Can you believe we are over half way through 2020? The Pandemic has made this year a bit of a shambles and for many, it feels as though the year is only just starting now. As businesses are starting to open up again, it’s important you are prepared with your human resources plan to get yourself back on track. More important than the details of the plan itself is to make sure the company’s mission and vision are reflected within your annual HR plan 2020. Without clear objectives and a path to achieve them, you may fall short in reaching your company goals.
A highly focused annual HR plan, that your entire organisation can easily follow, helps guarantee your HR objectives will be met.
These are the key steps to help you reach your HR goals:
- Evaluate the Company Environment
- Define your HR Plan Goals & Objectives
- Set Clear Team Responsibilities
- Staff Planning- Identifying Open Positions
- Define your HR policy
- Save Time Building your HR plan with Factorial
What is the purpose of your HR strategic plan?
The purpose of a human resources plan is to analyse and evaluate all the elements related to the human resources policy of the company for the upcoming year.
Everything from staff dynamics, organisational structure and working conditions to the hiring process and onboarding of new employees.
As there are many aspects of an HR annual work plan, it’s important to first understand the company environment within which you work, as this will greatly affect the HR plan you create. Once you evaluate the company environment, you can then move forward with creating a successful HR plan of action.
Revise your 2020 annual business plan for HR to reach all of your objectives for the rest of this year.
1. Evaluate the company environment
At the beginning of the year, companies establish a strategic plan, dependent heavily on the human resources department, where the key annual objectives are set.
To reach your HR objectives, you must first know the answers to the following questions:
What can we improve on from last year?
Success is simply the result of many failures and tried attempts, all put together. Identifying past struggles and using them as fuel to propel you forward is what leads to success and improvement.
What challenges have we faced this year so far?
When you analyse the implications the Pandemic has caused, maybe it’s time to take advantage of these changes, rather than let them take advantage of you. Analysing these challenges is fundamental for preparing your team for what’s ahead. Also, knowing which changes, events and activities are taking place in the coming months, and how they will likely influence your team, allows you to better manage what lies ahead.
What elements within the company require more attention?
Constant evaluation of the state of the company and its staff is crucial to coming up with solutions to improve. With Factorial Pro, for example, you can create human resources reports that display a graphical vision of the company, outlining the required areas of improvement. If used correctly, these charts can also allow you to make visual conclusions about things such as the turnover rate or employee motivation.
Identifying key areas of improvement is one of the stepping stones to a successful large or small business HR plan.
As a result, reaching your yearly objectives is easy when you take the proper steps to first analyse the company’s environment and what you are working with. Clear communication between the human resources department and the company’s management is vital to creating a solid base for your annual human resources plan.
2. Define Your HR Planning Goals & Objectives
The objectives of the company’s strategic plan are called long term objectives. These types of objectives help measure the reach and success of the human resources plan and can be divided into two categories:
- Explicit Objectives: Focus on attracting and retaining talent, employee motivation and improving employee engagement. To set explicit objectives in your annual HR operating plan you have to consider employee experience, the onboarding process, career plans, etc.
- Implicit Objectives: Follow the company’s philosophy and help form the company culture. They show the power of the HR department and how it can help improve productivity. In addition, these objectives focus on the work environment and quality of life for the employees while maintaining all labor regulations.
Find out how to start an HR key results strategy in your company that isn’t time-consuming!
3. Set Clear Team Responsibilities
Once the objectives are clear, both for the company and for the human resources department, it’s time to create your HR plan by reviewing the team responsibilities. Keep in mind, a thorough analysis of what each department will do in order to contribute to achieving the 2020 HR goals is necessary before moving forward.
Following this, the first step in the HR action plan 2020, is to assign a person who will be in charge of creating and implementing the HR plan. For smaller companies, this person will probably be the CEO. In slightly larger businesses, the person responsible is normally the same one who handles all of the human resources-related tasks. Medium-sized companies will look to their HR team; with every member delegated to a specific task, each corresponding with a goal.
Organisational charts are a great way to visually see who is responsible for what, and who reports to who in the company. Using this type of chart is incredibly helpful for your staff planning.
These charts are great for displaying the following:
- The structural hierarchy of the company: Directors, managers, intermediate profiles, employees, etc.
- The departments within the company: Marketing, sales, product, human resources, etc.
- Positions to fill: If there are any gaps in the company structure, the organisational chart will make them clear.
4. Staff Planning– Identifying Open Positions
Thanks to the organisational chart you can clearly see how many people you need to hire and for which positions. If you want to achieve your objectives for the coming year, you’ll need to have the right team in place.
In your HR plan you will define:
- Which positions are open – Write a detailed description of all the positions to be filled, including the corresponding department, responsibilities, functions, where they fit in the hierarchy and their workload.
- Define the ideal profile – Here you’ll have to specify the profile of candidate you are interested in hiring. Clearly outline the level of education you are looking for, the experience level and the skills required. Based on this, you can decide whether to recruit from within the company if there is an employee that fits the desired profile.
Clearly defining the above details, are important steps to take in your HR plan. Therefore, allow yourself the time to study and analyse your company at each stage of the HR plan creation process.
5. Define your HR Policy
Your updated human resources policy must meet the standards and demands of the general HR and strategic plan. The policy will also include guides for the HR department, including, but not limited to:
The main purpose of the hiring guide is to assist the HR manager in hiring and onboarding. This guide serves to outline the roles and responsibilities of the employees you are looking to hire. It should contain information on the types of contracts for each position as well. Also, including an HR annual training plan template in your hiring guide is beneficial.
Note: As an HR manager, you will need to decide whether the hiring process will be outsourced or handled within the company. If hiring is done from inside the company, a strategic onboarding process must be established to ensure successful recruitment and retention.
With every new contract you plan on offering, you need to state the details of each. For example, the salary amount, benefits, and economic bonuses. Make sure that what is offered in your compensation guide is in line with your overall Human Resources budget.
Workplace Satisfaction Guide Personal
Taking care of new hires is important, but don’t forget about your veteran employees. Long term employees need to feel continually valued and supported as well. In your HR plan, you should invest part of your budget for the personal and professional development of each employee in the team.
Investing in employee wellbeing creates greater workplace satisfaction. Providing employees with the right personal development tools for success is key. Employees that feel supported display greater motivation for achieving their own goals and career aspirations.
Inside the HR policy, you should think about including a practical guide from the company. Contained in this guide, would be the company vision and mission, proper conduct guides and conflict resolution codes
6. Build your HR strategic Plan
Now that you’ve gone through all the previous steps, you’re ready to build the best HR strategic plan for the remainder of 2020.
As you can see, creating the ideal HR plan for 2020 takes a great deal of time and effort to compile. Unfortunately, a high percentage of small and medium-sized businesses simply don’t have the personnel to create a dynamic HR plan.
Save time creating your HR plan with Factorial!
A solid HR plan is fundamental to achieving company goals. If you don’t have the correct tools to do the job, you’ll end up exhausting yourself creating a plan that will miss the mark in the end.
With Factorial, you can create your human resources plan for 2020 with ease. Build your organisational chart, fast and easy and see who is in charge of what at a glance. Decide which departments need more assistance or restructuring.
Furthermore, Factorial gives you access to all kinds of human resources reports. These reports help you analyse the state of your company, allowing you to more effectively create the most successful HR plan for the coming year!
Are you looking for a little extra support to streamline your HR processes?