your data, we recommend that you review their privacy policy or contact them directly.c. The following processing purposes are carried out on the basis of our legitimate interest: - Create a business profile about you and your organization. As a relevant contact in your organization, we will create a business profile about you that will be associated with your company. The ultimate purpose is to create a profile about you so that later on we can contact you in a personalized way through different channels and based on the data we have obtained about you, as well as through different sources, such as third-party online forms that you have completed to request information about Factorial, databases from specialized third-party providers with guarantees that the data has been obtained legitimately and with the necessary authorizations for commercial prospecting, as well as public sources, our partners, business directories, or professional profiles accessible on platforms or social networks and the internet. In this regard, we will ensure that the use of this data has a legitimate basis in a B2B context. These third parties collect your personal data as independent controllers in accordance with their own privacy policies. If you wish to have your data removed from their respective databases, you must contact them directly. To the extent possible, we will inform you and try to provide you with the necessary information to exercise your rights directly. If the business relationship progresses, other bases of legitimacy may apply, such as consent or the execution of pre-contractual measures. Factorial's legitimate interest in relation to the processing we carry out is based on being able to offer our products and services in accordance with your organization's possible interest in having a personalized relationship with Factorial and customizing our contacts to make them more attractive according to the profile of the company we are targeting. The benefit this generates for us is to increase the reach of awareness of our products and services, as well as their sale, if they end up being effective. The benefit for you as a data subject is to have useful information for your company about our platform, as well as related products and services that may be of maximum interest to the organization you are part of. If you wish to access this assessment, you can request it through the following account: privacy@factorial.co. More specifically, in relation to the profiling we carry out, the data that may be processed for this purpose includes your position, first and last names, the company you belong to, your interactions with our products or content on our websites (provided you have consented to the use of cookies), as well as the features of our platform that you have indicated as being of interest to you. You have the right to object to this purpose at any time. Under no circumstances will opposition to this processing worsen or condition your business relationship with Factorial. If you only object to this purpose and we continue to have your consent to send you advertising or commercial communications, we will continue to offer you our products or services, but in a more generic way. i) Segmentation and personalization based on a basic commercial profile about you and your organization Provided we have your consent to receive exclusive or personalized advertising communications, these communications may be sent based on the profile generated from the data described and in accordance with the characteristics detailed in this privacy policy. In addition to email, Factorial will communicate with you for advertising purposes through various online channels. In particular, we use social media and third-party platforms. At Factorial, we strive to use all these channels in the best possible way and in compliance with data protection principles. In this context, your data will always be shared with the respective guarantees of confidentiality and data security. In relation to the use of channels offered by social networks or platforms in general, in order to use them, we must provide a series of necessary and sufficient data, such as: name, country, email address, and corporate telephone number. Before sharing your data with these platforms or social networks, your data will be encrypted using tools provided by them. In this way, only the social network or platform will be able to verify that there is a match with one of its users. In other words, once we submit this data, the social network or platform will automatically assign an encryption code to prevent us from identifying users, and only then will it check if there is a matching user in its community. The platforms we are interested in collaborating with are those where we can have a useful impact on our professional leads. Each platform will have its own way of referring to this, but these methods of generating audiences are usually known as custom audiences, matched audiences, or personalized audiences. By default, in the context of these platforms or social networks, we will only apply customized audiences with a single segment set by Factorial, which will be based on the preferred features indicated by the lead themselves or for the purpose of ensuring that you do not receive any more advertising related to Factorial (i.e., to exclude you from receiving our ads and not overload you with commercial information). Factorial does not have access to the data of these social networks or platforms. Your social network user data is not shared with us at any time. We will simply have access to statistical information related to the database we have provided. In this sense, the social network or platform does not allow us to communicate directly with you. If you have a user account on that social network or platform, you will be shown advertising communications within the social network itself. Additionally, at Factorial we can also apply what is commonly referred to as “lookalike audiences.” These activities consist of platforms or social networks displaying advertising information to third-party users with profiles similar to those of Factorial users. In other words, these platforms will determine that you have similar tastes or preferences to our users and will show you promotional content from Factorial because they believe it may be of interest to you. Despite the above, we want to make it clear that your privacy settings on these platforms or social networks will prevail. Even if you have consented to receive advertising communications from Factorial, if you have restricted the privacy permissions of your profile through the respective social network or platform, we will not be able to carry out these activities. If you wish to restrict the privacy settings of your user profile, we advise you to consult the current terms and conditions and privacy policies of these platforms or social networks directly. If you wish to receive non-personalized advertising communications and, therefore, do not want us to process your data to carry out these advertising activities on social networks, you can object by sending your request directly to privacy@factorial.co and we will respond to your request. Factorial's legitimate interest in relation to the profiling of these advertising services through social networks or other platforms consists of our intention to improve our advertising communication strategy with our professional leads and ensure that they receive information that is truly of interest to them based on the type of organization they are part of. The benefit this generates for us is to increase the reach of awareness of our products and services, as well as the contracting of our services—if this ends up being effective. The benefit for you as an interested party is to have information about human resources management platforms, as well as related products and services that may be of interest to the organization you are part of. If you would like to access this assessment, you can request it from us via the following account: privacy@factorial.co. Finally, please note that you may occasionally see Factorial advertising on social media without us having previously shared any of your personal data. In these cases, it is the platform or social media site itself that shows you advertising according to its own criteria. The display of this advertising will depend exclusively on how you have configured your user profile on that platform or social media site. ii) Basic scoring based on a set of pre-established segments At Factorial, we use a series of algorithmic models that allow us to: (1) better personalize our treatment and commercial communications with the lead; and (2) determine the segment or score of the lead. This will allow us to predict certain results and follow a commercial strategy with respect to the lead and incorporate it into certain personalized and predefined treatment sequences. To this end, we will offer you those products or services that we consider to be of greatest interest to you. If you wish to access the weighting of rights, you can request this from us via the following account:  privacy@factorial.co. More specifically, provided you have consented to receive personalized communications, we will create a profile and apply sequences according to the interests shown or according to the characteristics of the organization to which you belong (size, sector, country, etc.). These personalized sequences are determined through a series of calculations based on a predictive model or pattern. In order to improve these predictive models or patterns, we provide the aforementioned data for training and improvement purposes. In this way, we optimize the rules of these sequences or predefined profiles that have been assigned to you. Ultimately, we will be able to continue offering personalized treatment to the lead, allowing us to know which features of our products or services we should highlight to generate greater interest. It is important to note that these models do not have the ability to think or make decisions on their own. They are designed for very specific tasks and cannot be applied to situations outside of those tasks. They are statistical models that help identify patterns in data to predict the probability of something happening, such as whether a customer will make a purchase or abandon our service. These models do not make decisions automatically. What they do is provide predictions that help our team members make more informed decisions. You have the right to oppose this purpose at any time. Under no circumstances the opposition to this processing worsens or conditions your business relationship with Factorial. If you only oppose to this purpose and we continue to have your consent to send you advertising or commercial communications, we will continue to offer you our products or services, but in a more generic way. - Manage contacts and communications received through our authorized contact channels. We will manage any questions, comments, or opinions you share with us through the authorized channels (forms, email accounts, social media, and/or messaging platforms) in order to respond to communications received, maintain a transparent relationship with users, and protect the company's reputation on these communication channels. This processing benefits both parties and allows us to offer smooth, transparent, personalized, and effective customer service, as well as maintain a high level of user satisfaction with Factorial. - Retention of recordings for legal defense and regulatory compliance. We inform you that we may retain certain specific recordings and/or transcripts necessary for Factorial's defense against legal claims, contractual disputes, or administrative or judicial proceedings. We will only retain recordings directly related to a specific legal risk or identified claim. The recordings and/or transcripts will be duly blocked and will not be used for any other subsequent purposes. Access will be strictly limited to authorized personnel. This processing allows for defense against legal or reasonably foreseeable claims or disputes. Having evidence of the existence of a contract between Factorial and the corresponding company will benefit both parties in defending their legal position in administrative or judicial proceedings and providing evidence of commitments or statements made during the recording. - Conducting surveys of leads, web users, potential customers, partners, and/or event attendees about their satisfaction with the commercial interactions, events, or promotional activities in which they have participated These surveys are not mandatory, but they are very valuable to us. In this regard, we review your comments or interactions in order to evaluate the perception and reputation of the Factorial brand, identify opportunities for improvement, and assess the overall experience. At Factorial, we conduct these surveys with the intention of identifying areas for improvement, learning about your level of satisfaction, and obtaining useful information for the continuous improvement of our services and actions. As a respondent, the benefit of answering these surveys is that, based on your opinions or suggestions, we improve our processes and strive to maintain your high level of satisfaction. Clients: We process your data as a professional contact of Factorial's clients for the following purposes: a. The following processing purposes are carried out on the basis of your consent We would like to point out that in relation to these purposes you may withdraw your consent at any time. - To manage your participation in any of our promotional activities, programs, events, courses and/or webinars; and, if necessary, to communicate any updates on such activities. If you have given us your consent, we will use photographs and/or videos in which you appear to disseminate content about Factorial for promotional or advertising purposes. This content may consist of interviews, testimonials, events, or other activities related to Factorial. - For the management and delivery of gifts or promotional benefits aimed at customers The purpose is to promote or foster the commercial relationship, loyalty, and recognition of the collaboration provided by the customer. Delivery can be made in person or online. In order to carry out this activity, we will first contact the organization's point of contact and, with their authorization, the corresponding gift will be sent to the organization's corporate address. - Analyze your behavior on our Platform to understand your preferences regarding our products, content and/or services through cookies and other similar tracking devices. - Recording and transcription of videoconferences with customers: When you participate in a video call with Factorial, you will be informed if it is being recorded and transcribed using tools that incorporate Artificial Intelligence functionalities. We will also request your consent prior to the start of the recording. Likewise, at any time you can inform our agents of your opposition or refusal to the recording, as well as request that it be interrupted at any time during the course of the call. We record and transcribe our video calls using AI assistants with our agents for the following separate purposes: i) Improve and verify service quality: We analyze conversations to identify areas for improvement in customer service, our business processes, and the quality of our products and services, with the aim of improving your customer experience. ii) Internal training: We provide structured feedback and training to employees on communication practices. From these recordings, we can generate training material to review real interactions, offer structured feedback, and improve the communication and customer service skills of our teams. iii) Documentation of interactions and relationship tracking: We will retain certain key interactions to ensure the proper documentation of agreements, commercial commitments, and conversations with key information for the proper tracking of the customer relationship. iv) AI scoring for analytical purposes: Analysis of transcripts and basic metadata (such as meeting duration) to verify the proper development of our commercial methodologies and detect possible opportunities for improvement. This analysis i) is performed on transcribed text and technical data from conversations; ii) under no circumstances analyzes tone, emotions, or biometric data to analyze the feelings or personal characteristics of participants; iii) generates results based on the call, not on individual participants; iv) incorporates human supervision for review and approval before any conclusions or actions are taken. b. The following purposes of processing are carried out on the basis of the performance of a contract to which the data subject is a party or for the implementation at the data subject's request of pre-contractual measures: - Manage and maintain the development of the contractual relationship with the Client. In this context, from Factorial we will carry out several processing activities focused on providing a service throughout the life cycle of service provision and to establish good communication with the administrator users of the Client's account and/or other users who request assistance. These can range from assistance in loading information and initial support to the administrator users who will manage the Platform, such as sending offers on new features and their subsequent activation and contracting, payment or collection management, informative communications related to the contractual relationship, assisting and supporting users in clarifying doubts, providing information or resolving incidents, conducting meetings and even the final support for the management of the Client's offboarding with Factorial. - To manage your participation in any of our promotional activities, programs, events, courses, and/or webinars. If you wish to participate in any of our promotional activities, including our Referral Program, we will process your data to manage your participation in any of our activities. Whenever you wish to participate in any of these activities, you must follow the instructions in our specific terms and conditions, and we will process your data in accordance with them and for the purpose of managing your participation. If you meet the requirements of the activity, we will process your data in order to send you the corresponding prize or incentive. In the context of the Referral Program, for example, we may process your data for the purpose of managing referrals from other organizations to Factorial, verifying compliance with the requirements of said program, and, where applicable, sending you the corresponding incentive or benefit. For more information, you can access the specific terms of the Referral Program or corresponding program on the form for each action. - To manage the collection of outstanding debts from customers in the event of non-compliance with their payment obligations, including sending reminders to the debtor, either directly or through a lawyer, as well as the internal procedures necessary for processing these communications. This management includes sending reminders and formal debt collection notices, internal procedures for managing non-payments and, if necessary, coordinating with collection agencies or legal advisors to recover these amounts. If necessary, Factorial may coordinate with collection agencies or providers and initiate legal action for non-payment in court. These actions will be carried out under the protection of legitimate interest, with the aim of recovering the amounts owed. c. The following processing purposes are carried out on the basis of our legal obligation: - Reception and management of communications through Factorial's internal complaints channel. To better understand the context of this processing of your data, we recommend that you always review the respective privacy policy of our internal channel and thus have more detail of the purposes for which we will process your data, as well as the rest of the information on data protection. - Compliance with legal obligations, including those related to the prevention of money laundering and terrorist financing and the prevention of fraud. These processing activities are mainly focused on compliance with the due diligence measures to which we are subject in accordance with the applicable regulations in force. d. The following processing purposes are carried out on the basis of our legitimate interest: - Promotion and offering of additional modules or features of the Factorial platform. Promotion and offering of additional modules or features of the Factorial platform to customers who already use our services, in order to tailor the solution to their needs, improve their experience, and optimize their use of the platform. This processing allows us to improve the scope of our different products and services and enables our customers to learn about new modules or features that can add value to the service they have already contracted, optimizing their experience with the platform and facilitating more comprehensive and efficient management of their business processes. - Recording and transcription of telephone calls with customers: Recording, transcription, and storage of calls with our agents to verify service quality, internal training, and, if necessary, improve the process experience. Whenever necessary and whenever you participate in a telephone call that is going to be recorded, you will be duly informed of this and of the purposes for which we are recording the call. At Factorial, we make these recordings in accordance with data protection principles and with the intention of identifying areas for improvement, both in the service provided to our customers and in the quality of any of our products and services. Conversations with customers are analyzed to obtain qualitative information that we can use to improve our products and services, optimize our sales strategy, and train customer service teams. As a customer, the benefit is that, based on the opinions or suggestions you give during these meetings, we can correct any possible errors detected in our products and services, as well as in the service provided. At Factorial, we continuously strive to ensure that your level of satisfaction remains high. - To improve the quality of customer service for Platform users by analyzing interactions related to incidents, requests, and comments from those users. Through the use of these platforms, we will review and analyze requests and/or incidents related to the objective of verifying that queries are handled correctly, optimizing interactions with customers, and improving the quality of the service provided. To this end, we will take into account the comments, opinions, and suggestions of customer contacts in relation to Factorial's products and services. - Conducting surveys or research sessions with our customers in order to find out the state of satisfaction with our platform and other services. These surveys or sessions are not mandatory, but they are very valuable to us. From Factorial we carry them out with the intention of detecting areas of improvement, both in the attention given to our customers and on the quality of any of our products and services. As a Client, the benefit of answering them is that based on your opinions or suggestions we improve our products and services and we strive to keep your level of satisfaction high. - Basic scoring on your organization based on a set of pre-established segments and through the application of predictive models that will allow us to calculate and forecast the value of the life cycle of customer organizations to guide the treatment strategy to a more personalized one to our company contacts. In this way, we will be able to identify in time those customers at risk of dissatisfaction with Factorial. The analysis is based on customer interaction data, platform usage, and payment history. This allows us to identify customers at risk of dissatisfaction with Factorial in a timely manner. These predictive models will consist of the following: i) Determine the segment of the scoring system of which your organization is a part in order to incorporate you in certain customized sequences for such segment of treatment of our Customers' contacts and to have a better focus on the commercial contact. This processing will consist in the analysis of the suitability of the appropriate commercial strategy for the Customers. The purpose of this processing is the classification of the Client organization according to a scoring system predefined by Factorial, with different groups according to the data of the organization itself (sector, size, country, etc.) and the data of the behavior of the contacts of that organization. All of the above, based on predictive models or patterns that will indicate when a Customer may be dissatisfied and then adjust our commercial strategy or dealings with that Customer. ii) Analyze the Client's life cycle. iii) Identify opportunities to change to superior plans for our Clients. Notwithstanding the foregoing, these predictive models do not make any decisions on our behalf. We simply use them as another data analysis resource. The decision making will always be made by Factorial and always in search of the common benefit -our own and that of our Clients-. It is important to note that these models do not have the ability to think or make decisions on their own. They are designed for very specific tasks and cannot be applied to situations outside of those tasks. They are statistical models that help identify patterns in data to predict the probability of something happening, such as whether a customer will make a purchase or leave our service. These models do not make decisions automatically. What they do is provide predictions that help our team members make more informed decisions. You have the right to object to this purpose at any time. Under no circumstances the opposition worsens or conditions your relationship with Factorial. If you only object to this purpose, we will continue to provide our services to the Client, but in a more generic way. - In order to improve the predictive models or patterns mentioned above, we incorporate the aforementioned data for the purpose of training and improving them. In other words, we will only process data from Factorial's internal sources and information derived from the contractual relationship between Factorial and the Client. In this way, with this training, we optimize the rules of those pre-established sequences or segments to which your organization has been assigned. - Retention of recordings for legal defense and regulatory compliance. We inform you that we may retain certain specific recordings and/or transcripts necessary for Factorial's defense against legal claims, contractual disputes, or administrative or judicial proceedings. We will only retain recordings directly related to a specific legal risk or identified claim. The recordings and/or transcripts will be duly blocked and will not be used for any other subsequent purposes. Access will be strictly limited to authorized personnel. This processing allows for defense against legal or reasonably foreseeable claims or disputes. Having evidence of the existence of a contract between Factorial and the corresponding company will benefit both parties in defending their legal position in administrative or judicial proceedings and providing evidence of commitments or statements made during the recording. - Analysis of the statistical and usage data of our Platform -which is derived from the Platform usage data of the Platform's End Users-, for the improvement and further development of our functionalities and services. This activity consists of statistical and usage analysis of the Platform at the administrator and account user level, including the study of historical trends in cancellations, renewals, and upgrades, as well as account-level product performance metrics. In particular, administrator user usage data is previously aggregated and analyzed for internal statistical analysis, reporting, and the generation of visualizations based on customer interaction with the platform. This processing will also allow us to analyze your inquiries or other contacts that are related to incidents, bugs or issues that are recurring on our Platform to better understand such errors raised by our Customers and try to provide a solution to them; as well as supporting decision-making on products and businesses, identifying the most profitable modules, and obtaining information on transactional usage. Other purposes: For the purpose of Factorial's selection processes, in case you want to join our team, either because there is a position that fits your profile or because you want to send us your CV, we recommend that you always review the respective Candidate’s privacy policy to know the purposes for which we will process your data, as well as the rest of the information on data protection. This policy will always be available on our open positions page. ## 5. Do we share your personal data? Do we make international data transfers? As a general rule, the data processed by Factorial are not shared with third party providers. However, we can collaborate with other entities and share your data with them, and we will inform you about it in the following cases: - In the context of webinars, events or commercial and/or promotional actions, we will communicate your contact details to our collaborators, partners or promoters so that they may contact you at a later date for commercial purposes, provided that you have given us your consent to do so. - In the same way, provided that as a contact of a Client or as a lead you have previously consented, we will communicate your data to our partners or collaborators so that they can contact you and send you commercial information. - We may share certain data with third party social networks or platforms. - Payment service providers or partners providing banking services duly approved/regulated under the respective license. For the processing of payment transactions and depending on the payment method chosen by the Client, these services may retain and process your data to complete the payment transactions as an essential part of the execution of the contractual relationship with that partner. For the management of bank accounts by third party partners, the use of payment services and including payment by bank transfer or credit card, we may need to share your data as a Client. This communication shall be considered in the context of the exclusive contractual relationship between you as a Client and the third party partner. And therefore, the specific Terms and Conditions of the third party partner shall apply. - It is possible that in order to comply with certain legal obligations we may have to communicate your data to law enforcement agencies, agencies, public administrations, Judges or Courts and / or authorities that are competent. - We may also disclose your data to potential acquirers and other interested parties in the event of a merger, corporate restructuring transaction such as an acquisition, joint venture, divestiture, spin-off or divestiture. In such a case, we will do so taking the respective data protection safeguards into account. In addition, we have an Intragroup Agreement such as BCRs that allow us to share certain personal information between Factorial companies. Also, in some cases we give access to your data to our suppliers and partners, who provide a service to Factorial as data processors and never for their own purposes. For the selection of them, we always try to choose the suppliers that provide us with sufficient adequate guarantees in the processing of your data. Among the different categories of suppliers we use we can find: - Hosting services. - Call center, chat and videoconferencing services. - Marketing and advertising services (e.g., mailing with personalized content, survey management, event management). - Payment services. - Logistics services. - Analytical services. - Email validation and deliverability service that verifies the accuracy and deliverability of email addresses in our databases. - If your organization is part of a specific segment or size, our suppliers or partners may contact you on behalf of Factorial after you complete your demo request. - Platforms for internal collaborative document management. - Platforms for the management of contracts or agreements, including their signature. - Provision of a CRM platform and related ancillary services such as meeting scheduling, as well as synchronization between some of our databases and our CRM. - Cybersecurity services - Services for commercial profiling and/or classification of our leads and customer organizations. - Support from Factorial partners for scheduling and running live demo sessions of the Factorial Platform. - Financial management, accounting, auditing, consulting, debt collection management, tax and legal advisory services. When we process your data, it is hosted in the EU and processed within the territory of the EU As a general rule, we engage service providers also located within the European Economic Area or in countries that have been declared to have an adequate level of data protection. In some instances, the data we collect will be transferred to data processors in third countries The above will be carried out provided that there is a legal basis for the transfer of data and that adequate mechanisms for the transfer of data have been established. Primarily, we will base such transfers on an EU adequacy decision under Article 45 of the GDPR or equivalent data protection regulations. In the absence of an adequacy decision to transfer your data to the third country, we rely on other safeguards under Chapter V of the GDPR or equivalent data protection regulations. W In this case, will transfer your data on the basis of the standard contractual clauses in force. However, we may use other types of measures provided for by the GDPR, provided that they allow us to ensure adequate protection of your data and that you can consult them upon request. ## 6. Do we do any profiling and do we make automated decisions? In Factorial we make profiles on our Clients and on our leads, as well as on some of our web users. All these profiles have a purely commercial purpose and especially focused on our legal entity Clients and within the framework of our commercial relationship with them or with the possible leads or organizations with which we are negotiating or to which we are offering our products and/or services. As we have explained in the respective previous sections on purposes and bases of legitimacy, we base these activities on the legitimate interest of Factorial, in the benefit that our Customers and potential customers receive the information that may be most useful to them and to receive an effective personalized treatment, depending on the segment of which we consider that a Customer or potential customer is part of. Accordingly, from Factorial we have carried out the corresponding weightings of the legitimate interest, in which we have analyzed the benefits or interests we have as data controller, as well as the interests and rights of the interested parties whose data we process in such activities. In case you wish to access or have us explain in more detail the fundamental elements of such weighting, you can contact us directly at: privacy@factorial.co. Under no circumstances will any of this profiling prevent you from exercising your data protection rights. Likewise, this set of profiling operations is never based on automated decisions, since there is human intervention on our part and we are the ones who determine the conditions for customer segmentation or scoring and end up deciding how to act for/with our Customers or potential customers. In this sense, they also do not have any harmful legal effect on the contacts, nor do they affect them in any similar way. We only use them to segment the recipients of our communications, who are ultimately our Customers or potential customers who are legal entities. In case of profiling and decisions are made based solely and exclusively on automated processing and these may cause legal effects or significantly affect you, you will be duly informed of this, of the logic applied to such decisions, as well as of your rights to obtain human intervention, to express your point of view and to challenge such decisions. ## 7. What are the deadlines or retention criteria we have for the processing of your personal data? From Factorial we keep personal data for different periods and depending on the type of information, the period of our contract with our Clients, the legal requirements relating to certain types of data and other factors. Generally, whenever your data are no longer necessary for the purposes for which they were collected, we will stop processing them, will be deleted from our systems and remain blocked in an isolated system. They will then be permanently deleted after the applicable limitation periods have expired. If we need to retain your data to comply with a contractual or legal obligation, or to resolve disputes, we will retain it only to comply with such obligations, as well as to assert our rights of defense. In this regard, we will restrict access to specific individuals or functions. If you have given us your consent, we will retain your data until you revoke your consent. In case there is a contractual relationship between Factorial and the organization you are part of, we will treat your data while the contractual relationship remains in force. In relation to the information communicated through the complaints channel, it will be stored only for the time that is necessary and provided for the purpose of complying with the requirements imposed by the applicable regulations for the protection of informants, if any. After that time, the reports will be deleted with the relevant security measures, without any obligation to block the data. Once the above deadlines have expired, your data will be kept duly blocked for the purpose of making them available to the Public Administrations, Judges and Courts and other competent authorities for the sole purpose of dealing with claims until the end of the statute of limitations of the respective actions. After which, your data will be destroyed. ## 8. What data protection rights do you have and how can you exercise them? In accordance with the applicable data protection regulations, as a data subject you have certain rights when we process your personal data. Therefore, we will provide you with an adequate and timely response when you request the exercise of your rights. By way of example, below are some of the rights you can exercise: - Right to be informed: You have the right to receive clear, transparent and easily understandable information about how we use your personal data and your rights. - Right of access: You have the right to obtain access to your personal data. - Right of rectification: You have the right to have your personal data rectified if it is inaccurate or incomplete. - Right of deletion: this right allows you to request the deletion or removal of your personal data when there is no compelling reason for us to continue to use it. - Right to restrict processing: You have the right to "block" or delete further use of your personal data. When processing is restricted, we may continue to store your personal data, but we may no longer use it. - Right to data portability: You have the right to obtain and reuse your personal data for your own purposes in different services. - Right to object to processing: You have the right to object to certain types of processing. For example, if you want to object to processing based on legitimate interest. - Right to withdraw consent: If you have given us your consent for a specific processing, you have the right to withdraw your consent at any time thereafter. - Right not to be subject to automated decision-making: You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal (or similarly significant) effects for you. Factorial will act as the data controller for requests to exercise rights and will provide the information free of charge. To exercise your rights you can direct your requests to exercise your rights by sending a written communication to the following email address privacy@factorial.co. In case you want to make a query or suggestion regarding the processing of data by Factorial, you can address to the same address. Please note that in some cases we may need to verify your identity and may require supporting documentation. Likewise, in very specific cases we may charge you a reasonable fee to cover our administrative costs of providing the information to you: - unfounded or excessive/repeated requests; or - more copies of the same information. You have the right to lodge a complaint about our processing of your personal data with the competent data protection supervisory authority. Prior to filing a complaint with the supervisory authority, you have the right to contact our DPO. ## 9. What are our security measures? At Factorial we implement state-of-the-art security standards to prevent unauthorized access, maintain data accuracy and ensure the correct use of information. We also implement measures to protect your data and ensure an appropriate level of security commensurate with the risk, prevent unauthorized access, preserve the integrity and accuracy of the data, and ensure its lawful use. We apply these same security standards or rules also when working with business and technology partners. We only select and contract with processors and third-party providers that have adequate security measures in place and provide sufficient safeguards, including technical and organizational measures, to ensure adequate protection of the data we entrust to them, such as data encryption or access control measures, among others. In addition, internally we also ensure that any member of Factorial who will have access to your data has signed a non-disclosure agreement or clause and we have established internal measures and processes such as continuous training and a series of policies that are updated recurrently to ensure data security, as well as confidentiality, availability and resilience of our systems and services. Among other measures, we highlight that in Factorial we have defined a management procedure and an incident response plan in case of detecting any vulnerability in our systems and/or that may affect your personal data. For more information related to our security measures, please refer to our Security Page. ## 10. Changes to this web privacy policy We reserve the right to modify this privacy policy whenever we believe it is necessary to keep it up to date and adapt it to the realities of the development of our products and services, industry standards or new regulations. If such changes are substantial or important, we will do our best to inform you of them. --- ## Factorial in the Press **URL:** https://www.factorialhr.co.uk/factorial-press ### Description Factorial's innovative free HR software has appeared in many human resources blogs and specialised media throughout the UK and IE. #### Main content ## Factorial in the Press Factorial in the Press Because some stories are worth telling. We have plenty. ## Factorial in the Media Factorial in the Media Go through the websites, blogs and newspapers that have talked about us, our software and its functionalities. ## Margaret Buj Navigating the Candidate-Driven Job Market: Strategies for Hiring Success ## Business Leader Factorial acquires expense management startup Fuell ## FinExtra Factorial acquires YC-backed Fuell and expands into expenses management ## Startups Magazine Factorial Acquires YC-Backed Fuell and Expands into Expenses Management ## Startup Rise Barcelona-based Unicorn Startup Factorial acquires Expense Management Startup Fuell ## HR Grapevine Burnout | While HR looks after everyone else, who is looking after them? ## News From Wales Digitising HR with Factorial: The UK’s Leading All-In-One HR Software ## HR Grapevine 'It's inevitable' | Protecting UK jobs from AI influx will be a challenge, expert warns ## HR Grapevine 'Zero empathy' | CEO faces backlash after boasting about replacing staff with AI ## SME Web How HR can embrace AI without losing its human touch ## Business Leader HSBC set for office downsize – are Canary Wharf’s days numbered in a hybrid working world? ## Just Entrepreneurs Factorial cuts recruitment costs by 30% per hire after unveiling new generative AI solution ## HR Director Thinking of quitting? AI knows, and is telling HR ## HR Review Jordi Romero: Is Your Business Ready to Embrace the Four-Day Week? ## Business Leader My Working Day – Bernat Farrero – CEO of Factorial ## HR Tech Series Factorial, A Leading Digital HR Expert, Appoints Rooster ## The Business Desk European Unicorn appoints Bristol agency ## Business Leader HR unicorn Factorial appoints Rooster to manage UK PR ## Factorial News Roundups Factorial News Roundups Pitch updates, weekly and monthly news roundups in which Factorial is featured ## HCM Technology Report Roundup: Zoom Introduces Document Workspace; Factorial Acquires Expense-Tools Provider ## New Digital Age New Business Bulletin: Criteo, AMA, Seismic and many more ## HCM Technology Report Roundup: beqom Introduces Pay Equity Solution; Alight Launches Behavioral Health Services ## Computer Magazine Revolutionizing Fair Pay: beqom Unveils Groundbreaking Pay Equity Solution, Alight Takes a Bold Step with Game-Changing Behavioral Health Services ## HCM Technology Report Roundup: Beamery Launches New Workforce Planning Model ## Recruiting Daily HCM Talent Technology Roundup June 9, 2023 ## TALiNT International BT’s plan to cut 55,000 jobs prior to AI expansion raises concerns among HR experts ## New Digital Age NDA News Roundup: Collective, Rooster, Flox and many more ## PR Week Pitch Update: Trainline, Renault, Manchester Pride and more... ## Media Resources Media Resources Find our media resources here ## Media Kit Download our Media Kit ## Factorial Logos Download our Factorial logos and use the one that best matches your website ## Contact Contact Want to get in touch? Send any questions or requests to communicationsteam@factorial.co ## Revolutionise your team's experience and drive your business forward Revolutionise your team's experience and drive your business forward Request a free demo of Factorial to show you how to transform all your processes. --- ## All-in-one software from HR to finance to support healthcare **URL:** https://www.factorialhr.co.uk/hr-solutions-healthcare ### Description With an HR software tailormade for the Healthcare Industry, you can easily manage your HR processes to focus on what really matters: secure better care.  #### Main content ## All-in-one software from HR to finance to support healthcare All-in-one software from HR to finance to support healthcare Business management software that lets healthcare workers focus on what matters: their people. Centralise and digitise your documentation so you can save time and meet compliance regulations. ## Factorial tools to support healthcare workers Factorial tools to support healthcare workers Pick and choose which tools best suit your company thanks to our customisable bundles. ## Recruit top talent Digitise talent acquisition, filter CVs instantly, and build careers pages and personalised job offers in a few clicks. ## Onboard efficiently Integrate new hires quickly with stored candidate info and create task flows to set onboarding tasks and training. ## Retain and grow talent Measure and track competencies, customise performance reviews and automate appraisals to propel growth. ## Maintain compliance Digitise documentation, monitor document expiries and get notified when accreditations need renewal. ## AI Unleash the full potential of Factorial’s tools with AI. Recruit talent effortlessly, create HR reports instantly, and more. ## E-sign safely and securely Digitise documentation and electronically sign contracts, agreements and more. ## Stay secure and compliant Stay secure and compliant Centralise your employee data in a safe and certified platform, maintain compliance with regulations across the healthcare sector and be prepared for audits. ## What our healthcare clients think What our healthcare clients think More than 900 healthcare companies have trusted Factorial to streamline their HR processes every day. ## Overcoming HR Challenges in Healthcare Overcoming HR Challenges in Healthcare Download this free ebook to discover practical solutions to overcoming the challenges faced by healthcare organisations, such as talent acquisition and retention, employee burnout, and compliance. ## A number is worth a thousand words A number is worth a thousand words Factorial is already having an impact on employees worldwide and empowering countless HR teams to make better business decisions. 300,000 Factorial users worldwide + 8,000 companies use Factorial every day. + 30h saved monthly by users ## We make it easier than ever Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a trial period of 14 days. Pick and choose the tools that suit your business. ## Try us with not string attached Try out Factorial without giving us your card details. Let the software speak for itself. ## Cancel anytime You can easily change your plan or cancel whenever you like - but we’re sure we’ll give you plenty of reasons to stay. ## Privacy and security guaranteed We block dangerous connections and encrypt all your information. Learn more here. ## Healthcare FAQs Any doubts or questions? Find our most frequently asked below. ## Can Factorial help with compliance and credentialing requirements? ## What level of data security and compliance does the HR software provide? ## Does Factorial integrate with other systems used in healthcare organisations? ## What support and training options are available when implementing Factorial? ## How does Factorial improve staff scheduling and management? ## How can Factorial enhance the recruitment and onboarding process? ## How scalable is Factorial? --- ## Create your career page to attract the best talent **URL:** https://www.factorialhr.co.uk/career-page-job-posting ### Description Create your job portal to attract the best talent to improve employer branding. Share the vlaues of your company, team and work offers. Try it for free! #### Main content ## Create your career page to attract the best talent Having a personalised career site is the best way to attract top talent for your company. ## Fill critical positions by empowering your employer branding Effective recruitment marketing allows you to showcase your brand and image to candidates. As a result, you can increase your likelihood of attracting eligible applicants for your posting. ## Customise and brand your career portal Change the appearance of your career site within seconds. No design or development knowledge is required! ## Job posting in one place Share your job openings from a job portal like Linkedin, Indeed or Glassdoor, or centralise all your data with Factorial's applicant tracking system. ## Share your team’s talent with your candidates We are sure you are proud of your team’s talent so, why not share it with your candidates? Let them know how important your employees are for you. ## Make your candidates fall in love with your workspace Share the comforts and benefits of your locations and workspaces so your candidates gain a feel for your environment. --- ## HR Automation Software **URL:** https://www.factorialhr.co.uk/workflow-automations ### Description Turn repetitive tasks into automated workflows and customise them easily using HR automation software. Try it for free! #### Main content ## HR Automation Software Turn each repetitive task into an automated Human Resources workflow and customise them easily using HR automation software. ## Customise each HR workflow Choose your own prompts and adapt each HR workflow process to suit you. ## Automate repetitive tasks Convert each never-ending, manual process into an integrated, effective HR workflow so that your team have more time to spend on what really matters: your people. ## Collaborate effectively Assign tasks and reviewers within each Human Resources workflow and track progress from the same place. ## All-in-one HR software All-in-one HR software Manage your team's time, holidays, payroll, performance and more, all from one place, with Factorial. --- ## A software designed for everyone **URL:** https://www.factorialhr.co.uk/human-resources-solutions ### Description ✓ Software designed for the Human Resources department, businesses, and employees. Sign up and discover the power of Factorial. Try it for free! #### Main content ## A software designed for everyone Discover the different solutions that Factorial offers for you and your team. ## Factorial for Human Resources Speed up and simplify HR processes so you can focus on your team's growth, their formation and the selection process. No more wasting time doing complicated and repetitive tasks. ## Factorial for Business Improve your business management, reduce structural costs, and make better decisions for your business. With Factorial, your Human Resources team will be more productive and will be able to focus on what really matters. ## Factorial for Employees Through a personalised portal for each user, your employees are able to manage their personal information, documents, holidays and other features. --- ## Facorial HR app privacy policy **URL:** https://www.factorialhr.co.uk/privacy-policy-app ### Description Learn all about privacy and cookies in Factorial here and discover how we can guarantee your security. #### Main content ## Facorial HR app privacy policy - FACTORIAL HR APP PRIVACY POLICY ## DATA CONTROLLER EVERYDAY SOFTWARE, S.L. a Spanish company with an address in Carrer de Llacuna, 56, Ground floor reception, Building C, Sant Martí, 08005 - Barcelona (Spain) and VAT number B66854530 (hereinafter, “Factorial HR” or “Factorial”) is committed to protecting your personal data. This privacy policy (hereinafter, “Privacy Policy”) will inform you as to how we look after your personal data when you interact with our website (hereinafter, the “Website”). or our platform (hereinafter, the “Platform”). Contact Details: Telephone (+34 932 205 976), e-mail (uk-gdpr@factorial.co). ## 1. Factorial HR’ Services Factorial is a cloud-based HR management platform used by organizations in their capacity as employers (hereinafter, “Customers”) to optimize their HR processes by centralizing and digitizing administrative tasks relating to their employees (hereinafter, “End-Users”). ## 2. Controller or Processor Factorial HR can be both a Controller and a Processor of personal data for the purposes of the General Data Protection Regulation 2016/679 (hereinafter, “GDPR”). For example, Factorial will be the Controller of personal data when a Customer enters into a contract directly with us, for the processing of said Customer’s data. However, in most instances due to the nature of our business Factorial has no direct relationship with the data subjects and exclusively processes the End User’s personal data on behalf of the Customers and according to their instructions. Thus, if you are an employee using our platform we act solely as a data processor with respect to the processing of your data. Our Customers decide the purposes for which they use our Platform, as well as the means for collecting data from our platform’s magnitude of features. In the case of users who browse our website, Factorial will be processor for the processing of data collected here, such as cookies, or any data that is interesting to enjoy our content. Example: if you are a user of our website and you need to access a particular service, such as subscribing to a newsletter, we will manage your personal data for the intended purpose. ## 3. End-Users’ personal data received from our Customers Before you can access to our Platform, one of our Customers, as your employer, has already created an End-User account for you and provided us certain data about yourself, including: - Basic information: Full name, work e-mail, identity number, etc. - Other information: Social security number, date of birth, gender, nationality, phone number, office to which you are assigned, time-off policy, bank account number, working hours, salary, term of the contract, full address, emergency contacts, etc. ## 4. End-Users’ personal data received from Google If you choose to access our Platform via webside using Google’s sign-in tool, Google Ireland Limited will share with us your full name, your e-mail address, your language preferences, and your profile picture for authentication purposes. ## 5. End Users’ data collected by our Platform For the purposes of providing the services to our Customers’, Factorial’s Platform collects the following information from the End-Users: - Data on device: We automatically collect device information such as your device ID, model and manufacturer, operating system, version information and IP address, etc. - Geo-Location Information (in App): If you choose to activate the clock-in or clock-out reminders (Settings>Notifications>Enable Notifications>Workplace proximity reminders), Factorial HR will request access or permission to and gather location-based information from your mobile device continuously (i.e., also when the Platform is closed and not in use). This will allow our App version of the Platform to detect when you are getting close or leaving the office address you are assigned to in Factorial, which will trigger the corresponding push notification. Your location data is stored on your phone and never sent to Factorial HR. If you wish to change our access or permissions, you may do so using our Platform or in your device’s settings. - Clock-in information: If you use the Platform to time track your working hours, we will collect the clock-in and clock-out time and date, duration of your shift. If your company has geo-location clock in enabled and you have given the Platform permission to access to it, we will also collect your location information. In those cases where the Customer has activated it, the clock-in can take place through our facial recognition function, in this event we will collect facial data (End-User face image, End-User face vector). The image is provided on-site by the Employee and the vector is an auto-generated data. This data qualifies as sensitive data as it meets the definition of article 9.1 GDPR "biometric data intended to uniquely identify a natural person". The data will be used by the face recognition tool until the Client notifies Factorial of (a) the termination of the Employee from the organisation; (b) the termination of the Client as a user of Factorial or (c) the termination of the Employee from the face recognition tool. The use by Factorial of the aforementioned personal data will only be in accordance with the Client's instructions and for the purpose of providing the service contracted by the Client. - Time-off data: If you use the Platform to request time-offs we will collect information regarding the category of time-off to requested (e.g., holidays, sickness, etc.), duration of the requested time-off, and any other data you wish to provide in the description of the request. ## 6. End-user data collected by our Website. - Free offer of digital content: Data collected: email address, surname, first name, title, title.Intended use: personalised sending of the requested content. - Data collected: email address, surname, first name, title, title. - Intended use: personalised sending of the requested content. - Events created by Factorial: in order to be able to participate in our events, we manage the following personal data (name, surname, email address, telephone number). - Request for a demo of our software: If you request an appointment for a Webdemo, we will use your data to contact you and set a date for the demo together. - Trial account If you register for a test account, we will use your data to provide you with the necessary information and to introduce you to the test account and the functionalities of the software. - Data collected: e-mail address, last name, first name, first name, telephone number. - Intended use: to make the requested test account available to you and to explain the functionalities of the software. - Storage period: the data will only be stored for as long as is necessary to achieve the purpose. At the end of the test phase, your data will be deleted if you do not become a customer. - Data collected: email address, surname, first name, title, title. - Intended use: personalised sending of the requested content. ## 7. Purposes and basis of the processing of your personal data Factorial HR processes your personal data: - To reply to your request of demo, contact, or further information as a Customer, provider or End-User. - For the drafting, negotiation or signature of contracts or other agreements with you. - For securing and presenting our website or Platform (log files). - For the purposes determined by our Customers - as data controllers - and under their instructions as established in the Data Processing Agreement (DPA) entered into between us and our Customers. Since each Customer might use our services for different purposes, we recommend that you always review your employer specific privacy policy to obtain the relevant data protection information. - Example: if you’re an employee of Company A, you are an End-User, and Company A might decide to use our platform for employee time and attendance management, time-off management, task management, etc. Factorial HR does not process your personal data for its own purposes. When we process usage and analytics information, as well as some statistical and aggregate data derived from personal data for the improvement and further development of our services, we do so in an anonymized manner. - We use “Quora Tracking Pixel” on our website, which is supplied by Quora Inc., 650 Castro Street, Suite 450, Mountain View, CA 94041, USA (“Quora”). The user behaviour can be tracked after forwarding on our websites by clicking on a Quora ad. This allows to track the effectiveness of ads for statistical and market research purposes. The data collected in this way is anonymous to us, i.e., we do not see any personal data of individual users. However, this data is stored and processed by Quora, therefore, we will inform you based on our understanding of the situation: Quora may link this information to your Quora account and use it for its own promotional purposes in accordance with Quoras’ privacy policy: https://www.quora.com/about/privacy. For this purpose, a cookie can also be stored in your device. ## 8. Legal Basis The processing of your data is carried out in accordance with the following legal bases: your consent in accordance with Art. 6 para. 1 lit. a) GDPR or, as the case may be, Art. 9 para. 2 lit. a) GDPR, for the performance of a contract with you in accordance with Art. 6 para. 1 lit. b) GDPR, for the fulfilment of legal obligations in accordance with Art. 6 para. 1 lit. c) GDPR or for a legitimate interest in accordance with Art. 6 para. 1 lit. f) GDPR. The legal basis for processing your data in accordance with the stated processing purposes is: - Contacts: if you wish to contact us, for example because you send us an email or write to us via a contact form, the legal basis is Art. 6 para. 1 lit. f) GDPR. We have a legitimate interest in the complete processing of your contact. Since you are contacting us, we assume that there are no interests on your part that conflict with the processing of your request. If the contact is for the purpose of concluding a contract or the performance of a contract, the legal basis for the processing is § 6 (1) lit. b) GDPR. If consent is given, the legal basis for processing the contact is Art. 6 para. 1 lit. a) GDPR or, where applicable, Art. 9 para. 2 lit. a) GDPR. - Contracts: The legal basis for processing your personal data for the performance or initiation of contracts is Art. 6 (1) lit. b) GDPR. This includes, in particular, the processing of data through the use of our Platform, unless another described processing purpose (and corresponding legal basis) applies and is relevant. In addition, we also process your data in accordance with legal provisions resulting, for example, from tax law. This type of processing is lawful according to Art. 6 (1) c) GDPR. In the case of requests that do not give rise to a contractual relationship, we have a legitimate interest pursuant to § 6 (1) (f) GDPR to keep track of the request data for a limited period of time in order to assert our legal claims or defend ourselves against lawsuits. - Security and presentation of our website: Each time our website is accessed, usage data is transmitted by the respective internet browser and stored in log files, so-called server log files. The data records that are stored are the name of the website accessed, the file, the date and time of access, the amount of data transferred, the notification of successful access, the type and version of the browser, the operating system of the user, the referrer URL (the previously visited page), the IP address and the requesting provider. These log file data records are evaluated to protect our website against attacks, to find and correct errors and to monitor server utilisation. This is also our legitimate interest according to Art. 6 para. 1 lit. f) GDPR. Cookies and other technologies may be necessary for the complete and correct display of our website. Unless otherwise specified, the complete and correct display is a legitimate interest on our part in this data processing in accordance with Art. 6 (1) (f) GDPR. The legal basis for the use of the Quora service is Art. 6. Para. 1 lit.f) GDPR. To disable the tracking feature via Quora Pixel, please visit this page: https://www.quora.com/optout. ## 9. Security Factorial HR implements state of the art security standards to prevent unauthorized access, maintain data accuracy, and ensure the correct use of information. We also implement appropriate organizational measures to protect your information. We apply our security standards also when working with business and technology partners. We only select and contract with processors and third parties who use appropriate security measures and provide sufficient guarantees, including technical and organizational measures, to ensure the appropriate protection of the data we entrust with them. Moreover, Factorial HR’s employees have signed a Non-Disclosure Agreement or clause in connection to their employment and we have set internal processes such as continuous training and policies that are frequently updated to ensure the availability and resilience of our systems and services. Additionally, Factorial has a defined an incident response plan in case of a physical or technical incident. ## 10. Sharing of your personal data Data processed by Factorial HR is hosted in the EU and processed either within the EU or such third country deemed to offer an adequate level of security by the European Commission, or by service providers that have entered into binding agreements that fully comply with the lawfulness of third country transfers. In this sense, your data will be stored in EU-West1 region of Amazon Web Services (AWS), more specifically in Frankfurt. The current list of subprocessors is this: Subprocessor Function Country Amazon Web Services (AWS) Web hosting Frankfurt (DE) Amazon Web Services (AWS) - Rekognition Facial Recognition Frankfurt (DE) Hubspot Inbound marketing, sales and customer service USA Sendgrid E-mail services USA Getsitecontrol Web traffic conversion Cyprus Stripe Online Payments processing Ireland Other recipients of your data may include government agencies and administrations, to the extent that we are legally obliged to do so and service companies, such as tax advisors or lawyers. ## 11. International data transfers The information we collect from you may be processed in third countries as understood in article 44 GPDR. Some third countries, such as the United States, have not currently received an adequacy decision from the European Union under Article 45 of the GDPR, which means that your data may not receive the same level of protection there as under the GDPR. International data transfers are usually carried out on the basis of contractual or other rules provided for by law, which aim to ensure adequate protection of your data and which you can consult upon request. In doing so, we rely on the safeguards provided for in Article 46 of the GDPR or, where applicable, the provisions set out in Article 49 of the GDPR. We and our processors aim to apply appropriate safeguards to protect the privacy and security of your personal data. Therefore, we only process your personal data in accordance with the practices described in our Privacy Policy. ## 12. Retention period We keep personal data for different periods, depending on the type of information, the period of our contract with our Clients, legal requirements regarding certain types of data, and other factors. Generally speaking, we will stop processing your information when (a) your employer is no longer a Customer of Factorial HR; or (b) you are no longer an employee of our Customer. If circumstance (a) or (b) occurs and we are under no legal or contractual duty to preserve your information for a longer period, we will delete your data. If we have to retain your information for the purposes of complying with a contractual or legal obligation of retention, or to resolve disputes or enforce our rights we will restrict is access by specific persons or role. ## 13. Your rights Under the GDPR you have certain rights when it comes to our processing of your personal data: - Right to be informed: You have the right to be provided with clear, transparent and easily understandable information about how we use your personal data and your rights. - Right of access: You have the right to obtain access to your personal data. - Right to rectification: You are entitled to have your personal data rectified if they are inaccurate or incomplete. - Right to erasure: This right enables you to request the deletion or removal of your personal data where there is no compelling reason for us to keep using it. This is not an absolute right to erasure and exceptions apply. - Right to restrict processing: You have rights to ‘block’ or suppress further use of your personal data. When processing is restricted, we can still store your personal data, but may not use it further. - Right to data portability: You have a right to obtain and reuse your personal data for your own purposes across different services. - Right to object to processing: You have the right to object to certain types of processing. - Right to lodge a complaint: You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection authority. - Right to withdraw consent:  If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time. - Right not to be subject to automated-decision making: You have the right not to be subject to a decision based solely on automated processing (including profiling) which produces legal (or similarly significant) effects to you. Factorial HR usually acts on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for: - baseless or excessive/repeated requests; or - further copies of the same information. You can address your communications and exercise your rights by sending written communication to the following e-mail address uk-gdpr@factorial.co. In some cases, the request may be refused if you ask for the deletion of data necessary for the fulfilment of legal obligations. ## 14. Changes to this Privacy Policy We reserve the right to change this privacy policy to accommodate product and service development, industry standards, or new regulations. If such changes are material in nature we will do our best to inform you. Last update: 27th October 2021 --- ## Solutions for Consulting Companies **URL:** https://www.factorialhr.co.uk/hr-solutions-consulting-companies ### Description To streamline the HR process on your Consulting Company you can count on Factorial's HR Software to help you with your payrolls variations, time tracking, reports, and much more. #### Main content ## Solutions for Consulting Companies Consulting companies operate within agile environments that require a lot of flexibility regarding their HR processes. That's why your workforce software must be adaptable to all those changes. With Factorial HR your employees can track their working hours wherever they are. While managers can easily monitor HR analytics and reports and automate daily tasks and calculate employees' expenses and payroll variables. ## Holidays and Absences Software Quickly and easily manage your employees’ holidays and absences with our HR Software. Read more about vacation and absences management ## Time & Attendance for Consulting Companies Offer employees flexibility with how they clock in/out, whether they're working on-site/off-site, or working remotely. ## Time-off and Calendar Request a vacation and leave in seconds and track who is working on our company calendar. ## Accrued Hours Monitor your employees extra hours and their accrued time off. ## Mobile App Allow your employees to clock-in and ask for time-off from their mobile device. ## HR Reports and Analytics Generate customised reports based on your company data and make better decisions about your workforce and your business. Read more about HR reports and analytics ## Document Management and Digital Signature All of your company's documentation and employee files safely stored in your document manager. Register for Free! ## Payslips, Contracts, Sick Leaves All personal documents of your employees. ## Personal Files & Documents All the personal information and documents of an employee. ## How Factorial Helped to Optimise CoverWallet's HR Tasks ## "With Factorial every employee can access their information at any time" Today, CoverWallet's managers in Madrid and Valencia have control over the information in their various offices. Both can manage tasks without depending on the other. Being able to centralise all the information in a single place and in the cloud has improved visibility within the organisation. ## Streamlining the HR processes of Consulting Companies Streamlining the HR processes of Consulting Companies With an HR software tailormade for Consulting Companies, you can save more time on bureaucratic tasks. This means you can focus your efforts on scaling the company and developing your talents. Here is what we can do for you: ## HR as your ally towards growth Improve hiring & onboarding efficiency, manage employee schedules without errors, gain visibility over your people analytics, build internal communications, and promote better WFH practices. ## Grow your team more efficiently ## Employee scheduling has never been easier ## HR reports aren't meant to collect dust ## Keep your team connected ## Digital transformation as a driver for growth --- ## HR Solutions for the Communication Industry **URL:** https://www.factorialhr.co.uk/hr-solutions-communications ### Description A HR Software is essential to up-level communication and marketing companies. #### Main content ## HR Solutions for the Communication Industry The marketing and communication industry evolves every day. To be aware of new integrations, hires and have a complete vision of the data and performance of your workforce, Factorial offers an agile all-in-one HR software. ## An All-in-One HR Software The HR Solutions your Communications Company needs to grow. ## Time-off and Calendar Request a vacation and leave in seconds and track who is working on our company calendar. ## Accrued Hours Monitor your employees extra hours and their accrued time off. ## Mobile App Allow your employees to clock-in and ask for time-off from their mobile device. ## Store and sign your documents easily with your HR Software The days of paperwork are over! Manage all your employee and company documents online, in the same place. ## A project management software for Marketing and Communications - ## What our Customers are Saying What our Customers are Saying Our Marketing and Communications clients have diverse needs, but the one thing they have in common is their need for a HR Software system that covers all their need. ## Improve the HR processes on your Agency or Communications Company Improve the HR processes on your Agency or Communications Company Factorial's features help Communication Companies to better track their daily process. This way your managers can focus on recruiting, retaining and developing the best talents. Here is what we can do for you: ## HR as your ally towards growth Improve hiring & onboarding efficiency, manage employee schedules without errors, gain visibility over your people analytics, build internal communications, and promote better WFH practices. ## Grow your team more efficiently ## Employee scheduling has never been easier ## HR reports aren't meant to collect dust ## Keep your team connected ## Digital transformation as a driver for growth --- ## Cookies **URL:** https://www.factorialhr.co.uk/cookies ### Description All the information you may need to know regarding Factorial's use of Cookies is provided here. #### Main content ## Cookies To make this site work properly, we sometimes place small data files called cookies on your device. Most big websites do this too. ## Cookies Policy Cookies Policy In order for this site to function properly, we sometimes install on users' devices certain devices or files known as cookies, pixels, web beacons or similar. Most websites also do this. As a simplification, from now on we will talk about cookies, but we may also make use of similar tracking devices. So any reference to cookies should be understood to be made to any similar tracking device. ## 1. Use of cookies on the Website This Website uses its own and third party cookies in order to improve the services provided through it by analyzing the User's browsing habits. The use of cookies will be limited to the user's configuration, who will choose which cookies to enable depending on their type. That is to say, the legal basis for the use of cookies during the user's browsing, will be marked by the user's own consent. Please note that in order to use and have a better browsing experience, it is necessary to have cookies enabled, especially those of a technical nature that are necessary to identify you as a registered user each time you access this website. If you do not wish to receive cookies, please configure your Internet browser to erase them from your computer's hard drive, block them or warn you if they are installed. The Responsible for the processing of cookies and data collected through this Website or any of the pages that are part of this domain is: - EVERYDAY SOFTWARE, S.L. (hereinafter referred to by its trade name, "FACTORIAL"). - Address: Carrer de Llacuna, 56, Ground floor reception, Building C, Sant Martí, 08005 - Barcelona (Spain) - E-mail: privacy@factorial.co - Telephone: 932 205 976 - Contact details of the Data Protection Officer: e-mail (factorial@first-privacy.com), postal address (FIRST PRIVACY B.V., Naritaweg 127-137, PC 1043 BS, Amsterdam, Netherlands). ## 2. What is a cookie? A cookie is a file that is downloaded to the User's computer when accessing certain websites, such as this one. Cookies allow such websites, among other things, to store and retrieve information about the User's browsing habits or those of your computer and, depending on the information they contain and the way you use your computer, can be used to recognize the User. ## 3. What cookies does this Website use? Factorial uses different types of Cookies, both own, where the responsible for the treatment is Factorial; and third party, where the responsible is an external entity. In the same sense, cookies can be categorized according to the time of their conservation. Own cookies are those managed directly by Factorial, for which the restrictions detailed in our privacy policy apply both for the processing of data and for the user's rights on the information contained in the Cookies. Third-party cookies are those that are managed by external entities, and for which the communication of the data contained in the cookies to third parties follows the guidelines detailed in our privacy policy. Session cookies are those designed to be used while the user accesses a website. They are usually used to store information that is only of interest to keep for the provision of the service requested by the user on a single occasion and disappear at the end of the session. In this sense, persistent cookies are those with a period defined by the person responsible for the cookie, which goes beyond the mere session and can range from a few minutes to several years. Following the guidelines, we proceed to detail the use of cookies that this website uses, in order to provide you with as much information as possible: Necessary Necessary cookies help to make a website usable by enabling basic functions such as page navigation and access to secure areas of the website. The website cannot function properly without these cookies. Please note that if you choose to block the installation of these cookies it is also likely that we will not be able to provide you with certain platform services or that certain functionalities will not work properly. CookieConsent - Type: Necessary - Responsible: CookieBot - Purpose: Saves the user's Cookie settings for this and future sessions. - Duration: 1 year AWARENESS - Type: Necessary - Responsible: Factorial - Purpose: Saves the user's login page on the website for statistical purposes. - Duration: 1 year JSESSIONID - Type: Necessary - Responsible: Factorial - Purpose: Retains the user's settings on all pages during the session on the website. - Duration: Session local_storage_support_test - Type: Necessary - Responsible: Factorial - Purpose: Stores website information in the user's browser in order to reduce loading times and improve user navigation. - Duration: Persistent INTEREST - Type: Necessary - Responsible: Factorial - Purpose: Saves the reference of the user's entry to the website for statistical purposes. - Duration: 1 year GOAL - Type: Necessary - Responsible: Factorial - Purpose: Saves the user conversion site on the website for statistical purposes. - Duration: 1 year _Host-next-auth.csrf-token - Type: Necessary - Responsible: Navattic - Purpose: To ensure browsing security by preventing request spoofing attacks (CSRF) on Navattic functionality. - Duration: Session __Secure-next-auth.callback-url - Type: Necessary - Responsible: Navattic - Purpose: To detect spam and improve security in the functionality provided by Navattic (callback management). - Duration: Session Sentry-sc (if it appears in your environment, it is normally not installed for the end user of the site) - Type: Necessary/functional - Responsible: Sentry - Purpose: Authentication session or Sentry configuration (internal), not for advertising or analytical purposes for the end user. - Duration: Variable/Session depending on Sentry account configuration. - Additional information: At the end-user level, the Sentry SDK does not create cookies for tracking purposes. However, if your particular implementation of Sentry in the app sets a cookie to enable some internal functionality, that cookie would be restricted to monitoring/error purposes and would not be used to track navigation for advertising purposes. Dd_cookie_test_/ dd_site_test_* - Type: Necessary - Responsible: Datadog - Purpose: To verify if your browser supports cookies. They do not collect personal or behavioral data. - Duration: Instantaneous (they are created and expire immediately). Preferences Preference cookies allow the website to remember information that changes the way the site behaves or looks, such as your preferred language or the region you are in. CookieConsentBulkSetting-# - Type: Preferences - Responsible: CookieBot - Purpose: Saves cookie settings across different websites. - Duration: 13 months lang - Type: Preferences - Responsible: Factorial - Purpose: Saves the language version selected by the user on the website. - Duration: Session YSC - Type: Preferences - Responsible: YouTube - Purpose: It records a unique ID to keep statistics on which YouTube videos the user has watched. - Duration: Session yt-remote-device-id - Type: Preferences - Responsible: YouTube - Purpose: Stores the user's video player preferences using embedded YouTube videos. - Duration: Persistent yt-remote-connected-devices - Type: Preferences - Responsible: YouTube - Purpose: Stores the user's video player preferences using embedded YouTube videos. - Duration: Persistent yt-remote-session-app - Type: Preferences - Responsible: YouTube - Purpose: Stores the user's video player preferences using embedded YouTube videos. - Duration: Session yt-remote-cast-installed - Type: Preferences - Responsible: YouTube - Purpose: Stores the user's video player preferences using embedded YouTube videos. - Duration: Session yt-remote-session-name - Type: Preferences - Responsible: YouTube - Purpose: Stores the user's video player preferences using embedded YouTube videos. - Duration: Session Theme-ui-color-mode - Type: Preferences - Responsible: Navattic - Purpose: To remember the user's color or mode preferences (e.g. dark mode) within the embedded Navattic application. - Duration: Persistent Statistics Statistical cookies help website owners understand how visitors interact with websites by gathering and providing information in an anonymous form. _gid - Type: Statistics - Responsible: Google Analytics - Purpose: It records a unique ID that is used to generate statistical data about how the visitor uses the website. - Duration: 1 day _hjIncludedInPageviewSample - Type: Statistics - Responsible: Hotjar - Purpose: Analyzes whether to record and save user interaction with a form in order to hide sensitive information. - Duration: 30 minutes _hjid - Type: Statistics - Responsible: Hotjar - Purpose: Analyzes and stores the user ID to identify the user in future sessions in order to improve the usability of the website. - Duration: 1 year _ga - Type: Statistics - Responsible: Google Analytics - Purpose: To record a unique ID in order to generate statistical data about how the visitor uses the website. - Duration: 2 years _hjIncludedInSessionSample - Type: Statistics - Responsible: Hotjar - Purpose: To record user behavior on the website in order to improve usability. - Duration: 30 minutes _gat - Type: Statistics - Responsible: Google Analytics - Purpose: Used by Google Analytics to accelerate request rates. - Duration: 1 day _hjFirstSeen - Type: Statistics - Responsible: Hotjar - Purpose: To identify whether it is the first time the user visits the website or is a new user. - Duration: 1 day _ttp - Type: Statistics - Responsible party (supplier): TikTok - Purpose: To identify the user and measure the effectiveness of advertising campaigns on TikTok, optimizing ad personalization. - Duration: Approximately 13 months _tt_enable_cookie - Type: Statistics - Responsible party (supplier): TikTok - Purpose: To verify if the browser supports cookies and to enable the rest of TikTok's pixel tracking functionality. - Duration: Approximately 13 months _tt_sessionId - Type: Statistics - Responsible party (supplier): TikTok - Purpose: To help measure and improve the performance of advertising campaigns on TikTok, personalizing the ad experience for the user (session identifier to link their actions on the site). - Duration: Approximately 13 months _clck - Type: Statistics - Responsible: Microsoft Clarity - Purpose: To maintain a unique user ID to link visits in subsequent sessions and understand how the user interacts with the site. - Duration: 1 year. _clsk - Type: Statistics - Responsible: Microsoft Clarity - Purpose: To connect multiple page views in the same recording session (for behavioral analysis in Clarity) - Duration: 1 day CLID - Type: Statistics - Responsible: Microsoft Clarity - Purpose: Identifies the first time Clarity sees this user on any site using Clarity, helping to measure recurrence. - Duration: 1 year MR - Type: Statistics - Responsible: Microsoft Clarity - Purpose: Helps synchronize the MUID identifier, measuring site usage. - Duration: Session. SM - Type: Statistics - Responsible: Microsoft clarity - Purpose: Synchronizes the user ID (MUID) between different Microsoft domains to unify tracking. - Duration: Session _vip_opt_opt_test_cookie - Type: Statistics - Responsible: VWO - Purpose: To detect whether the browser supports cookies and to track the number of visitor sessions for A/B experiments. - Duration: Session (deleted when the browser is closed) _vip_opt_s - Type: Statistics - Responsible: VWO - Purpose: Logs how many times a visitor has logged in for experiments and usage analysis. - Duration: 100 days _vis_opt_out - Type: Statistics - Responsible: VWO - Purpose: To indicate that a user does not wish to participate in A/B testing or customization (opt-out). - Duration: 10 years. _vwo_uuid - Type: Statistics - Responsible: VWO - Purpose: Generate a unique visitor ID to segment reports and test results. - Duration: 10 years _vwo_uuid_v2 - Type: Statistics - Responsible: VWO - Purpose: To calculate unique traffic, identifying each visitor persistently and anonymously. - Duration: 1 year _vwo_ds - Type: Statistics - Responsible: VWO - Purpose: Stores persistent visitor-level data for advanced analytics functionalities (Insights) - Duration: Persistent (up to the configured retention period) _vwo_sn - Type: Statistics - Responsible: VWO - Purpose: Manage session information (timestamps) for short-term experiments and analysis - Duration: 30 minutes MR - Type: Statistics - Responsible: Microsfot (Bing) - Purpose: Synchronize and/or refresh MUID; measure site usage for Microsoft internal analytics purposes. - Duration: 7 days MR2 - Type: Statistics - Responsible: Microsoft (Bing) - Purpose: Similar to MR, collects usage information for internal Bing telemetry. - Duration: 7 days _dd_s - Type: Statistics - Responsible: Datadog - Purpose: To group the events of the same user session and track navigation (Real User Monitoring, RUM) to analyze page performance and possible errors. - Duration: Session Cookie (extended each time there is interaction, up to a maximum of ~4 hours). Marketing Marketing cookies are used to track visitors on web pages. The intention is to show relevant and attractive ads to the individual user, and therefore more valuable to publishers and third-party advertisers. MUID - Type: Marketing - Responsible: Microsoft - Purpose: Saves the sessions carried out through the website for statistical purposes. - Duration: 1 year _uetvid - Type: Marketing - Responsible: Google Tag Manager - Purpose: Used to track visitors across multiple websites in order to present relevant ads based on visitor preferences. - Duration: 16 days _uetsid - Type: Marketing - Responsible: Google Tag Manager - Purpose: Collects data about the behavior of visitors to various websites in order to present more relevant ads. This also allows the website to limit the number of times they are shown the same ad. - Duration: 1 day _fbp - Type: Marketing - Responsible: Facebook - Purpose: Used by Facebook to provide a range of advertising products such as real-time bids from third-party advertisers. - Duration: 30 months _gcl_au - Type: Marketing - Responsible: Google Tag Manager - Purpose: Stores data on conversions made through the website for statistical purposes. - Duration: Persistent test_cookie - Type: Marketing - Responsible: DoubleClick - Purpose: Identifies whether the user's browser supports the use of cookies. - Duration: 1 day IDE - Type: Marketing - Responsible: DoubleClick - Purpose: To record user interaction with different ads in order to measure the effectiveness of each ad. - Duration: 1 year RUL - Type: Marketing - Responsible: DoubleClick - Purpose: To analyze whether the ads displayed on the website are correctly arranged in order to avoid errors and improve the impact of the campaigns. - Duration: 1 year pagead/landing - Type: Marketing - Responsible: DoubleClick - Purpose: To record the user's browsing data on the website in order to show advertisements of greater interest and avoid showing repeated advertisements. - Duration: Session tr - Type: Marketing - Responsible: Facebook - Purpose: Used by Facebook to deliver a range of advertising products, such as real-time offers from third-party advertisers. - Duration: Session fr - Type: Marketing - Responsible: Facebook - Purpose: Used by Facebook to deliver a range of advertising products, such as real-time offers from third-party advertisers. - Duration: 3 months _uetsid_exp - Type: Marketing - Responsible: Google Tag Manager - Purpose: Contains the expiration date of the cookie with the corresponding name. - Duration: Persistent _uetvid_exp - Type: Marketing - Responsible: Google Tag Manager - Purpose: Contains the expiration date of the cookie with the corresponding name. - Duration: Persistent ads/ga-audiences - Type: Marketing - Responsible: Google AdWords - Purpose: Used by Google AdWords to retarget visitors who are likely to become customers based on the visitor's online behavior on websites. - Duration: Session pagead/1p-user-list/# - Type: Marketing - Responsible: Google AdWords - Purpose: Tracks whether the user has shown interest in specific products or events on various websites and detects how the user navigates between sites. It is used to measure advertising efforts and facilitates the payment of referral fees between websites. - Duration: Session _ptq.gif - Type: Marketing - Responsible: Hubspot - Purpose: Sends data to the Hubspot marketing platform about the visitor's device and behavior. Tracks visitor across devices and marketing channels. - Duration: Session bcookie - Type: Marketing - Responsible: LinkedIn - Purpose: Used by the social networking service, LinkedIn, to track usage of integrated services. - Duration: 2 years lidc - Type: Marketing - Responsible: LinkedIn - Purpose: Used by the social networking service, LinkedIn, to track usage of integrated services. - Duration: 2 days lang - Type: Marketing - Responsible: LinkedIn - Purpose: Set by LinkedIn when a web page contains an embedded "Follow Us" panel. - Duration: Session bscookie - Type: Marketing - Responsible: LinkedIn - Purpose: Used by the social networking service, LinkedIn, to track usage of integrated services. - Duration: 2 years lissc - Type: Marketing - Responsible: LinkedIn - Purpose: Used by the social networking service, LinkedIn, to track usage of integrated services. - Duration: 1 year UserMatchHistory - Type: Marketing - Responsible: LinkedIn - Purpose: Used to track visitors across multiple websites in order to present relevant ads based on visitor preferences. - Duration: 29 days i/jot - Type: Marketing - Responsible: Twitter - Purpose: Establishes a unique visitor ID, which allows third-party advertisers to target the visitor with relevant advertising. This matching service is provided by third-party advertising centers, which facilitates real-time bidding for advertisers. - Duration: Session __widgetsettings - Type: Marketing - Responsible: Twitter - Purpose: This cookie allows the visitor to share website content on their Twitter profile. - Duration: Persistent VISITOR_INFO1_LIVE - Type: Marketing - Responsible: YouTube - Purpose: Attempts to estimate the bandwidth of users on pages with embedded YouTube videos. - Duration: Session yt-remote-fast-check-period - Type: Marketing - Responsible: YouTube - Purpose: It records a unique ID to keep statistics on which YouTube videos the user has watched. - Duration: Persistent yt.innertube::nextId - Type: Marketing - Responsible: YouTube - Purpose: It records a unique ID to keep statistics on which YouTube videos the user has watched. - Duration: Persistent _rdt_uuid - Type: Marketing/Monitoring - Responsible: Reddit. Inc - Purpose: To assign a unique ID for visitor tracking, conversion attribution and ad remarketing on Reddit. - Duration: Approximately 90 days. R - Type: Marketing/Monitoring - Responsible: Influ2 - Purpose: Capture visitor activity (pages visited, IP, user agent) to deliver targeted advertising and attribute conversions to Influ2 campaigns. - Duration: 1 year _lfa - Type: Marketing - Responsible: Leadfeeder - Purpose: To identify visits from the same company/IP and analyze activity (page views and time on site) for commercial purposes. - Duration: 2 years Obuid - Type: Maketing - Responsible: Outbrain - Purpose: To assign a unique ID, track interactions with Outbrain recommendations and personalize ads based on browsing history. - Duration: Approximately 90 days. Outbrain_dicbo_id - Type: Marketing - Responsible: Outbrain - Purpose: Attribute conversions when third-party cookies are blocked, creating a first-party identifier that links user visits to Outbrain ads. - Duration: 7 days ANONCHK - Type: Marketing - Responsible: Microsoft Clarity - Purpose: Indicates whether the MUID is transferred to ANID (Bing advertising and click-through measurement purposes). - Duration: 10 minutes MUID - Type: Marketing - Responsible: Microsoft Clarity - Purpose: Synchronizes the user ID (MUID) between different Microsoft domains to unify tracking. - Duration: Session. Appvizer - Type: Marketing - Responsible: Appvizer - Purpose: Track user interactions on the site after interacting with an Appvizer ad, measuring conversions and campaign effectiveness. - Duration: Persistent MUID - Type: Marketing - Responsible: Microsoft (Bing) - Purpose: To uniquely identify browsers visiting Microsoft sites for advertising and site usage analysis purposes. - Duration: 13 months MUIDB - Type: Marketing - Responsible: Microsoft - Purpose: Stores information about how the user uses the website and what advertising the user has seen prior to visiting the website, for attribution/conversion purposes. - Duration: 13 months SRM_B - Type: Marketing - Responsibility: Microsoft Bing - Purpose: Assigns a unique identifier to the visitor to analyze usage and advertising effectiveness on Microsoft Advertising domains. - Duration: 13 months ANONCHK - Type: Marketing - Responsibility: Microsoft (Bing) - Purpose: To store user session IDs and verify the validity of clicks on Bing ads; assists in advertising measurement. - Duration: 10 minutes _UETSID - Type: Marketing - Responsible: Microsoft - Purpose: Single session cookie for conversion event tracking and short-term ad relevance. - Duration: 1 day. _UETVID - Type: Marketing - Responsible: Microsoft (Bing Ads) - Purpose: Persistent cookie to uniquely identify the user on repeated visits, allowing to show relevant ads and measure conversions. - Duration: 13 months The period of conservation of the data obtained through the cookies is specified in each one of them. ## 4. How can I block or delete the cookies used by this website? In addition to the configuration panel made available to the User, he/she can allow, block or delete cookies installed on his/her computer by configuring the options of the browser installed on his/her computer. If you do not want your data to be collected by Google Analytics, you can install an opt-out browser add-on. More information. https://support.google.com/analytics/answer/181881?hl=es&ref_topic=2919631. In the event that the user does not want the installation of Taboola's own devices, the user can access the following link and oppose the use of such devices in your browser. For the user's convenience, links to the major browsers with additional information on cookie settings are provided below: Edge (Microsoft): https://support.microsoft.com/es-es/windows/eliminar-y-administrar-cookies-168dab11-0753-043d-7c16-ede5947fc64d Safari (Apple): https://support.apple.com/es-es/guide/safari/sfri11471/mac Chrome(Google):https://support.google.com/accounts/answer/61416hl=en&co=GENIE.Platform%3DDesktop Firefox(Mozilla): https://support.mozilla.org/es/kb/proteccion-antirrastreo-mejorada-en-firefox-para-e Please note that the links provided above may be updated or changed. Factorial will try to update and adapt them diligently. The user can also go to the respective Help or FAQ section of your browser to find more information about the configuration of cookies in the browser itself. Blocking the installation of the analysis cookies described in this policy does not prevent the User from using the Website or the rest of the pages of this domain. ## 5. Modifications This cookie policy may be modified according to the established legal requirements or in order to adapt this policy to the instructions issued by the Data Protection Authorities. For this reason, we advise users to periodically visit our cookies policy. When there are significant changes to this policy, to the best of our ability, we will notify users of these changes by posting a notice on our website. For all other information related to Article 13 of the UK GDPR, please see our privacy policy. If you have any questions about this cookie policy, you can contact Factorial at the following email address: privacy@factorial.co ©2025- EVERYDAY SOFTWARE, S.L.- Reproduction in whole or in part is prohibited. All rights reserved. --- ## Factorial is 100% UK GDPR Compliant **URL:** https://www.factorialhr.co.uk/gdpr ### Description Factorial is a 100% UK GDPR compliant HR Software. With us, your data is always safe and compliant. Try it for free! #### Main content ## Factorial is 100% UK GDPR Compliant Factorial understands the value of HR compliance. Ensure that your company's data is fully UK GDPR compliant and protect sensitive information. ## HR Compliance and UK GDPR Factorial complies with the Data Protection Act and the UK General Data Protection Regulation (GDPR). This means that we're covering our clients on 3 levels - privacy policy, data access, and information processing. By having a UK Data Protection Officer, we can ensure that the data of our users stays protected and up to date with the latest regulations. So forget Excel and start excelling in your processes! ## Security Certificates and Protocols - ## Data Protection with Factorial Data Protection with Factorial - ## SSO Sign-on Credentials The SSO system allows users to securely access multiple applications using a single authentication. ## Data Encryption All information and data are all encrypted (AES-256). ## Firewall Protection & Diagnostics All risky connections are blocked thanks to the firewall. On top of that, we perform diagnostics to keep your data secure. ## Take Care of Your Team's Data - ## UK GDPR in Your Organisation The UK Data Compliance requires organisations to use systems that comply with the UK GDPR, otherwise the fines may amount to 20 million euros. If you still do not use a certified human resources program, contact Factorial and we will explain how to proceed! ## Start Using Factorial Factorial is human resources information system (HRIS) is and will remain compliant with the UK GDPR. Start using it today! --- ## Security Policy **URL:** https://www.factorialhr.co.uk/security-policy ### Description All the information regarding our Security Policy. #### Main content ## Security Policy All the information regarding our Security Policy EVERYDAY SOFTWARE SL, hereinafter FACTORIAL, as a company dedicated to the development, implementation, maintenance and commercialization of IT solutions, aware that the security of information relating to our customers is a critical resource, has established an Information Security Management System according to the requirements of ISO/IEC 27001 to ensure the continuity of information systems, minimize damage risks and ensure compliance with the objectives set. The objective of the Security Policy is to establish the framework for action necessary to protect information resources from threats, internal or external, deliberate or accidental, in order to ensure compliance with the confidentiality, integrity and availability of information. The effectiveness and implementation of the Information Security Management System is a direct responsibility of the Information Security Committee, which is responsible for the adoption, dissemination and compliance with this Security Policy. On his behalf and representation, a Responsible for the Information Security Management System has been appointed, who has sufficient authority to play an active role in the Information Security Management System, overseeing its implementation, development and maintenance. The Information Security Committee will develop and approve the risk analysis methodology used in the Information Security Management System. Any person whose activity may, directly or indirectly, be affected by the requirements of the Information Security Management System, is obliged to comply strictly with the Security Policy. FACTORIAL will implement all necessary measures to comply with the applicable regulations on security in general and computer security, relating to computer policy, the security of buildings and facilities and the behaviour of employees and third parties associated with FACTORIAL  in the use of computer systems. The measures necessary to ensure the security of information through the application of rules, procedures and controls shall ensure the confidentiality, integrity, availability of information, essential for: - Comply with current legislation on information systems. - Ensure the confidentiality of data managed by FACTORIAL - Ensure the availability of information systems, both in the services offered to customers and in internal management. - Ensure emergency responsiveness, restoring the operation of critical services in the shortest possible time. - Avoid undue alterations in information. - Promote awareness and training in information security. - Establish objectives and targets focused on the evaluation of information security performance, as well as the continuous improvement in our activities, regulated in the Management System that develops this policy. --- ## Hear from our customers **URL:** https://www.factorialhr.co.uk/clients-who-recommend-us ### Description Find out why thousands of businesses choose to use our HR software and how Factorial has helped them grow. Sign up for free. #### Main content ## Hear from our customers Hear from our customers Find out why thousands of businesses trust in our award-winning HR software. ## Don't just take our word for it Don't just take our word for it ## Fiduciam "Our onboarding and experience with Factorial have been fantastic. Not only because of the tool but also for the team at Factorial. We found the whole process to be super smooth. Apart from the time we saved, our employees are really enjoying having all of their documents and information in one single place." Antonio Martín Barceló, CFO & Head of HR at Fiduciam UK ## Āticco "We saw that Factorial knew what we needed, and they adapted the product based on our needs. Thanks to Factorial we've managed to save a lot of time. Each employee has their own portal and has access to their payroll, contract, documents, and a space where they can ask for vacations and view approvals all in the same place." Irene Vinyals, HR Director ## EG Technology EG Technology The product design and engineering specialist based in Cambridge uses Factorial for their time management, onboarding, performance reviews and much more. ## Voicemod “They made our work easier before, and they continue to do so now. The software is simple to use and can be customised to your needs. The team view is very useful, letting you quickly see who's going to be absent in the coming weeks so you can make sure you're prepared!” Alicia Sapena, HR Director ## Fever “Factorial’s interface is intuitive and simple, so a process that usually takes weeks to implement took just days. Thanks to them we have made our processes more agile, which has improved the productivity of the Human Resources department. The fact of having everything in one place improves the speed of management, while also improving our quality of work.” Santiago Santamaría, Global Communications Lead ## CoverWallet Today, CoverWallet's managers in Madrid and Valencia have control over the information in their various offices. Both can manage tasks without depending on the other. Being able to centralise all the information in a single place and on the cloud has improved visibility within the organisation. ## Séntisis "Factorial makes the administrative part of HR very agile." With the help of Factorial and its simple and intuitive platform, Séntisis were able to overcome one of their greatest challenges: managing the accounts of their two companies at an administrative and human level. Estefanía Meima, Head of HR ## Try Factorial for free Try Factorial for free Sign up and start improving your company's HR management. --- ## Corporate cards for secure company spending **URL:** https://www.factorialhr.co.uk/corporate-cards ### Description Make business payments simple with a virtual and physical corporate credit card that gives managers greater financial control. Try it free! #### Main content ## Corporate cards for secure company spending Corporate cards for secure company spending Take charge of your company's spending and forget about manual expense reimbursements thanks to our corporate credit card - available in both virtual and physical formats. ## The business expense card that does it all The business expense card that does it all Pay securely, manage spending with greater flexibility and gain complete financial control with Factorial corporate cards. ## Set limits Create different cards for each purpose and modify the budget on each for greater control over spending. ## Automate expenses Say goodbye to paper expense claims and piles of receipts. Instead, get notified instantly about each expense and review via mobile app. ## Adjust instantly Temporarily freeze cards expense cards for employees when they’re on leave, or cancel them at the click of a button. ## Integrate with Apple Add virtual cards for business to your Apple Wallet and pay on-the-go securely with any Apple device. ## Pay securely Feel safe making purchases knowing that our employee expense cards have unique numbers that are never stored on our servers. ## Gain insights Integrate with our HR Analytics tool for deeper insights into spending so you can control costs more effectively. ## The impact of an expense management system The impact of an expense management system Join the companies worldwide already optimising their expense processes with Factorial. 10 mins Less spent per expense ticket 27 hours Saved on average per month +500 Companies using our expense management solutions ## Stay on top of spending Stay on top of spending Centralise expense processes for total visibility and control over business expenditures. ## Pay easily and quickly Empower team members to pay painlessly with an employee credit card and adjust settings flexibly for ultimate business agility (Including Apple pay). ## Activate your corporate cards in just 4 steps Activate your corporate cards in just 4 steps Equip your team with their own business expense card with customised settings ## FAQs about business credit card UK Find answers to the most commonly asked questions about business expense cards for employees here. ## What is a corporate credit card? ## How does a corporate credit card work? ## Why should I use a corporate Visa card? ## What types of corporate cards Factorial can provide? ## Who can apply for a business credit card with Factorial? ## What are business credit card integrations? ## Do corporate cards have a limit? ## Make managing business expenses easier. Make managing business expenses easier. Discover how Factorial can simplify life for you and your team. --- ## Payroll software that simplifies and centralises processes **URL:** https://www.factorialhr.co.uk/payroll-summary ### Description Easily send payroll to employees in seconds with payslip software that centralises, controls and automates payroll processes. Try it for 14 days free! #### Main content ## Payroll software that simplifies and centralises processes Payroll software that simplifies and centralises processes Bring your payroll processes together for total control, pay employees accurately in a few clicks, and automatically reflect real-time compensatory changes in payslips for an error-free payday. ## Why an Automated Payroll Management Software Why an Automated Payroll Management Software Centralise your payroll using intuitive software that will become your single source of truth. ## Centralise and automate payroll Automate communications, set fixed supplements or try auto-calculation. ## Pay accurately Avoid careless mistakes to save time and money, and to ensure employee satisfaction on payday. ## Gain insights Get detailed information on company costs, salaries evolution and employer-paid benefits. We save an enormous amount of time, especially in the processing of payrolls. These have been digitised thanks to Factorial. In addition, the employees always have a file at their fingertips. ## Try it free for 14 days Try it free for 14 days Streamline payroll management and employee payslips distribution, and facilitate electronic signature with Factorial. ## Integrate with leading payroll providers Integrate our HR and Payroll Software seamlessly with existing providers thanks to our open API. Sync easily with the apps you already use, including Payflow, Zuchetti, Primavera, Sage, and more. ## Centralise payroll and expense management Approve expenses instantly and automatically pay reimbursements through payroll. ## Reflect compensations in payslips accurately Automatically create payslips that incorporate real-time changes - without time-consuming, manual input. ## The power of HR and Payroll Software The power of HR and Payroll Software Factorial's payroll software is already optimising the processes of companies worldwide. 80% cost savings from reducing errors in invoices and paychecks + 60% of employees work more happily thanks to automated expenses 1.65k active customers already using our payroll manager software ## Centralise and distribute payslips painlessly Create payslips, personalise them automatically and share them with employees in a few clicks - all within our payslip software. ## Gain payroll insights to improve decision making Empower HR teams and company leaders with deeper analytics and comprehensive reports into your company's pay. ## Communicate seamlessly with your Bookkeper Integrate our HR and payroll software with your existing workflows and involve your bookkeeper every step of the way. ## The Ultimate Payroll Management Software The Ultimate Payroll Management Software Save time sending employee payslips using Factorial's smart payslip manager and employee portal. ## Saves time Send payslips to employees automatically within seconds. Easy, smart and safe. ## Reduces complexity Upload a single PDF file with all payslips and Factorial will divide it into individual payslip files. ## Streamlines payday Each employee receives a private message with their payslip, which is stored in their documents section - available anytime, anywhere. ## All-in-one HR software All-in-one HR software Our payroll manager system is just the tip of the iceberg. Manage your team's time, holidays, goals, performance and more, all from one place, with Factorial. ## Learn more about Factorial Learn more about Factorial With Factorial you can enhance your HR management by managing the digital signature of documents and the payroll management of your employees. Find out how! ## Payroll Management Software FAQs Find the answers to commonly asked questions below. ## What is payroll management software, and why do businesses need it? ## How does a payroll manager system help in tax compliance? ## Can payslip software accommodate different pay structures and schedules? ## How does payslip software handle deductions and benefits? ## Is a digital payroll solution secure, and how does it protect sensitive employee information? ## Can payroll software integrate with other business systems? --- ## Integrate with Factorial **URL:** https://www.factorialhr.co.uk/partners-integrations ### Description Get closer to Factorial customers by integrating with us #### Main content ## Integrate with Factorial Join the Integrations Partner Programme and increase the growth of your company. ## What does it mean to be a Factorial integration partner? What does it mean to be a Factorial integration partner? This programme is of interest to you if… ## You want to increase your visibility and audience to reach more customers. Your product will be available to thousands of companies that will be able to hire your services with a click. An extraordinary sales force to grow together. ## Your product targets companies from 10 to 1000 employees. This is our main focus and we are extending from the European market to LATAM, United States... ## You want to offer your customers the best experience. One of our main goals is to make our customers' lives easier. We invest a lot of resources in working towards the best experience for each and every employee. ## Directly to your core target audience. Directly to your core target audience. Factorial is destined to be one of the largest human resources platforms in the world. Do you dare to grow with us? x3 We are multiplying the number of customers every year. And our target is even higher. + 350 We have a sales force of 350 people who are more than salespeople, they are consultants who strive to provide solutions to our customers' problems. 11 We operate in eleven different markets: Spain, Argentina, Colombia, France, the UK, Mexico, Brazil, the USA, Germany, Italy and Portugal but there is no barrier that stops us. ## How do we join the programme? Step by step ## Register your product in the programme Click on the "Become a partner" button immediately below the list, fill in the form and our relationship has begun! We will contact you with more details about the partnership. ## Evaluation If you want to appear on Factorial's Marketplace, we need to make sure that your product meets a few conditions. Relax! It's all pretty basic. ## Development of integration We will agree with you on the functionalities of the integration according to the possibilities of the product and the use cases of our customers. We will give you support with our API to make this phase as quick and easy as possible. ## Launch of beta integration for a couple of customers. Before launching it for the whole world, let's check with one or two customers that everything is going well. Step by step. ## Big launch on marketplace, newsletter and social media. After working on the marketing content with you, we will publish the information on the public website and on the internal marketplace. The launch of the integration will be announced in the Factorial newsletter and on social media. ## Evaluation checks: If you want to appear on Factorial's marketplace, we need to make sure that your product meets these conditions: ## Start engaging with our API Take a look at our REST API. You have available everything you may need for your integration. And if not, sign up for the programme and we'll talk. ## Do you dare to grow with us? Do you dare to grow with us? Register now for our programme and let's build the future of human resources together. --- ## Join the Factorial Partner Programme **URL:** https://www.factorialhr.co.uk/partnerships ### Description At Factorial, we collaborate with companies that want to offer their clients an HR solution and expand their business with our Partnership Program. #### Main content ## Join the Factorial Partner Programme Join the Factorial Partner Programme We create partnerships that lead your company to success. Grow and expand your business with Factorial. ## Discover our Partner Programmes Discover our Partner Programmes Choose the type of partnership that best suits your company's needs and become a partner. ## Reseller Programme Reseller Programme We partner with companies whose objective is to grow by distributing digital solutions and bringing more value to their customers. Add Factorial to your portfolio to: ## Why companies choose Factorial as a partner Why companies choose Factorial as a partner ## Let us show you how our Partner Programme works Let us show you how our Partner Programme works We have infinite possibilities for growth. Fill out the form and we'll get in touch to discuss partnership opportunities. ## Become a partner & deliver more value to your clients Frequently asked questions about our Partner Programme ## How does the programme work? ## How do I start the process? ## How can I increase my income with this programme? ## What value do I bring to my clients as a Factorial Partner? ## What are the benefits of becoming a Factorial partner? --- ## Join our Affiliate Programme **URL:** https://www.factorialhr.co.uk/partners-affiliates ### Description Make your brand grow by accessing the Factorial Affiliate Programme. Increase the income of your business with our commission system. #### Main content ## Join our Affiliate Programme Join our Affiliate Programme Earn more than a commission, help companies to automate their HR processes. ## How does it work? Referring a company has never been easier. ## Contact us Fill in the form so that we can tell you in detail the conditions of the collaboration and sign the affiliate partner contract. ## Recommend Factorial Simply share Factorial with your audience: spread the word, share the contact and we'll take care of the rest. ## Receive your commission Earn your reward for every Factorial purchase from one of your customers. Our conversion rates will help you maximise your revenue. ## A programme that benefits your network and your business Becoming a Factorial Affiliate Partner means, above all, having unique advantages to ensure a long-lasting and fruitful collaboration. ## Earn commissions effortlessly We take care of closing the sale with your referred companies while you increase your revenue. ## Increasing our visibility We not only offer you marketing content but also joint actions to increase our network. ## Support at all times We are at your side for all your questions and ideas to boost our collaboration. ## Bring value to your customers We are the most used Human Resources software in Spain. Your clients are in good hands ;) ## Why recommend Factorial? Why recommend Factorial? Refer your clients and known companies with the confidence that more than 60,000 companies have already used our human resources software. --- ## Manage talent to bring your teams to success **URL:** https://www.factorialhr.co.uk/talent ### Description Recruitment, setting objectives, performance evaluations, gathering conclusions, training plans and everything you need in order to bring out the best in the people on your team. #### Main content ## Learn more about managing talent with our free resources Learn more about managing talent with our free resources We keep checking in on what's happening to bring you the most up-to-date and inspiring content. ## Free downloadable templates The best templates for managing time, talent and expenses ## Specialized videos From leadership tips to Factorial tutorials ## Informative webinars Advice, success stories, product demos so you don't miss a thing ## Inspiring articles We stay updated and tell you about it in an entertaining and inspiring way ## Podcasts with the best voices Conversations covering important and inspiring topics ## Ebooks They say everything is in the books, so we make sure of that ## Manage your team's time and make the most of yours Manage your team's time and make the most of yours Try our time management software free and see how much time you can save for yourself. --- ## Tailored solutions to reach your full potential **URL:** https://www.factorialhr.co.uk/industry ### Description Factorial HR Software automates HR tasks required within all Industries like Time-tracking, Leave Management, and, sending documents, and many more. Try it out! #### Main content ## Tailored solutions to reach your full potential Tailored solutions to reach your full potential No matter the sector, we have customisable tools that adapt to your needs: manage clock-ins, payroll, talent and expenses to optimize your processes and grow in record time. ## Transform your team and become an industry leader Improve your HR processes and take your business to the next level. ## An all-in-one software Forget about Excel and jumping from program to program. ## Simplify people management Optimise your teams professional development, from recruiting to performance reviews. ## Boost your business Download reports, analyse data and make smarter, more strategic decisions. ## For tech companies For tech companies At Factorial we offer an HR software tailored to fast-growing, dynamic companies that have a lot to do in little time. ## For communication and marketing companies For communication and marketing companies Communication and marketing evolve day by day. Factorial has a comprehensive vision of your business, so you're aware of everything that happens in your company. ## Everything in one place Documentation, payslips, time management, talent management... and more! ## Automate tasks Digitise, connect and schedule tasks to save time. ## Gain visibility Improve team communication and visualise data and reports. ## Improved productivity Achieve more goals in less time while saving money. ## For the healthcare sector For the healthcare sector With a platform specially adapted for the healthcare sector, you will be able to manage all administrative processes and tasks easily and focus on what matters most: giving the best care. ## More than 7,000 companies from 150 different sectors trust Factorial More than 7,000 companies from 150 different sectors trust Factorial They explain firsthand how our software has helped them solve their biggest problems. ## For the manufacturing industry For the manufacturing industry To be the best in the industry, your manufacturing company needs tools that serve to streamline processes and tasks. ## No more endless paperwork Digitise all documentation and modernise your company. ## Teams in sync Manage shifts and time off without fail. ## Convenient for the whole team Easy-to-use software, even from your phone. ## Seamless payslip process Centralise and automate your payslips without any issues. ## For consultants For consultants Consultancies are known for their agile labor ecosystem that requires maximum flexibility when it comes to people management. ## For remote work For remote work Many companies opt for teleworking as the best model to ensure work-life balance. We help you reinforce and streamline processes to get the most out of distance. ## Manage your team's time and make the most of yours Manage your team's time and make the most of yours Try our time management software free and see how much time you can save for yourself. --- ## Focus on people, not paperwork **URL:** https://www.factorialhr.co.uk/aboutus ### Description Nuestra propósito es hacer crecer los negocios mientras hacemos crecer a las personas que los forman. Porque creemos que potenciar el talento es lo que realmente diferencia a un negocio de una buena compañía. #### Main content ## Focus on people, not paperwork Focus on people, not paperwork Boost your business with our automation tools that turn admin into free time, managers into leaders and you into your best self. ## A global team dedicated to boosting people-first companies A global team dedicated to boosting people-first companies Get the support you deserve with experts that speak your language. Literally. +1500 people working in Factorial +7 languages spoken +15k clients in over 120 countries ## Tech made with you in mind Tech made with you in mind Everything we set out to do is with these three things in mind. ## Around 75% of people don’t feel committed to their work Around 75% of people don’t feel committed to their work Most of us spend over half our lives working in jobs that don’t fulfil us. This realization drives our founders to achieve one clear mission: transform workplaces into positive spaces. By automating and centralizing administrative tasks, we enable businesses to focus on what truly matters—their people. ## Where people grow. Literally. Where people grow. Literally. Our global team is made up of people from all around the globe. We’re a melting pot of cultures, languages and backgrounds united by our principles and one shared goal: to make companies grow, and grow ourselves in the process. Our objectives may be big, but the support we offer each other makes them feel achievable. And we’re always looking for more people to help us reach them. ## Guided by key principles These principles show what truly matters to us and what kind of impact we strive to make in the world. ## We own it We lead by example and inspire those around us. ## We partner We trust our peers and work as a team. We support and encourage each other to achieve success. ## We learn and teach We have a child-like mindset. We’re curious to learn more and share it with our peers to grow stronger. ## We grow fast We get out of our comfort zones. We thrive and adapt in fast-paced, unpredictable environments. ## From a vision to a global success From a vision to a global success Factorial is one of the fastest-growing companies in the HR and business management landscape. In 2024, we closed a €74.5 million Go-To-Market investment from General Catalyst, following our Series C investment of $120 million led by Atomico in 2022 that made Factorial a European unicorn. ## Global reach, local expertise Global reach, local expertise Our central offices are located in Spain, Brazil, Germany, and Mexico. Having HQs around the world allows us to stay agile, adapt to local changes, and keep delivering a service that meets the needs of each market. ## Improve your team's experience Improve your team's experience Sign up and start improving your company's business management. --- ## Introducing Apple Pay. Your iPhone is now your Factorial Card. **URL:** https://www.factorialhr.co.uk/apple-pay ### Description Apple Pay is an easy, secure and private way to pay — in-store, online and even in your favourite apps. Available with your Factorial card on your iPhone, Apple Watch, iPad and Mac. #### Main content ## Introducing Apple Pay. Your iPhone is now your Factorial Card. Introducing Apple Pay. Your iPhone is now your Factorial Card. Apple Pay is an easy, secure and private way to pay. Factorial Card now available on your Apple devices. ## Pay easily. Pay fast. Pay easily. Pay fast. Feel free to leave your wallet at home. With Apple Pay, you can pay quickly and easily with your Factorial Card straight from your iPhone or Apple Watch. And it gets even easier. With Apple Watch, simply hold your Apple Watch up to the card reader. ## Save time. Every time. Save time. Every time. Just look for the Apple Pay and contactless logos and pay quickly and easily with your Factorial card straight from your iPhone or Apple Watch. When online, open your digital wallet and pay with Touch ID or Face ID. Fast and easy, right? ## Pay securely. With Face ID. Pay securely. With Face ID. Apple Pay requires Face ID, Touch ID or your passcode. These features are designed so only you can make purchases with Apple Pay. Your actual card number is never stored on your device or Apple servers, nor shared by Apple with merchants. ## Where can I use Apple Pay? Pay on the go, with few to no limitations whatsoever and full visibility over payments. ## Apple Pay at stores Apple Pay works in all establishments where you see the symbol of Apple Pay or contactless card, and uses the NFC technology of your mobile. ## Apple Pay in apps Pay in apps and on the web with iPhone and iPad. Simply select Apple Pay as your payment method and confirm with Touch ID. ## Apple Pay on Safari Paying with your Mac in Safari is easy: select Apple Pay at checkout and complete your purchase with your iPhone or Apple Watch. ## Questions about Apple Pay Find the answers to any burning questions here. ## How do I add my Factorial card to Apple Pay? ## Will it work on my device? ## How much can I spend with Apple Pay? ## What if I'm travelling? ## What if I lose my device? ## Adding Factorial Cards to Apple Wallet It's fast and easy. ## Factorial To get started, open your Factorial app, go to 'Cards', and tap on 'Add to Apple Wallet'. Then, follow the on-screen instructions. ## iPhone and Apple Watch Open Apple Wallet on your iPhone and tap the plus sign (+) to get started. You can also add your card to any paired Apple Watch. --- ## Internal Information System and Defense of the Informant **URL:** https://www.factorialhr.co.uk/internal-information-system-and-defense-of-the-informant ### Description A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Internal Information System and Defense of the Informant Internal Information System and Defense of the Informant - ## Reportable facts: The Whistleblower Channel should be understood as an instrument that allows the communication of behaviours that may constitute non-compliance or irregularities that may go against the interests of the European Union or may constitute an unlawful act or a breach of applicable regulations. ## Rights of the whistleblower: The whistleblower will have the following guaranteed rights: - Right to anonymity: The whistleblower who submits a report through the Whistleblower Channel may maintain anonymity regarding their identity, guaranteeing the same during the process. It is optional for the whistleblower to include data that allows their identification through the enabled complaint form. - Right to confidentiality: Both the content of the report and the identity of the whistleblower will be confidential, and cannot be revealed without their express consent to anyone other than the competent personnel to receive and process the reports, with the exceptions established by the European Union law or state regulations in the context of investigations carried out by authorities or in the course of judicial proceedings. - Prohibition of retaliation: The whistleblower will be protected against reprisals, even if the investigation carried out verifies that there has been no breach of the interests of the Union or applicable regulations, provided that they have not acted in bad faith. - Right to choose: The whistleblower may choose the most appropriate channel for the report, being able to use internal or external (competent authorities) reporting channels. - Right to receive information: The whistleblower has the right to be informed of the status of their report as well as the results of the investigations. - Right to limited information: The whistleblower will not be obliged to provide data that is not strictly necessary to process the report, and subsequently, data that is not strictly necessary for the investigation cannot be requested or retained. The information provided cannot be used for purposes other than the investigation. In the event that the data is transmitted to a third party to investigate the report (for example, a law firm or external auditor), both the whistleblower and the reported party must be informed beforehand. However, such consent will not be necessary when the transfer is authorised by law. Personal data processed as a result of submitting a report through the FNMT-RCM Whistleblower Channel will be processed in accordance with the General Data Protection Regulation, Regulation (EU) 2016/679, and Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights, and other related regulations in force. - Right to exercise data protection rights: The whistleblower will have the right to exercise the rights conferred by personal data protection legislation. - Right to receive a response within a reasonable period: The whistleblower will receive an acknowledgment of receipt of their report within a maximum period of seven days from its receipt, except when the whistleblower expressly requests otherwise or when the body in charge of the investigation considers that such acknowledgment may compromise the protection of the whistleblower's identity. The deadline for data processing and investigation cannot exceed three months in accordance with current regulations. - Right to deletion of data: After three months from the introduction of the data, it must be deleted from the reporting system, except when the purpose is to preserve evidence of the functioning of the Compliance System model or when legal proceedings or investigations by competent authorities derive from it. ## Imposition of disciplinary measures: If it is duly verified during the investigation that the investigated facts are true and linked to irregular or unlawful conduct, the whistleblower may be subject to sanctions in accordance with labor legislation and other civil and commercial obligations that the member of the company's staff, company personnel, or person linked to it may have contracted. The facts may also be made available to competent authorities if they may constitute a offense. In the event that the whistleblower is a third party with whom a labor relationship is not maintained (supplier, commercial agent, candidate, etc.), applicable sanctions will be limited to the commercial sphere, without prejudice to the communication of the facts to competent authorities. ## Communication of false or bad faith reports: The Whistleblower Channel must be used responsibly and appropriately. The communication of false facts, with a malicious and morally dishonest attitude, constitutes a breach of good faith that should preside over work relationships or in the commercial sphere. If, after the appropriate analysis, it could be concluded that the reported facts are manifestly false and that the report has been submitted with a malicious and bad faith attitude: (i) the report will be archived, documenting the reasons that led to the file being closed, ending the investigation work; (ii) said circumstance will be transferred to the HR Director so that, in coordination with the Compliance Committee, disciplinary measures are proposed in accordance with the current Collective Agreement; and (iii) the proposed sanction will be communicated in writing to the Management Committee or, if applicable, to the Board of Directors, who will decide on the disciplinary action to be applied to the malicious whistleblower. ## Whistleblower Channel Investigation Procedure: The internal procedure for managing reports will consist of the following phases: Initial phase: If the whistleblower chooses to use the internal Whistleblower Channel, they will have to fill out the complaint form that is available. The report must be individual. In case several people have knowledge of the same fact or circumstance that must be communicated, each of them must do so individually through the Whistleblower Channel. The contents required in the communication form are as follows: - Email - Identification of the reported party (unless the report is made anonymously) - Description of the facts through a free field. - Before formalising the report, the communication must be confirmed by entering a verification text using a CAPTCHA code in order to prevent any false registration within the reporting channel. It is important that the whistleblower provides sufficient detail about the facts, behaviors, or suspicious activities, so that the Compliance Committee or the Compliance Officer can carry out a preliminary analysis of the content, even allowing the sending of attached files or documents related to the reported facts. The company must acknowledge receipt of the report to the whistleblower within a maximum period of 7 days. The company may ask the whistleblower to provide additional information if necessary. For example: - Location of the office where the facts occur - Description of the irregularity/section of the procedure on which clarification or interpretation is desired - Time when it occurs - Categorise if it is punctual or recurrent - Identification of the person(s) responsible - Identification of the whistleblower - Detail how the irregularity was discovered - Documentation attached to the report (evidence or indications) - Relevant comments - Evidence or indications: In the case of a report, the circumstances of the same must be detailed and evidence or indications that support it must be attached, together with the identification of other possible witnesses or workers who may have had knowledge of the facts. If 30 days elapse without obtaining a response to the request, it will be considered that the whistleblower has waived their intention to file a report, except in cases categorised as critical. Instructive phase: Opening of the investigation procedure: - Assignment of a risk level to each report, which may be: LOW, MEDIUM, HIGH or CRITICAL - Recording of the date of the report and scheduling of the deadline for resolution - Development of the investigation and collection of evidence or indications - Preparation of a report/record or the investigative actions carried out by the instructor The deadline for resolution will not exceed 3 months from the acknowledgment of receipt or, if no acknowledgment of receipt was sent to the whistleblower, three months from the expiration of the seven-day period after the report was made. Exceptionally, the period may be extended to 6 months when necessary due to specific circumstances of the case, in particular the nature and complexity of the object of the report, which may justify a long investigation. Resolution phase: The company will issue a Resolution that includes a documented and objective exposition of the facts, followed by a detailed exposition of the result of the investigative actions carried out. The resolution must be communicated to the whistleblower and the reported party. Three types of Resolutions are proposed: - Verification of the reported facts: Proposition of corrective measures - No verification of the reported facts: Closing of the caseIn this case, the whistleblower will be provided with clear and easily accessible information on external reporting procedures to competent authorities in accordance with Article 10 of the Whistleblowers Directive and, if applicable, to Union institutions, bodies or agencies.Referral of the investigation to another instance: Because it is a crime or because another institution or company is responsible for resolving the reported matter: for this, it may be necessary to request the personal data of the whistleblower in case they have reported anonymously, or obtain their permission to be able to reveal their identity to the authorities. - In this case, the whistleblower will be provided with clear and easily accessible information on external reporting procedures to competent authorities in accordance with Article 10 of the Whistleblowers Directive and, if applicable, to Union institutions, bodies or agencies. - Referral of the investigation to another instance: Because it is a crime or because another institution or company is responsible for resolving the reported matter: for this, it may be necessary to request the personal data of the whistleblower in case they have reported anonymously, or obtain their permission to be able to reveal their identity to the authorities. - In this case, the whistleblower will be provided with clear and easily accessible information on external reporting procedures to competent authorities in accordance with Article 10 of the Whistleblowers Directive and, if applicable, to Union institutions, bodies or agencies. - Referral of the investigation to another instance: Because it is a crime or because another institution or company is responsible for resolving the reported matter: for this, it may be necessary to request the personal data of the whistleblower in case they have reported anonymously, or obtain their permission to be able to reveal their identity to the authorities. --- ## AI HR Software: Unleashing Dual Power **URL:** https://www.factorialhr.co.uk/ai ### Description With our AI HR Software we will provide you with a new level of automation for your HR processes. Unlock the full potential of your business! #### Main content ## AI HR Software: Unleashing Dual Power AI HR Software: Unleashing Dual Power Integrate HR AI tools to revolutionise the way you do business. Turbocharge your processes with AI for recruitment, documentation, reporting and more. ## Unleash the full potential of Factorial with AI Streamline your processes on a whole new level with the ultimate automation capabilities. ## Enhanced Talent Acquisition Streamline your processes on a whole new level with the ultimate automation capabilities. ## Streamlined and Efficient HR Processes Optimise HR and get back time for other critical tasks. ## HR Analytics and Predictive Insights Empower your workforce and elevate your business with cutting-edge tools. ## Recruit talent effortlessly with AI Recruit talent effortlessly with AI Save time spent manually screening CVs and filtering candidates for a first interview using our AI hiring software. Connect with the best candidates who truly match the job description. Thanks to AI support, we've also optimised our talent pool to help fill your positions as quickly as possible. Building your dream team just got a whole lot easier. ## Summarise Roles with Custom Competency Descriptions Get competency suggestions based on a role, create new descriptions instantly and easily assign them to a position so you can hire the candidate best suited to each job. ## Effortless Document Summaries Automatically generate summaries of lengthy documents, highlighting key information, insights and findings. ## Hyper-Automated Reports Curious about the size of your product team or the gender distribution in your company? Just ask our AI HR software and generate a customised report in seconds with all the information you need. ## Gain Meaningful Insights Reduce manual tasks by streamlining your daily operations with AI HR tools, enabling you to dedicate valuable time and resources to unlocking the full potential of your employees. ## Hiring your dream candidate has never been easier Hiring your dream candidate has never been easier The numbers speak for themselves. - 30% cost per hire + 14 h/week of time back usually spent recruiting + 35% faster and more efficient ## What's next? This is just the beginning of our AI HR tools. Here's a sneak peak of the exciting things to come. ## Unleash the power of Factorial AI Unleash the power of Factorial AI Book a free demo and speak to an expert about how to improve your company's Human Resources management using AI HR software. --- ## Become our Reseller Partner **URL:** https://www.factorialhr.co.uk/partners-distributors ### Description Become a vendor and distributor of our software today. Discover all the advantages and benefits of our Partners channel. #### Main content ## Become our Reseller Partner Become our Reseller Partner By joining our programme you will elevate your business potential and seize new revenue opportunities. Expand your service offering, grow your business and boost your profitability! ## Accelerate the growth of your business, become Factorial Reseller Partner. Accelerate the growth of your business, become Factorial Reseller Partner. Our Business Partner program is perfect for resellers of SaaS management solutions. Complete the form to receive an explanatory PDF in your mailbox, and find out about the benefits of the distributor/reseller program. ## Bring value to your customers You help to solve most of the problems and procedures related to Human Resources. ## Gain new lines of business Increase your company's service offering and the profitability of your business with new opportunities. ## Find out which level of collaboration suits you best ## Grow your income with higher commissions and increase your business opportunities. Take a look at the benefits for each type of Partner. ## Partnerships that lead to success Partnerships that lead to success We want to meet you, ask you for information and tell you how our partner programme works. --- ## Free work hours calculator **URL:** https://www.factorialhr.co.uk/free-time-card-calculator-online ### Description Free online time clock calculator with lunch. Clock in for work and calculate hours. Try our time card calculator for free! #### Main content ## Free work hours calculator ## Calculate work hours and fill timesheets with our simple timesheet calculator. ## How to use the work hours calculator To get started, simply input the start and stop times for your employees. Then, factor in any lunch or break deductions as needed. Our user-friendly system takes care of the rest. The free timesheet calculator will effortlessly generate a comprehensive time sheet report, complete with daily and weekly work hour totals. ## Clock time Add start and stop times for employees ## Calculate work hours After adding the clock hours, calculate daily and weekly hours worked with the worked hours calculator. ## Receive your time sheet Simply fill in your details and your online time sheet will be generated automatically! ## Sign your timesheet Now that you've calculated your time card hours and received your filled timesheet, you can download and print your document. Don't forget to sign it! ## Calculating time for work Is the process of tracking the working hours of multiple remote employees and managing their time cards becoming overwhelming and time-consuming? Look no further than Factorial! Our HR software comes equipped with a suite of features designed to simplify your business management. Use our free time card calculator to monitor employee hours worked. If you want to try more features that our HR software has to offer, start your free trial today! ## Timecard calculator A mobile app for employees to clock in and out, request PTO, and check their schedule from anywhere. ## Payroll hour calculator Clock work hours, see total hours worked, track PTO, and prepare all data for simplified payroll. ## Clock for work See employee presence and absences in real time. Keep track of hours worked. ## What is a work hours calculator? Our worked hours calculator is a tool available online for free, that provides quick and automated calculations of an employee's work hours with breaks and potential overtime. Here's a breakdown of what a free online time card calculator can do. What does Factorial offer? Factorial offers the simplicity of time cards, timesheets, and work time clocks - all in one! Instead of spending time reminding employees to clock-in and out at the beginning and end of each shift, why not automate your HR processes? With Factorial, you can centralise your PTO management, time tracking, shift scheduling and more in a single hub. Schedule a free demo to learn all about how you can simplify your HR processes and start focusing less on paperwork and more on your people. ## Hour calculator These calculators can quickly compute the total hours worked and any overtime based on the inputted clock-in and clock-out times. ## Meal break calculator Our free online time card calculator is easy-to-use, catering to basic time tracking necessities. Add and accommodate for breaks. ## Calculate timesheets Calculations are promptly generated without the need for the manual creation and customisation of Excel formulas and equations. ## Much more than a simple time card system Much more than a simple time card system Sign up for a free trial to try Factorial's HR toolkit and replace paperwork for good. ## Frequently Asked Questions About Time Cards Do you still have questions? Learn all about time cards and time card calculators here. ## What is a time card anyway? ## What is a time card calculator? ## What's the best way to log work hours? ## How do I calculate my working hours? --- ## HR software for retail to build your brand and team **URL:** https://www.factorialhr.co.uk/retail-hr-solutions ### Description Factorial automates HR tasks required within the Retail Industry like Time-tracking, Leave Management, and, sending documents in bulk and many more. #### Main content ## HR software for retail to build your brand and team HR software for retail to build your brand and team Factorial's business management software allows you to easily schedule shifts, track working hours, recruit experienced talent and digitise the entire employee lifecycle. Whether you’re an independent, local, or chain retailer, Factorial can help you flourish by saving time spent on admin so you can focus on what really matters: employee and customer experience. ## Factorial's HR software for retail to grow your retail business Factorial's HR software for retail to grow your retail business Pick and choose which tools best suit your company thanks to our customisable bundles. ## Track working hours automatically Have your team clock in and out via app so you can monitor lateness and absenteeism with ease. ## Digitise and speed up recruitment Build your dream team of people with retail experience and integrate them quickly with onboarding workflows. ## Transition to paperless Centralise documents and payslips, distribute and personalise them in bulk, and request e-signatures. ## Organise shifts with flexibility Plan schedules, assign shifts to individuals or locations, replicate templated rotas and view conflicts. ## Foster team spirit Encourage social interactions, create communities and celebrate milestones to build a fun company culture. ## Payroll & overtime Get all the info you need the calculate payroll error free, different contracts, time policies, etc ## Easily find top talent with Factorial's HR recruitment software for retail Easily find top talent with Factorial's HR recruitment software for retail The retail industry is rooted in people. Companies need to find personable employees with experience in customer-facing roles and nurture them to avoid losing top talent. Factorial facilitates both by empowering you to: ## Centralise time management Manage your team’s time, holidays and work shifts across multiple locations all from one place and via mobile app. ## What our retail clients think What our retail clients think More than 570 retail and consumer discretionary companies trust Factorial to streamline their HR processes every day. ## Overcoming HR Challenges in Retail Overcoming HR Challenges in Retail Download this free ebook to discover how to navigate common workforce management challenges, such as recruitment, retention, development and scheduling. ## A number is worth a thousand words A number is worth a thousand words Factorial is already having an impact on employees worldwide and empowering countless HR teams to make better business decisions. 300,000 Factorial users worldwide + 8,000 companies use Factorial every day. + 30h saved monthly by users ## We make it easier than ever Choose the best pricing plan for you without any commitment and with complete security. ## Choose the plan that best suits you Our plans are for all budgets and have a trial period of 14 days. Pick and choose the tools that suit your business. ## Try us with not string attached Try out Factorial without giving us your card details. Let the software speak for itself. ## Cancel anytime You can easily change your plan or cancel whenever you like - but we’re sure we’ll give you plenty of reasons to stay. ## Privacy and security guaranteed We block dangerous connections and encrypt all your information. Learn more here. ## Retail FAQs Any doubts or questions? Find our most frequently asked below. ## Does Factorial offer employee scheduling and shift management capabilities? ## Can Factorial help with recruitment in the retail sector? ## How does Factorial support compliance with Working Time Regulations? ## Can I integrate Factorial with my existing payroll system? ## How can Factorial enhance employee engagement? ## Is Factorial suitable for both independent businesses and chains? ## Is Factorial accessible via mobile? ## What kind of reporting and analytics capabilities does Factorial offer? ## How can I get started with implementing Factorial at my business? --- ## Let’s keep the conversation going **URL:** https://www.factorialhr.co.uk/hr-tech-europe-2025 ### Description Meet us on March 4-5, 2025, at RAI Amsterdam, Hall 10, stand 10-164, to connect, learn, and shape the future of human resources together. #### Main content ## Let’s keep the conversation going Let’s keep the conversation going We loved connecting with you at HR Tech in Amsterdam! Whether you visited our stand or are catching up after the event, we’re here to help. Explore the latest HR innovations and discover how Factorial can support your HR transformation. 🗓️ 4-5th of March 📍 Principality Stadium Cardiff, Millenium Lounge 📢  CIPD conferences, exhibitions & events, sponsored by Factorial Help us shape the future of work at our upcoming HR events and network with like-minded people professionals ## HR meets innovation with Factorial HR meets innovation with Factorial Factorial is a global HR and people management platform that helps organisations take administrative burden off HR teams so they can focus on what matters most — their people. Trusted by thousands of companies worldwide, it automates core tasks like payroll, time off, hiring workflows and reporting, and is rapidly advancing with AI-powered insights and automation to boost HR productivity and impact. ## Discover our functions in a product demo Discover our functions in a product demo Thank you for visiting us at stand 10-164 in Hall 10 at HR Tech Europe! We showcased how Factorial helps digitize employee management and simplify HR processes. Missed our live demo or want to explore Factorial further? Request a demo now to see how our solution can streamline your day-to-day work. ## Simplify HR to Boost Your Business with Factorial Simplify HR to Boost Your Business with Factorial Save time and money by automating your HR processes: Time off, documents, HR reports, recruitment, performance, expenses & more! ## Effortlessly manage employee time and preserve your own Effortlessly manage employee time and preserve your own Switch Excel for Factorial for a seamless and flexible approach to time, holidays, and shift management. No more missed time-off request forms or emails. Managing employee time-off requests with our software is a breeze. Understand your team’s performance and productivity to make informed business decisions. Create rotas with flexibility and keep shifts covered without the hassle (or the spreadsheets). --- ## Poor Managers. **URL:** https://www.factorialhr.co.uk/poor-managers ### Description The majority of managers are fed up with their work, but we’re here to change that. #### Main content ## Poor Managers. ## Managers are fed up. Managers are fed up. And we get it. Leading teams was meant to be fulfilling and impactful, but it turned out to be a load of paperwork and pen-pushing. 1 in 5 managers work 60 hours per week 53% of managers are fed up with their work 0% of teams are happy with this situation ## We’re here to change that. We take care of managers with an all-in-one business software. ## Easy for your team Accessible and intuitive so that your people can benefit from day one, whether they’re beginners or tech whizzes. ## Powerful for your business Real-time insights to inform your business decisions so you can make them with confidence. ## Miraculous for your sanity Free up time by automating repetitive, frustrating tasks so you can focus on people, not paperwork. ## All you need to manage your team. All you need to manage your team. ## Stop handling admin. Start generating impact. Stop handling admin. Start generating impact. Book a free demo to see how you can save time on manual tasks to invest into yourself and your team. --- ## Let’s keep the conversation going **URL:** https://www.factorialhr.co.uk/hr-technologies-london-2025 ### Description Meet us on March 4-5, 2025, at RAI Amsterdam, Hall 10, stand 10-164, to connect, learn, and shape the future of human resources together. #### Main content ## Let’s keep the conversation going Let’s keep the conversation going We loved connecting with you at HR Technologies in London! Whether you visited our stand (BB35) or are catching up after the event, we’re here to help. Explore the latest HR innovations and discover how Factorial can support your HR transformation. 🗓️ 23-24th of April 📍 Stand BB35 📢  HR Tech Seminar Theatre 1 - Day 1 ## AI-Powered insights from our HR Tech Seminar AI-Powered insights from our HR Tech Seminar On April 23rd at 12:00, we will explore how Microsoft Co-Pilot and Factorial are redefining HR with AI-powered innovation. Want to dive deeper into the insights shared? Connect with our speaker to discuss how AI is transforming HR workflows, boosting engagement and empowering HR leaders to drive strategic growth and employee well-being. ## Discover our functions in a product demo Discover our functions in a product demo Visit us at stand BB35 at HR Technologies London! We will showcase how Factorial helps digitise employee management and simplify HR processes. Missed our live demo or want to explore Factorial further? Request a demo now to see how our solution can streamline your day-to-day work. ## Simplify HR to Boost Your Business with Factorial Simplify HR to Boost Your Business with Factorial Save time and money by automating your HR processes: Time off, documents, HR reports, recruitment, performance, expenses & more! ## Effortlessly manage employee time and preserve your own Effortlessly manage employee time and preserve your own Switch Excel for Factorial for a seamless and flexible approach to time, holidays, and shift management. No more missed time-off request forms or emails. Managing employee time-off requests with our software is a breeze. Understand your team’s performance and productivity to make informed business decisions. Create rotas with flexibility and keep shifts covered without the hassle (or the spreadsheets). --- ## Let’s keep the conversation going **URL:** https://www.factorialhr.co.uk/cipd-london-2025 ### Description Thanks for joining us on June 11–12 at EXCEL London, it was a fantastic two days of learning, connection, and conversation. #### Main content ## Let’s keep the conversation going Let’s keep the conversation going We loved connecting with you at CIPD Festival of Work in London! Whether you visited our stand (D70) or are catching up after the event, we’re here to help. Explore the latest HR innovations and discover how Factorial can support your HR transformation. 🗓️ 11-12th of June 📍 Stand D70 🏢 EXCEL London ## Discover our functions in a product demo Discover our functions in a product demo Visit us at stand D70 at CIPD Festival of Work! We will showcase how Factorial helps digitise employee management and simplify HR processes. Missed our live demo or want to explore Factorial further? Request a demo now to see how our solution can streamline your day-to-day work. ## Simplify HR to Boost Your Business with Factorial Simplify HR to Boost Your Business with Factorial Save time and money by automating your HR processes: Time off, documents, HR reports, recruitment, performance, expenses & more! ## Effortlessly manage employee time and preserve your own Effortlessly manage employee time and preserve your own Switch Excel for Factorial for a seamless and flexible approach to time, holidays, and shift management. No more missed time-off request forms or emails. Managing employee time-off requests with our software is a breeze. Understand your team’s performance and productivity to make informed business decisions. Create rotas with flexibility and keep shifts covered without the hassle (or the spreadsheets). --- ## Annex to the General Terms and Conditions - "Factorial Corporate Cards", "Benefits" and "Salary in Advance" Products **URL:** https://www.factorialhr.co.uk/annex-tc-cards-benefits-salary ### Description A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Annex to the General Terms and Conditions - "Factorial Corporate Cards", "Benefits" and "Salary in Advance" Products Factorial provides its clients with a secure and flexible technological infrastructure so that they can optimize the management of their employees' corporate benefits, as well as their use through corporate cards, with the guarantee of updated integrations with recognized suppliers. Last version: 12/12/2025 This Annex (the "Annex"), is a contractual document with legal effects that complements Factorial's General Terms and Conditions (the "T&Cs" available in its latest version at: https://factorialhr.co.uk/terms-of-use) and shall apply exclusively to Clients who contract products that include Factorial Corporate Cards and/or Benefits (as these terms are defined below). In the event of any inconsistency or contradiction between this Annex and Factorial's Terms and Conditions, the provisions of this Annex shall prevail with respect to the products or services covered by this Annex. 1. Definitions For the purposes of this Annex the following terms shall have the meanings set forth below: "Factorial Corporate Cards": the term "Factorial Corporate Card" shall mean corporate debit cards, understood as means of payment, both in physical and virtual format, which are issued by a Third Party Provider unrelated to Factorial and duly authorized as a payment service provider, which may or may not be linked to an electronic wallet (wallet) created and managed by a Third Party Provider, and which are made available to the Client according to the availability of the Third Party Provider. As they are issued by a Third Party Provider independent from Factorial and over which Factorial has no power of control (currently Stripe, or the entity that in the future may replace or complement it), it is the responsibility of this Third Party Provider (i.e. the payment service provider) the operation and operational control of the referred cards, as well as, if applicable, the operation and control of the wallet to which they are linked (if the wallet has been created by the same Third Party Provider; otherwise, the responsibility derived from the availability, operation and control of the wallet will correspond to the Third Party Provider that has created it). Factorial Corporate Cards are integrated in those Factorial products and services that, on the one hand, are related to the remuneration and benefits of the Client's employees/collaborators and/or to the Client's expense and financial control management (including, but not limited to, Factorial's "Expenses" and "Benefits" modules, as well as any other module or functionality that may be incorporated in the future with similar characteristics) and, on the other hand, require payment processing by the Third Party Payment Service Provider. "Benefits": is defined as the technological functionality offered by Factorial by virtue of which Clients (employers) are provided access to a module integrated in the Factorial Platform, specifically designed for the comprehensive management and administration of benefits offered by the Client (employer) to its employees, with Factorial acting as a technological service provider. The benefits that can be managed through this product include, but are not limited to, the following: meals, transportation, childcare services, insurance, wellness, training, as well as any other type of benefit that may be incorporated in the future, according to the updates and improvements that Factorial implements, without prejudice to Factorial's power, at its discretion, to exclude, if necessary, certain benefits in the future. Unless otherwise expressly stipulated in the corresponding contract, the use of the Benefits product necessarily requires the prior activation and use of the Factorial Corporate Cards, which entails the mandatory contracting of a Factorial product that includes such cards issued by a Third Party Provider duly authorized as a payment service provider. In reference to Benefits services involving insurance, Factorial informs you that it does not act, in any case and under any circumstances, as a distributor, intermediary or insurance broker. In this sense, Factorial does not perform any advisory activity, proposal or performance of work prior to the conclusion of an insurance contract, the conclusion of these contracts, or assistance in the management and execution of such contracts, or any other activity that can be understood as an insurance distribution activity in the terms contemplated in Title I of Royal Decree-Law 3/2020 of February 4th. Any mention or reference to insurance products within the framework of the services offered by Factorial is for information purposes only and is limited to identifying possible commercial opportunities (such as the provision of information or data on potential policyholders), where advice, distribution activity, management, contracting and eventual assistance would correspond exclusively to insurance distributors or mediators and/or duly authorized insurers. "Third Party Provider": Third Party Provider means any natural or legal person, entity or company external and independent from Factorial, in respect of which Factorial does not have control. The services provided by the Third Party Provider may include, but are not limited to, the following: (i) in-kind salary solutions; (ii) payment processing, execution and management; (iii) issuance and administration of Factorial Corporate Cards; (iv) flexible compensation systems; (v) other forms of non-cash compensation; and (vi) ancillary financial transaction processing services. The contractual relationship between the Client and the Third Party Provider, as well as their respective rights and obligations, shall be governed by the specific terms and conditions agreed by said Third Party Provider with the Client, Factorial being a third party outside the contractual relationship between the Third Party Provider and the Client, acting only as a facilitator of the technological integration between the parties, without assuming any responsibility for the services provided directly by the Third Party Provider to the Client and, ultimately, to the employees and/or collaborators of the latter. "Salary in Advance" (liquidity provision) means a financial product that allows the employer to offer its employees early access to salary earned up to the time of the request, according to the limits and parameters previously configured by the employer on the Factorial platform. Factorial acts exclusively as a technological manager of the product, facilitating the interface and administrative processes necessary for its operation, without assuming financial, credit or banking responsibilities derived from its use. As an indispensable requirement for the activation and use of the product, the employer must open a specific bank account through the procedure enabled by Factorial directly with the banking entity or that entity that replaces it in the future, accept and fully comply with the terms and conditions established by said banking entity, and maintain at all times the bank account active and in operational conditions during the validity of the service. "The banking entity" will refer to Swan (or whoever at Factorial's discretion may be subrogated in its rights and obligations). 2. Functioning of Factorial Corporate Cards 2.1. Factorial issuance and role Factorial Corporate Cards are issued by Third Party Providers and their use is subject to the terms, conditions and privacy policies of such Third Party Providers. In the event that such Factorial Corporate Cards are associated and/or linked to an electronic wallet, you must also comply with the terms, conditions and privacy policies of such Third Party Providers regarding the use of such wallet. Factorial acts only as a technological intermediary that facilitates the integration of Factorial Corporate Cards into the Factorial Platform, but is not responsible for, involved in, or participate in the issuance, execution of payment transactions, processing or any other related financial activity. In case of loss, theft or robbery of Factorial Corporate Cards you should contact the Third Party Provider who issued it. Factorial disclaims any liability or damages arising from the misuse or improper use of Factorial Corporate Cards. All information on the use and/or management of Factorial Corporate Cards displayed on the Factorial Platform comes directly from the Third Party Provider and is presented for informational purposes only. Factorial disclaims any liability for any erroneous, outdated and/or incomplete information provided by the Third Party Provider. 2.2. Terms of Use and Liability Factorial Corporate Cards are personal, non-transferable and must be used in accordance with the policies and rules of use defined by the Client and in accordance with the terms and conditions established by the Third Party Provider issuing them. The Client and the employee holder of the Factorial Corporate Card (and of the, if applicable, electronic wallet (wallet) associated to such card) assume, exonerating Factorial in this regard, the exclusive and non-delegable responsibility for its use, including the custody of the credentials (PIN, passwords, etc.). This responsibility covers any improper, negligent or fraudulent use, as well as all economic, legal and tax consequences arising from the operations performed. 2.3. Configuration and Limits The Client may configure spending limits and Merchant category Codes (MCCs) through the Factorial Platform. Factorial acts as a technical intermediary in such configuration, but has no power of control over such configuration nor assumes any responsibility for the suitability and/or adequacy of the limits set by the Client. Transactions shall be authorized by the Third Party Provider subject to compliance with the configured parameters, notwithstanding any other limitations that the Third Party Provider may establish and apply. 3. Operation of "Benefits” 3.1 The "Benefits" product allows the Client to manage benefits for its employees through a module integrated in the Factorial Platform. This product may require the use of Factorial Corporate Cards and involve integrations with Third Party Providers. Such integrations are governed by the terms and conditions of the relevant Third Party Provider, and Factorial does not guarantee their availability, security or proper functioning. It is the sole responsibility of the Client to (i) ensure that the use of the benefits complies with applicable regulations; and (ii) inform its employee(s) of the rules and regulations for the use of the benefits. Factorial only acts as a technological intermediary to facilitate the management of the same for Clients and their employees. The Factorial Benefits Product may contain advertising, promotions, announcements and links to products or services of third parties, which will be visible to the users of the Factorial Platform. Factorial is not responsible, and disclaims all liability of any nature that may arise, for the contents, terms, conditions, fitness for purpose and/or use, nor for the quality of the products or services offered by such third parties. Any query, need for assistance and/or information regarding these products or services should be addressed directly to the relevant third party, who shall be solely responsible for resolving any incident and/or claim. 4. Operation of "Salary in Advance" 4.1 Issuance and Factorial's role The use of Salary in Advance is subject to the terms, conditions and privacy policies of the banking entity. The employer must comply with all terms, conditions and privacy policies established by the banking entity in relation to the specific bank account required for the product's operation. Factorial acts solely as a technological intermediary that facilitates and makes available Salary in Advance on the Factorial Platform, but is not responsible, does not intervene or participate in the provision of funds, execution of transfers, processing of advance payments or any other related financial activity. In case of technical problems, disputes or incidents related to Salary in Advance, you must contact the banking entity directly. Factorial disclaims any responsibility or damages derived from misuse or inappropriate use of Salary in Advance. Factorial disclaims any type of responsibility derived from erroneous, outdated and/or incomplete information that the banking entity has provided. 4.2 Conditions of use and responsibility Salary in Advance is personal for each employee and must be used in accordance with the policies and usage rules defined by the employer, in accordance with the terms and conditions established by the banking entity and in accordance with the Terms of use of the Factorial Platform. The employer and the employee beneficiary of Salary in Advance assume, exonerating Factorial in this regard, exclusive and non-delegable responsibility for its use, including compliance with established limits and the veracity of information provided. This responsibility covers any improper, negligent or fraudulent use of the product, as well as all economic, legal, fiscal and labor consequences derived from salary advances made. 4.3 Configuration and limits The employer can configure advance limits, frequency of use and eligibility criteria through the Factorial Platform. Factorial acts as a technical intermediary in said configuration, but has no control power over said configuration nor assumes any type of responsibility for the suitability and/or sufficiency of the limits established by the employer. Advances will be processed by the banking entity provided that the parameters configured by the employer are met and there are sufficient funds in the specific bank account, without prejudice to other limitations that the banking entity may establish and apply according to its own risk and regulatory compliance criteria. 5. Responsibilities of the Client 5.1 The Client assumes the following responsibilities: - To review and accept the terms and conditions, agreements and licenses of the Third Party Providers prior to using the services/products integral to the benefits offered to its employees. - To inform its employees of the conditions of use, limits, responsibilities and policies applicable to the services/benefits integral to the benefits, as well as the consequences of non-compliance with any of the above. - Monitor the compliance on the Platform by its employees with the limits, terms and conditions of use of the services/benefits products offered to such employees and assume responsibility for any misuse. The Client shall be responsible for duly informing employees about the permitted use of Factorial Corporate Cards, as well as, if applicable, the electronic wallet to which they are linked, including permitted uses, terms, conditions and limits of use, expenses, commissions, if any, and penalties for improper use. - Guarantee that the implementation of the services/products included in the benefits offered to its employees complies with applicable tax, labor and legal regulations. - Verify the accuracy of the information in the Platform before using it for accounting or payroll purposes. - Contract and manage directly and independently with the Third Party Providers any dispute or claim about their services. - Hold Factorial harmless against any claim, damage, indemnity, compensation, expense, cost or prejudice of any nature arising from the relationship between the Client and its employees and/or with the Third Party Provider. 6. Limitation of Factorial's Liability 6.1 Factorial acts exclusively as a software provider and technology intermediary. Factorial does not maintain any relationship with the Third Party Providers nor with the Client's employees.  Factorial's liability is limited as follows: - Advice. Factorial does not in any case and under any circumstances provide legal, tax, financial or any other kind of advice. - Third Party Services. Factorial is not responsible for the operation, availability, security and/or quality of the services provided by Third Party Providers, for the decisions of approval or denial of transactions or, in general, for obligations that correspond to the Third Party Providers under the agreements reached with the Client. - Information and Data. Factorial is not responsible for the availability, veracity, accuracy or completeness of the information coming from, provided by or obtained from any Third Party Provider, including, but not limited to, the Third Party Provider creator and manager of the electronic purse (wallet) to which the Factorial Corporate Card is linked, if any, and/or the Third Party Provider issuer of such card. - Security Incidents. Factorial does not assume and declines any responsibility derived from security incidents such as cyber-attack, fraud, theft or unauthorized use of the Factorial Corporate Cards and/or the electronic purse (wallet) to which they are linked, which must be managed by the Client and the Third Party Provider. - Damages. Factorial shall not be liable for any damages, whether direct, indirect, consequential or of any other nature, arising from the use and/or provision of the services of Third Party Providers. In all cases, any liability attributable to Factorial shall be governed by the provisions of Factorial's Terms and Conditions. - Absence of employment relationship. The use of the "Factorial Corporate Cards" and/or "Benefits", as well as any associated functionality in the Factorial Platform, does not generate in any case an employment relationship between Factorial and the Client's employees. Factorial shall not have the status of employer with respect to such employees, nor shall it assume any labor obligation whatsoever. Any inquiry, incident, claim or dispute arising from the use of these products by the Client's employees shall be directed exclusively against the Client, as the sole employer and responsible for the management and resolution of such issues, including, where appropriate, the dialogue with the Third Party Provider and the adoption of the necessary internal measures in accordance with applicable regulations. 7. Data Protection 7.1 Processing of personal data by Third Party Providers. Clients are informed that the use of certain services or products offered through Benefits on the Factorial Platform involves access to products and/or services provided or managed by Third Party Providers. Such products and/or services may require the processing of personal data of the Client's end users (such as identification or contact data), under the terms and conditions established by each Third Party Provider. Factorial shall not be responsible for the processing of personal data carried out by such Third Party Providers in the context of the services and products offered. The Client: - Must directly consult the terms and conditions and privacy policies of Third Party Providers before contracting and using their services; and - Must manage directly with Third Party Providers, in accordance with applicable privacy policies, any matter related to personal data processing carried out by Third Party Providers in relation to the provision of contracted services. 7.2 Processing of personal data by Factorial as data controller. Factorial, in its capacity as data controller, may process certain personal data of the Client's contact persons, including, by way of example, the account administrator, when they request activation of the benefits package -in particular, full name, corporate email, corporate phone number, company and position or role performed therein-, as controller, for the purpose of managing and facilitating contracting, whether of the basic or premium package, provision and/or use of products and/or services offered to the Client through Benefits. This processing is carried out based on the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (art. 6.1.b GDPR). For more information related to the benefits context in which Factorial acts as controller, the Client may consult Factorial's Privacy Policy. 7.3 Processing of personal data by Factorial as data processor. According to article 28 of the GDPR and Guidelines 07/2020 of the European Data Protection Board, the data processor is the one who processes personal data on behalf of the controller, always following their instructions and acting independently in the execution of such tasks. Factorial, in its capacity as data processor, regarding the provision of services and/or products offered through Benefits, will process the personal data of the Client's employees, acting exclusively on behalf of the Client and according to their instructions, in accordance with what is established in the Data Processing Agreement, as follows: - Storage of basic data and interaction management: Factorial will store on the platform basic information of the Client's employees related to contracted Benefits, so that they can access it, check their balance, activate or cancel services, and manage the PIN or blocking of their cards. - Data transmission to third parties: When a Client User wishes to contract a Benefit, Factorial may transmit the necessary data to the corresponding provider. This data includes basic data -full name, ID number, phone, address and gross annual remuneration-, as well as specific data that may vary according to the contracted Benefit. The transmission will be carried out in a linked manner from the platform, so that the User can register correctly in the Benefit. The Client may request at any time from Factorial the documentation of such instructions through the corresponding agreement. For more information about the processing of your data, you can contact your employer, who acts in their capacity as data controller. 8. Resolution of Disputes with Third Parties 8.1 Any conflict, claim or dispute related to the services provided and/or products offered by Third Party Providers shall be handled directly between the Client and the relevant Third Party Provider, without Factorial's intervention except for the basic level 1 (L1) support it may provide. Factorial disclaims and declines any liability that may arise from the services provided and/or products offered by Third Party Providers to the Client. 8.2 Factorial may, at its discretion and without obligation (unless otherwise provided by applicable law), provide basic technical information that may be useful in resolving disputes between the Client and Third Party Providers and/or employees of the Client, but in no event shall Factorial act as a mediator, arbitrator or party in the resolution of disputes and in no event shall Factorial assume any costs, indemnification or refunds arising from such disputes. 8.3 Factorial reserves the right to update this Annex at any time. Any modification to the essential conditions will be notified to the Client in the terms indicated in Factorial's Terms and Conditions. --- ## Automate IT operations and sync them with HR **URL:** https://www.factorialhr.co.uk/factorial-it ### Description An all -in-one IT system to manage endpoints, SaaS, security and configurations in a single place. #### Main content ## Automate IT operations and sync them with HR Automate IT operations and sync them with HR Stop juggling spreadsheets and separate tools. Automate IT asset management, SaaS access, compliance and procurement in a single platform. 3 min On/offboarding 20% Lower SaaS spending 100% Audit-ready ## Device procurement Device procurement Order from a global catalog and ship pre-configured devices directly to employees in 60+ countries. ## Multi-OS MDM Multi-OS MDM Manage Mac, Windows, Linux, and iOS in one dashboard. Enforce encryption, ensure ISO compliance, and wipe lost devices remotely. ## SaaS management and automation SaaS management and automation Automatically grant app access on day one and revoke it immediately at offboarding. Stop paying for unused licenses. ## Ready to reduce IT workload by 70%? Ready to reduce IT workload by 70%? Join hundreds of IT teams already reducing manual work with Factorial IT ## See Factorial IT in action See Factorial IT in action Leave us your details and our IT team will reach out shortly to schedule a demo. Here’s what to expect: ## Don’t take our word for it - read what our customers are saying Don’t take our word for it - read what our customers are saying ## Factorial IT FAQs Read all the most frequently asked questions and answers about Factorial's IT inventory & asset management software. ## How does Factorial IT integrate with Factorial HR? ## Can we connect Factorial IT with our current HRIS? ## Is Factorial IT secure and compliant with UK GDPR? ## Can we migrate from our current MDM or import existing devices? ## Which countries does Factorial IT ship to? ## What is the best IT asset management software? ## Everything IT needs, from day one to day done Everything IT needs, from day one to day done Provision access, ship devices, and enforce security policies automatically --- ## Let’s keep the conversation going **URL:** https://www.factorialhr.co.uk/cipd-2026 ### Description Meet us to connect, learn and shape the future of human resources together. #### Main content ## Let’s keep the conversation going Let’s keep the conversation going We loved connecting with you at CIPD events 2026! Whether you visited our stand or are catching up after the event, we’re here to help. Explore the latest HR innovations and discover how Factorial can support your HR transformation. Help us shape the future of work at our upcoming HR events and network with like-minded people professionals 🗓️ 4th of February - Wales 🗓️ 25th of February - Northern Ireland 🗓️ 6th of March - Scotland 📍 Principality Stadium Cardiff, Millenium Lounge 📢 CIPD conferences, exhibitions & events, sponsored by Factorial ## HR meets innovation with Factorial HR meets innovation with Factorial Factorial is a global HR and people management platform that helps organisations take administrative burden off HR teams so they can focus on what matters most — their people. Trusted by thousands of companies worldwide, it automates core tasks like payroll, time off, hiring workflows and reporting, and is rapidly advancing with AI-powered insights and automation to boost HR productivity and impact. ## Simplify HR to Boost Your Business with Factorial Simplify HR to Boost Your Business with Factorial Save time and money by automating your HR processes: Time off, documents, HR reports, recruitment, performance, expenses & more! ## Effortlessly manage employee time and preserve your own Effortlessly manage employee time and preserve your own Switch Excel for Factorial for a seamless and flexible approach to time, holidays, and shift management. No more missed time-off request forms or emails. Managing employee time-off requests with our software is a breeze. Understand your team’s performance and productivity to make informed business decisions. Create rotas with flexibility and keep shifts covered without the hassle (or the spreadsheets). ## See Factorial in action. Schedule your live demo now! See Factorial in action. Schedule your live demo now! We look forward to showing you how this platform can help your company. --- ## Automate IT operations and sync them with HR **URL:** https://www.factorialhr.co.uk/procurement ### Description Factorial IT connects procurement, inventory, and offboarding in one platform, so laptops and devices are provisioned automatically through your HR workflows. #### Main content ## Automate IT operations and sync them with HR Automate IT operations and sync them with HR Stop juggling spreadsheets and separate tools. Automate IT asset management, SaaS access, compliance and procurement in a single platform. 3 min On/offboarding 20% Lower SaaS spending 100% Audit-ready ## Provision devices without the vendor chaos Provision devices without the vendor chaos Order or rent devices from the marketplace, or assign from existing inventory — with requests, approvals, and tracking handled in one place. ## Standardized setups, zero-touch delivery Standardized setups, zero-touch delivery Define standard device kits by role or team, then deliver them ready to use. New hires receive laptops with apps, settings, and access already in place. ## We handle logistics, end to end We handle logistics, end to end Ship devices directly to employees, keep spare hardware ready, and recover equipment automatically as roles change. ## Offboard fast. Recover everything Offboard fast. Recover everything The moment someone leaves, access is revoked and a tracked return workflow starts automatically. Devices and accessories are recovered on time without manual follow-ups. ## Hardware that stays in sync with your team Hardware that stays in sync with your team One place to order, track, deploy, and recover devices. ## See Factorial IT in action See Factorial IT in action Leave us your details and our IT team will reach out shortly to schedule a demo. Here’s what to expect: ## Factorial IT FAQs Read all the most frequently asked questions and answers about Factorial's IT inventory & asset management software. ## How does Factorial IT integrate with Factorial HR? ## Can we connect Factorial IT with our current HRIS? ## Is Factorial IT secure and compliant with UK GDPR? ## Can we migrate from our current MDM or import existing devices? ## Which countries does Factorial IT ship to? ## What is the best IT asset management software? ## Everything IT needs, from day one to day done Everything IT needs, from day one to day done Provision access, ship devices, and enforce security policies automatically --- ## Figures **URL:** https://www.factorialhr.co.uk/apps/integration/figures ### Description Run compensation analysis on market benchmarks and more - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Figures What is Figures? Figures is a compensation platform that allows you to analyze who may be at risk of leaving due to salary, base your decisions on live data updated in real-time, create an overview of your compensation policy and level up your audit of salary equity between men and women with unique and innovative indicators What are the benefits of this integration? Save time and effort by viewing, analyzing and comparing your salary data across all markets using the all-in-one compensation platform Figures, with the data you have already attributed in Factorial to meet your company’s standards! With Figures, effortlessly synchronise employee data for in-depth analysis of compensation against market benchmarks and other Data Intelligence solutions. Experience the benefits: - Gain insights into the gender pay gap - Enjoy automatic data transferring - Stay updated insights from the market - Reduce the risk of miscommunication - Save time on researching compensation benchmarking data What does Figures integration include? - Email - First name - Last name - Company Name - Compensation Information ## Similar integrations --- ## DATEV LODAS - Export new hires **URL:** https://www.factorialhr.co.uk/apps/integration/datev ### Description Manage employee data exports from Factorial to DATEV LODAS. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## DATEV LODAS - Export new hires ## What is DATEV LODAS? DATEV eG is Germany's third-largest provider of business software and a leading European IT service provider. The company offers software, cloud solutions, and expertise for digital collaboration between small and medium-sized enterprises (SMEs) and tax consultants. DATEV supports businesses, freelancers, municipalities, associations, and institutions. ## Benefits Manage your employees in Factorial and export a file specifically prepared for DATEV. The file, exported in ANSI format, ensures easy import into DATEV LODAS, removing the need for repetitive manual data entry. - Single data entry - Proper formatting - Data readability ## Similar integrations --- ## Payflow **URL:** https://www.factorialhr.co.uk/apps/integration/payflow ### Description Optimise employee data and payroll management with automatic synchronisation. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Payflow ## What is Payflow? Payflow provides employees with instant access to earned wages, enhancing their financial well-being. This solution improves productivity and engagement within companies, all without impacting cash flow. ## Benefits - Improved productivity: boost employee engagement and productivity without affecting cash flow. - Easy data management: eliminate manual data transfers and duplication by syncing automatically. - Automatic updates: keep data current with optimised synchronisation between Payflow and Factorial. - Unified source of truth: centralise all employee data in one reliable platform. - Simplified employee sync: automatically create, update, and terminate employees across both platforms. - Payroll synchronisation: sync payroll supplements from Payflow to Factorial at the end of each payroll cycle. ## Similar integrations --- ## Suprema **URL:** https://www.factorialhr.co.uk/apps/integration/suprema ### Description Simplify attendance tracking with secure and reliable biometric solutions. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Suprema ## What is Suprema? Suprema is a leading biometric technology company specialising in fingerprint, facial, and iris recognition systems. Their solutions include access control, time and attendance tracking, and biometric security for various industries. Benefits - Easy hardware integration: connect Factorial's attendance product directly with Suprema devices. Clock-in and clock-out operations are automatically registered through Factorial's API. - Biometric accuracy: ensure secure and precise employee identification with advanced biometric technology. - Device independence: eliminate the need for computers, phones, or tablets for attendance tracking. - Effortless clock-in/out: employees can clock in and out with biometric security, simplifying the process and reducing reliance on apps. ## Similar integrations --- ## Zucchetti **URL:** https://www.factorialhr.co.uk/apps/integration/zucchetti ### Description Simplify business management with tailored solutions. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Zucchetti ## What is Zucchetti? Zucchetti is a leading Italian software company that provides comprehensive solutions for human resources, payroll, and business management. Their software is designed to enhance productivity and optimize processes for organisations of all sizes. ## Benefits - Integrated solutions: Zucchetti offers a unified platform that combines HR, payroll, and management tools, ensuring efficient data flow across departments. - User-friendly interface: the intuitive design simplifies navigation, making it easy for users to access and manage information. - Enhanced compliance: Zucchetti’s software is regularly updated to ensure compliance with the latest regulations and labour laws. - Customizable features: tailor the software to meet specific organisational needs, enhancing overall efficiency. ## Similar integrations --- ## Cobee **URL:** https://www.factorialhr.co.uk/apps/integration/cobee ### Description Automate and simplify employee benefit plans with Cobee. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Cobee ## What is Cobee? Cobee is a digital platform that enables flexible, fully automated management of employee benefit plans. Its mission is to help companies improve employee satisfaction by making it easy for employees to increase their take-home pay without raising company salary costs or requiring complex administrative processes. ## Benefits - Employees can access benefits like meal vouchers, health insurance, educational courses, and childcare directly from their mobile. - By integrating with Factorial, employees are automatically added from day one, eliminating the need for manual updates. - Centralise all benefits in one place with flexible usage options for your team. - Keep an automatically updated list of employees, ensuring easier management of new hires and terminations. ## Similar integrations --- ## Recruitee **URL:** https://www.factorialhr.co.uk/apps/integration/recruitee ### Description Automatically import your hired candidate’s data from Recruitee’s ATS to Factorial to streamline your onboarding - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Recruitee What is Recruitee? Recruitee is a cloud-based applicant tracking system (ATS) and recruitment software designed to help companies streamline their hiring processes. It provides tools for job posting, candidate sourcing, resume management, interview scheduling, and offer management, as well as reporting and analytics. What are the benefits of the integration? Connect your Recruitee and Factorial accounts via Zapier to automate the export of candidate information directly to your Factorial account. Once you've found the perfect fit, watch as their details effortlessly transition into Factorial, marking them as a new employee. Streamline your workflow and focus on what matters most – building your dream team! The main benefits are: - Compatible data transferring - Streamlining onboarding - Reducing friction of new hires - Time saved on account creation What does the integration include? Every new employee you hire through Recruitee can be imported to Factorial with their details. The following employee data is synced: - Full name - Email address - Start date ## Similar integrations --- ## Microsoft Outlook Calendar **URL:** https://www.factorialhr.co.uk/apps/integration/outlook-calendar ### Description Simplify planning and enhance time management for better organisation. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Microsoft Outlook Calendar ## What is Outlook Calendar Integration about? The Microsoft Outlook Calendar integration with Factorial keeps employee availability perfectly aligned by automatically syncing approved time off, company holidays, and key events directly into Outlook calendars. This ensures everyone always knows who is available, without the need to check Factorial separately. Why connect Outlook Calendar with Factorial? Managing time off across tools can lead to confusion, double-booking, and missed context. This integration removes friction by ensuring Factorial remains the single source of truth, while Outlook Calendar becomes the daily operational view for employees and managers. With this integration, time off approved in Factorial is automatically reflected in Microsoft Outlook as Out of Office, giving full visibility across teams and departments. ## Key benefits - Always know who is available See colleagues’ availability directly in Outlook when scheduling meetings - Improved time management View time off, holidays, and company events in one central calendar - Automatic synchronisation Approved data flows from Factorial to Outlook with no manual updates ## How the integration works - Employee time off approved in Factorial is automatically synced to their Microsoft Outlook Calendar - Time off appears in Outlook as Out of Office (leave type) - Please note that sick leave is considered sensitive information so will not be exposed on the leave type - Employees can also see other employees’ time off status directly in Outlook - The sync is based on the employee’s email address configured in their Personal Information in Factorial Factorial remains the system of record, ensuring accuracy and consistency. ## What data is synced - Employee time off (approved absences), holidays, sick leave, parental leave & public holidays - Company holidays and events (if configured in Factorial) ## Setup & permissions The integration is quick to set up and managed by an administrator. To connect: - Click Connectin the Factorial Marketplace - Log in using a Microsoft Global Administrator or Privileged Authentication Admin account - Grant Factorial permission to access Microsoft Calendar Required Microsoft permissions: - Read employees data - Read absences data ## Similar integrations --- ## Gmail **URL:** https://www.factorialhr.co.uk/apps/integration/gmail ### Description Configure custom emails and send them automatically - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Gmail What is Gmail? Gmail is a free email service provided by Google. This service has 15 gigabytes of storage. Users can receive emails up to 50 megabytes in size, including attachments, while they can send emails up to 25 megabytes. What are the benefits of this integration? Elevate your employee onboarding experience with automated custom emails! Imagine seamlessly welcoming new hires with tailored emails packed with essential company information. With our integration, powered by Zapier, you can effortlessly send emails for events that occur within the Factorial platform. The advantages are clear: - Streamlined onboarding with automatic email sequences - Personalised notifications for a tailored employee experience - Minimised onboarding hurdles for smoother transitions - Effortlessly streamlined email communication using Gmail What does this integration include? The following data will be synchronised: - First and last name - Employee email - Start date Note: Zapier will have access through the API to anything the user publishes or connects, and anything in the public API is available for connecting. ## Similar integrations --- ## Sage 200 & Sage Despachos **URL:** https://www.factorialhr.co.uk/apps/integration/sage ### Description Smart solutions for improving workflows and financial control. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Sage 200 & Sage Despachos Automate employee data syncing between Factorial and Sage, reducing manual work and keeping your systems aligned in real time. Sage is business management software that helps companies manage accounting, payroll, payments, and financial operations. This integration is available for Sage 200 and Sage Despachos: - Sage 200: An ERP for managing finances, inventory, and operations, with scalable modules for accounting, supply chain, and projects. - Sage Despachos: A solution focused on invoicing and dispatch, simplifying the management of billing and shipping. ## Benefits of this integration - Eliminate double data entry and save administrative time. - Automatically sync employees and contracts across systems. - Reduce errors in hires, changes, and terminations. - Centralise legal documents for easier access and compliance. - Manage payroll incidents directly from Factorial to Sage. - Handle payroll variables efficiently in one place. ## How it works - Factorial will guide you through connecting your Sage account in just a few steps. - Once set up, data is synchronised between both systems. ## Data sync includes - New employees - Employee terminations - Employee updates - Time off - Compensation variables - Payroll documents 👉 Want to see how the data sync works? Explore it in our Help Centre. 📄 For a full summary, click here to view the one-pager. 💰 For pricing details, please contact your account manager. ## Similar integrations --- ## ZKTeco **URL:** https://www.factorialhr.co.uk/apps/integration/zkteco ### Description Revolutionise your time tracking with innovative biometric and RFID technology solutions. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## ZKTeco ## What is ZKTeco? ZKTeco provides enterprise-grade time tracking terminals that eliminate buddy punching and automate time attendance. Our integration synchronizes employee clock-ins, breaks, and clock-outs from physical terminals directly into Factorial, removing manual data entry and significantly reducing payroll errors. Key Benefits - 100% fraud-free time tracking Secure authentication eliminates buddy punching for good. - Fully automated attendance Clock-ins sync instantly with Factorial—no manual work, no errors. - Payroll-ready data Accurate, compliant time records that reduce disputes and corrections. - Always in sync Employee updates flow automatically between Factorial and terminals. - Works anywhere, anytime Offline-ready terminals that sync once the connection is back. - Built to scale One platform, multiple locations, centralized control. - Enterprise-grade hardware Designed for high-traffic, industrial environments.Important notesThis integration requires on-site time-tracking terminals, making it ideal for teams working from fixed locations (offices, warehouses, retail, factories) and not suitable for fully remote teams. It focuses on capturing and syncing biometric clock-in/out events and does not replace Factorial’s shift scheduling or absence approval workflows. Initial setup includes terminal and network configuration. Terminals work offline temporarily and sync automatically once the connection is restored. ## Similar integrations --- ## TravelPerk **URL:** https://www.factorialhr.co.uk/apps/integration/travelperk ### Description Keep travel management efficient by syncing employee details automatically. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## TravelPerk ## What is TravelPerk? TravelPerk is an all-in-one business travel platform that gives travelers freedom while ensuring companies stay in control. It simplifies travel management, saves time and money, and makes in-person connections more optimized and sustainable. ## Benefits - Single data entry: avoid duplicate work by updating information in one place. - Immediate reporting: access real-time travel data insights. - Data accuracy: reduce errors with automatic synchronisation. - Time savings: minimise administrative workload. - Automatic sync: keep employee details up to date, including full name, email address, gender, team and manager, hire and termination date, and assigned office. ## Similar integrations --- ## Hrider **URL:** https://www.factorialhr.co.uk/apps/integration/hrider ### Description Enhance talent management and processes with Hrider. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Hrider ## What is Hrider? This integration enhances your talent management processes through an advanced and user-friendly solution. It enables companies to collect and analyse feedback data for effective performance evaluations, 9-box talent mapping, and employee experience assessments. Hrider combines specialised software with a team of experts dedicated to developing and consolidating your company culture. ## Benefits - Optimise talent management by automatically syncing employee data from Factorial to Hrider, including workplace, team, and manager relationships. - Use Talent AI to accelerate feedback analysis and optimise decision-making in talent management. - Receive ongoing support from Talent managers throughout the process. - Ensure the integrity of employee data with automatic updates from your Factorial account. - Simplify report distribution and results analysis with Rocket Tools. - Access a library of competency definitions, behaviours, and 360º evaluation models. - Enjoy preferential pricing for clients with an active Factorial account. ## Similar integrations --- ## Nailted **URL:** https://www.factorialhr.co.uk/apps/integration/nailted ### Description Sync employee data, track performance, and boost decision-making efficiency. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Nailted ## What is Nailted? Nailted is a platform designed to guide organisations in implementing best practices for employee engagement. It helps build a workplace culture that is not only safe and inviting but also one that employees enjoy and feel connected to. By focusing on engagement, Nailted supports the creation of a positive environment where employees thrive, leading to higher satisfaction and retention. ## Benefits - Automatically syncs employee information between platforms. - Simplifies management of employee data. - Monitors employee performance for informed decisions on promotions and incentives. - Improves overall productivity by allowing a focus on core operations. ## Similar integrations --- ## IdealDisc **URL:** https://www.factorialhr.co.uk/apps/integration/idealdisc ### Description Send DISC tests to candidates and view results in Factorial. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## IdealDisc ## What is IdealDisc? IdealDisc is an online DISC testing platform designed to help leaders, consultants, coaches, and HR professionals build high-performing teams. Based on psychologist William Marston's behavioural assessment model, the DISC test classifies candidates into four behaviour types—Dominance (D), Influence (I), Steadiness (S), and Conscientiousness (C)—to provide a deeper understanding of their personality and traits. This integration allows the use of DISC analyses and tests within the Factorial platform, streamlining the HR team's workflow. ## Benefits - Send DISC tests to candidates and download reports directly from the Factorial platform. - Synchronise candidate data, including name, surname, and email. ## Similar integrations --- ## WhatsApp **URL:** https://www.factorialhr.co.uk/apps/integration/whatsapp ### Description Talk to candidates through WhatsApp. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## WhatsApp What is WhatsApp? WhatsApp is a messaging app owned by Facebook, used for text, voice, and video communication What are the benefits of the integration? By having this integration installed, you can directly start WhatsApp conversations with candidates by clicking on their phone number in their Factorial candidate profile. What does the integration include? It includes synching the candidate's phone number so the recruiting team can directly communicate with hiring candidates through WhatsApp. Admins and recruiters with access to ATS will be able to directly open WhatsApp conversation with candidates by clicking on their phone number Note: This integration is only available for installation for customers who have purchased the ATS module in their plan. ## Similar integrations --- ## DATEV LODAS - Payroll connector **URL:** https://www.factorialhr.co.uk/apps/integration/datev-lodas-api ### Description Synchronise data from Factorial to DATEV LODAS. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## DATEV LODAS - Payroll connector ## What is DATEV LODAS? DATEV LODAS is a payroll accounting solution offered by DATEV eG, one of Germany's largest business software providers. It streamlines payroll management for organisations of any size, utilising the secure DATEV data centre for cloud-based processing. ## Benefits - Log in to DATEV directly via Factorial. - Create, manage and synchronise employee profiles effortlessly. - Remove the hassle of manual file exports. - Sync employee data, bonuses, allowances, absences, and electronic sick leave certificates (eAU) with a single click. - Ensure data is accurately formatted for smooth payroll processing. - Coming soon: Synchronise PDF payslips for a complete payroll overview. ## Similar integrations --- ## a3innuva Nómina **URL:** https://www.factorialhr.co.uk/apps/integration/a3innuva ### Description Synchronise Factorial with a3innuva Nómina. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## a3innuva Nómina ## What is a3innuva Nómina? a3innuva Nómina is a cloud-based payroll software by Wolters Kluwer that manages salary, tax withholdings, hours worked, vacations, and more. This integration syncs new hires, terminations, employee updates, absences, and payroll supplements from Factorial to a3innuva Nómina via API, compatible with a3equipo and a3ASESOR. Note: Integration requires Wolters Kluwer's Conectia API (starting at €13.5/month). ## Benefits - Saves time: no need for double entries. - Seamless sync: data in Factorial is automatically reflected in a3innuva. - Employee data: first name, first last name, second last name, ID number, social security number, date of birth, gender, nationality, address, telephone number, email, IBAN of the bank of payment, company, work center, contribution account, cost center. - Agreement data: type of contract, contract start date and end date, seniority date, date of extra pay, CNO occupation, education level, collective agreement, position, contribution group, occupation TGSS, type of payment, agreement code, contract classification, contract type, contract contribution type, job position, regime. - New hires - Personal and contractual data changes - Terminations - Absences - Payroll supplements ## Similar integrations --- ## Innux **URL:** https://www.factorialhr.co.uk/apps/integration/innux ### Description Advanced biometric solutions for secure time tracking. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Innux ## What is Innux? Innux is a biometric access and attendance control solution that allows employees to clock in and out using secure, frictionless methods such as face recognition, palm-vein recognition, fingerprint, and iris scanning. With Innux, there is no need for additional devices like computers or smartphones to manage employee attendance. ## Benefits - Seamless presence and access control within Factorial. - Secure clock-in and clock-out processes with advanced biometric security, no manual input or external apps needed. - Automatic synchronisation of clock-in and clock-out data to Factorial. - Multiple biometric methods for precise employee identification. - Ensures smooth and frictionless access control. - User synchronisation ensures all current employees are consistently updated. ## Similar integrations --- ## Alan **URL:** https://www.factorialhr.co.uk/apps/integration/alan ### Description Simplify health insurance management with Alan's integration. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Alan ## What is Alan? Alan is a holistic health provider offering digital solutions to facilitate easy and efficient access to healthcare services for individuals and organisations. Alan's platform focuses on providing member-focused tools to manage physical and mental health needs efficiently, ensuring optimised integration with HR and benefits management systems. ## Benefits - Simplifies HR management by automating health insurance processes. - Automatically syncs employee registrations and cancellations with no manual intervention. - Utilises Factorial’s employee data to manage insurance assignments easily. - Syncs employee data between Factorial and Alan’s admin dashboard. - Automates onboarding by adding and inviting new employees to the health plan. - Enhances efficiency in validating insurance enrolment rates. ## Similar integrations --- ## DATEV Lohn und Gehalt - Payroll connector **URL:** https://www.factorialhr.co.uk/apps/integration/datev-lug-api ### Description Synchronise data from Factorial to DATEV Lohn und Gehalt. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## DATEV Lohn und Gehalt - Payroll connector ## What is DATEV Lohn & Gehalt? DATEV eG is a leading provider of business software in Germany, specialising in digital solutions for SMEs and tax advisors. DATEV Lohn & Gehalt enables payroll management directly within your company or law firm, allowing you to store, archive, and print payroll evaluations via the DATEV data centre. ## Benefits - Log in to DATEV directly via Factorial. - Create, manage and synchronise employee profiles effortlessly. - Remove the hassle of manual file exports. - Sync employee data, bonuses, allowances, absences, and electronic sick leave certificates (eAU) with a single click. - Ensure data is accurately formatted for smooth payroll processing. - Coming soon: Synchronise PDF payslips for a complete payroll overview. ## Similar integrations --- ## FREENOW for Business **URL:** https://www.factorialhr.co.uk/apps/integration/freenow-factorial-integration ### Description Automate mobility management and keep travel expenses accurate and updated. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## FREENOW for Business ## What is FREENOW for Business? FREENOW for Business lets you provide employees with a monthly allowance for mobility services. They can book taxis, private hire vehicles, eScooters, eMopeds, and eBikes via the FREENOW app or use the virtual benefits card for services like parking, car washes, and flights. ## Benefits - Automated employee management: new hires are added, and departures are deactivated. - Real-time updates: any changes in Factorial sync automatically with FREENOW. - Expense control: optimise mobility-related spending with centralised management. - Data synchronisation: keep employee details up to date, including full name, email, status, position, start date, and termination date. ## Similar integrations --- ## PayCaptain **URL:** https://www.factorialhr.co.uk/apps/integration/paycaptain ### Description Automate payroll processing and sync employee data for accurate management. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## PayCaptain ## What is PayCaptain? PayCaptain is a SaaS payroll and financial wellbeing solution, recognised as CIPP’s 2022 Software Product of the Year. FCA registered and the world’s first Certified B Corporation Payroll Solution, it automates payroll processes, reduces errors, and prioritises employee financial health using AI and cloud-based technologies. ## Benefits - Efficient payroll processing: real-time data transfer allows you to pay employees with just a few clicks, ensuring accurate payroll and eliminating data duplication. - Time-saving integration: changes in Factorial automatically sync to PayCaptain, minimising manual data entry and boosting accuracy. - Enhanced visibility: access unified, real-time HR data for better decision-making and streamlined employee information tracking. - Improved compliance: keep HR data up-to-date to reduce the risk of non-compliance with HR and payroll regulations. - Comprehensive data sync: this integration syncs employee data, including new hires, terminations, time tracking, and time-off updates from Factorial to PayCaptain in real time. ## Similar integrations --- ## SAP Business One **URL:** https://www.factorialhr.co.uk/apps/integration/sap-business-one ### Description Simplify workflows for improved efficiency and consistency. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## SAP Business One ## What is SAP Business One? SAP Business One is an integrated enterprise resource planning (ERP) solution tailored for small to medium-sized businesses. It provides a comprehensive suite of business management tools to optimise essential processes such as finance, sales, customer relationship management (CRM), inventory management, and more. SAP Business One helps to assist organisations in enhancing efficiency, gaining deeper operational insights, and supporting informed decision-making. ## Benefits The integration between Factorial and SAP Business One enables automatic syncing of employee data, contracts, and documents. - Increased efficiency: automates processes, reducing manual workload. - Data accuracy: ensures consistent and reliable data across systems. - Improved decision-making: supports better insights through accurate data. ## Similar integrations --- ## Welcome to the Jungle **URL:** https://www.factorialhr.co.uk/apps/integration/welcome-to-the-jungle ### Description Sync job postings and manage candidates to strengthen employer branding. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Welcome to the Jungle ## What is Welcome to the Jungle? Welcome to the Jungle helps companies shape the future of work by using content and technology to transform the employee experience. Over 5,500 companies showcase their workplace culture on the platform through team photos, interviews, and key statistics, providing candidates with greater transparency into their people and culture. ## Benefits - Syncs open positions from Factorial to the Welcome to the Jungle job board daily. - Allows easy candidate management directly in Factorial's ATS. - Enhances employer branding by promoting workplace culture to attract top talent. ## Similar integrations --- ## Silae **URL:** https://www.factorialhr.co.uk/apps/integration/silae-fortify ### Description Übertragen Sie Gehaltsdaten von Factorial zu Silae. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Silae ## What is Silae? Silae is a platform dedicated to payroll and HR management, designed to automate administrative processes related to employees, both for companies and accounting firms. It enables the generation of payslips, accurate reporting to government agencies, and compliance with legal obligations. Regularly updated to reflect legislative changes, Silae guarantees compliance with labor and social security laws. Accessible through a secure online interface, it centralises HR tasks and significantly reduces the risk of errors, saving valuable time for professionals. Silae also offers complementary modules for managing absences, working hours, and trainings. ## Benefits - Automated HR and payroll processes: sync hiring data, employee updates, and absences. Transfer information between Factorial and Silae without manual entry. - Payslip generation and automated calculations: compliant with current regulations, including social contributions, paid leaves, and absences. - Centralised social declarations: automatically sent to relevant authorities via DSN. - Enhanced compliance and security: legal updates are built-in with secure remote access. - Time savings, fewer errors, and lower administrative costs: optimised and more efficient management. - Employee data: first name, first last name, second last name, ID number, social security number, date of birth, gender, nationality, address, telephone number, email, IBAN of the bank of payment, company, work center, contribution account, cost center. - Agreement data: start date, seniority date, contract start date, contract end date, company/legal entity, job title, contract type (permanent, fixed-term, professional training contract), working hours, gross monthly salary. - Time off: start date, end date, type of leave. - New hires - Personal and contractual data changes - Terminations - Absences Factorial takes the protection of its customers' data very seriously and complies with the GDPR, UK-GDPR, LGPD, CCPA, and LFPDPPP. In the following link, you will find the details of our DPA. We recommend reading it before proceeding with the setup. DPA ## Similar integrations --- ## Microsoft Business Central **URL:** https://www.factorialhr.co.uk/apps/integration/business-central ### Description Simplify operations and reduce administrative tasks through automated workflows. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Microsoft Business Central Easily sync HR, project, time-tracking, and expense data between Factorial and Business Central. Business Central is an ERP software by Microsoft for small and medium-sized businesses. It manages finances, operations, sales, and customer service, offering features like financial management, supply chain management, and human resources. It optimises processes, supports informed decisions, and enhances overall efficiency within the organisation. ## Benefits of this integration - Effortlessly transfer approved employee expenses to Business Central for better financial control. - Send your project information from Business Central to Factorial with a single click, making project management easier for your teams. - Synchronise employee data between both platforms in seconds with zero manual work. - Keep your ERP up to date by syncing each employee’s time records automatically. ## How it works - We guide you through the integration and answer any questions. - Setup is initiated once you’re ready to proceed. - You’ll receive simple instructions to get started. - Just provide a few details to complete the connection. ## Data Sync Details - Projects - Expenses - Employee Data - Time tracking - Absences 👉 Want to see how the data sync works? Explore it in our Help Center. 📄 For a complete summary, please click here to view the one-pager. 💰 For pricing details, please contact your account manager. ## Similar integrations --- ## Verified First **URL:** https://www.factorialhr.co.uk/apps/integration/verified_first ### Description Enable background checks with automated hiring data synchronisation. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Verified First ## What is Verified First? Verified First provides a range of screening solutions, including employment and education verification, criminal background checks, and drug testing. It integrates with over 100 industry-leading hiring and talent management platforms, offering a patented solution for efficient background screening. ## Benefits - Access background screening, drug testing, I-9 & E-verify, and more directly within Factorial. - Order, track, and manage background screens without leaving Factorial. - Reduce duplicate data entry, minimise errors, and enhance screening efficiency. - Automatically sync candidate or employee data from Factorial. - Easy set up using Verified First’s browser extension. ## Similar integrations --- ## Dataia **URL:** https://www.factorialhr.co.uk/apps/integration/dataia ### Description Simplify and centralise payroll processes using Dataia. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Dataia ## What is Dataia? Dataia is payroll software designed to simplify and secure payroll calculations while centralising payroll management in one place. ## Benefits - Payroll management and stamping. - Optimised payroll calculations and incident-based processing times. - Regular legal updates to ensure compliance. - Credit score management during payment periods. - Automatic processing of perceptions and deductions. - Efficient management of additional processes, such as terminations, liquidations, PTU, bonuses, advances, loans, and alimony. - Biannual INFONAVIT asset liquidation and severance handling. - CFDI generation for payroll or professional services. - Regulatory-compliant report generation. - Fast and secure employee payments. ## Similar integrations --- ## Sage 50 Payroll **URL:** https://www.factorialhr.co.uk/apps/integration/sage-uk ### Description Optimise payroll and HR processes with Sage 50. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Sage 50 Payroll ## What is Sage 50? Sage is a business management software offering tools for accounting, payroll, payments, and other financial tasks. It helps streamline operations and improve financial visibility and control. ## Benefits Integrating Factorial with Sage enables seamless synchronisation of employee data across both platforms. Updates happen automatically, reducing duplication and ensuring smoother communication between employees and HR staff. Key benefits include: - Single data entry - Real-time mobile reporting - Bidirectional data exchange (sync new hires, terminations, updates and payroll supplements). - Customisable to company needs. Note: Currently only available for Sage 50 Payroll On-Premise. ## Similar integrations --- ## Yeap by Paie&RH **URL:** https://www.factorialhr.co.uk/apps/integration/yeap_paierh ### Description Export payroll data faster by connecting absences and supplements in Factorial. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Yeap by Paie&RH ## What is Yeap by Paie&RH? Yeap by Paie&RH is a payroll software that digitalises and centralises payroll processes. When integrated with Factorial, it lets you manage payroll supplements and absences directly in the platform, then export a pre-formatted file containing employee names, supplements, and absences—ready for import into Paie&RH. ## Benefits - Avoid manual re-entry by exporting data in the Paie&RH format. - Import supplements and absences into Paie&RH in just a few clicks. - Configure employee, supplement, and absence codes once. - Save time and reduce errors with a optimised export/import flow. ## Similar integrations --- ## Oracle NetSuite **URL:** https://www.factorialhr.co.uk/apps/integration/oracle-netsuite ### Description Sync projects, time records, and employee data for accurate management. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Oracle NetSuite ## What is NetSuite? NetSuite is a cloud-based business management solution that centralises financials, CRM, inventory, and operations. It connects with Factorial via API to sync projects, time tracking, and employee data across both platforms. This integration ensures centralised management with real-time updates, keeping information accurate and up to date. ## Benefits - Centralised data management: synchronise projects and tasks automatically between Factorial and NetSuite. - Optimised time tracking: send employee time records from Factorial to NetSuite for payroll processing or productivity analysis. - Employee synchronisation: automatically create and update employee profiles in both systems. - Enhanced traceability: consolidate employees, projects, and worked hours into one flow, reducing errors and improving efficiency. ## Similar integrations --- ## Essepaghe **URL:** https://www.factorialhr.co.uk/apps/integration/essepaghe-factorial-integration ### Description Optimise payroll operations and HR data management. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Essepaghe ## What is Essepaghe? Essepaghe is a payroll and HR software for labor consultants, designed to simplify payroll processing and employee administration in professional firms. It includes features as automatic updates of agreement tables, attendance tracking via the WebAzienda module, and digital document archiving through the APE service. ## Benefits - Agreement updates in real-time: automatically stay aligned with labor agreements. - Centralised attendance tools: track working hours and time-off through WebAzienda. - Secure document management: archive payroll and HR files digitally with APE. - Reduced manual work: save time and avoid errors with automated data handling. ## Similar integrations --- ## Inaz **URL:** https://www.factorialhr.co.uk/apps/integration/inaz-factorial-integration ### Description Simplify labor compliance and payroll tasks. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Inaz ## What is Inaz? Inaz is a payroll and HR management software developed for labor consultants and HR professionals. It is designed to simplify payroll processing and employee administration in professional environments. Key features include automatic updates of contract tables, attendance tracking through dedicated modules, and digital document storage for secure and efficient access to HR records. ## Benefits - Integrated time tracking: monitor attendance and time-off in one system. - Digital archiving: manage documents securely and reduce paper-based processes. - Less manual work: minimise repetitive tasks with reliable data automation. - Professional-grade tools: built for the needs of HR teams and labor consultants. ## Similar integrations --- ## TeamSystem **URL:** https://www.factorialhr.co.uk/apps/integration/teamsystems-factorial-integration ### Description Connect payroll and attendance data for accurate business management insights. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## TeamSystem ## What is TeamSystem? TeamSystem is a leading Italian provider of management software and training services for SMEs, professionals, and associations. Founded over 40 years ago in Pesaro, it has evolved into a key player in the digital transformation of businesses, offering advanced cloud-based and digital solutions. The integration with Factorial allows you to sync and manage payroll-related data such as time tracking, absences, time categories (e.g. overtime, bonuses), and supplements (e.g. production bonuses, travel expenses, reimbursements). ## Benefits - Connect with the TeamSystem payroll system. - Sync time, absence, and supplement data from Factorial. - Centralise and manage key payroll information. - Simplify setup with an easy-to-use configuration process. ## Similar integrations --- ## Gispaghe **URL:** https://www.factorialhr.co.uk/apps/integration/gispaghe ### Description Improve payroll accuracy with integrated data and legal compliance. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## Gispaghe ## What is Gispaghe? Gispaghe is a reliable Italian payroll software designed to help businesses manage payroll with precision and confidence. Built for efficiency and compliance, Gispaghe simplifies payroll operations while ensuring alignment with legal and regulatory requirements. ## Benefits - Integrated payroll processes: export key data, such as time tracking and time off, from Factorial and import it directly into Gispaghe, minimising manual input and errors. - User-friendly interface: navigate the system easily and manage payroll tasks efficiently thanks to a clean, intuitive design. - Regulatory compliance: stay compliant with Italian payroll regulations through regular software updates. - Flexible configuration: customise Gispaghe to match your company’s payroll structure and preferences for better accuracy and control. ## Similar integrations --- ## JOB Sistemi **URL:** https://www.factorialhr.co.uk/apps/integration/jobsistemi-integration ### Description Sync compensation data for accurate payroll management. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## JOB Sistemi ## What is JOB Sistemi? JOB Sistemi is a leading Italian payroll and HR management solution developed by Sistemi S.p.A. for Labor Consultants and corporate HR departments. It is widely used in Italy to manage complex labour regulations and collective agreements (CCNL). The integration connects HR administration with payroll processing, helping ensure compliance and accurate data transfer. ## Benefits - Connect to the JOB Sistemi payroll system: link your HR workflows with one of Italy’s most trusted labor management platforms. - Centralise and manage key payroll information: sync compensation data to maintain a single, reliable source of truth. - Simplify setup with an easy-to-use configuration process: reduce manual data entry and minimise errors through a optimised connection. The Compensation module is required to export payroll variables in the JOB Sistemi format. ## Similar integrations --- ## TeamSystem (payroll variables) **URL:** https://www.factorialhr.co.uk/apps/integration/teamsystem-integration ### Description Sync compensation data for accurate payroll management. - A human resources (HR) software that helps CEOs and HR pros streamline employee time tracking, time off management, performance, and more - all in one place. #### Main content ## TeamSystem (payroll variables) ## What is TeamSystem? TeamSystem is a leading Italian provider of management software and training services for SMEs, professionals, and associations. Founded over 40 years ago in Pesaro, it has evolved into a key player in the digital transformation of businesses, offering advanced cloud-based and digital solutions. The integration with Factorial allows you to sync and manage payroll-related compensation data. ## Benefits - Connect to the TeamSystem payroll engine. - Centralise and manage key payroll information. - Simplify setup with an easy-to-use configuration process. The Compensation module is required to export payroll variables in the TeamSystem format. ## Similar integrations ---