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The best HR Tools To Reduce Your Workload

Traditionally, the primary role of the HR department was to focus on the hiring and selection process within a company. Over the years, the duties of the HR manager have expanded to include so much more. As a result, with a collection of new responsibilities, also comes more pressure, and often stress, which can lead to burnout. The best way to improve productivity, save time, and reduce costs, is by incorporating the tools that assist you in performing your job in the best way. One of the most demanding processes, and not to mention, time-consuming, is that of holiday management. It’s for this reason, that a leave planner is an HR admin’s best sidekick.

Now, you can manage everything the old fashion way with a stack of papers, and email threads back and forth to employees, but is it the most effective? We think not! Save time on these incredibly tedious tasks by integrating HR technology into the workplace. Not only can this change boost the overall operational productivity of the company, but it will cut down on your workload, and stress level.

With today’s technological advancements, there are many tools available to solve common challenges in your HR workflow. Incorporating these HR tools into your business, helps streamline your HR processes, thus alleviating excess stress for admins.

But, you need more than a leave planner…👇

Okay, so we know you came here because you were wanting to know more about holiday leaves, however, what you’ll find in this post, is so much more than that. Although managing time-off and vacation requests consume a huge chunk of your time, it’s likely that you’re also requiring solutions to assist you in other ways within your role. It’s for this reason, we are choosing to speak about more than just a leave planner.

If you plan to grow as a business, which I’m sure you do, otherwise why would you be in business, we’re dropping a massive tip. Rather than investing in a planner for managing absences only, and later needing to convert all the information to another tool as you grow, there’s a more effective (cost and hassle wise) move you can make. The best decision you can make right now is to integrate an all-in-one HR management software into your business from the beginning. Maybe right now all you need is absence management, but with the new time and attendance laws. and other HR compliance measures popping up, having the right HR management tools is essential to streamlining your processes.

HR Tools Explained

An HR tool, also known as hr management aid, is used to automate and improve HR operations. Whether it’s recruitment, payroll, performance appraisals, or training, these tools help streamline a wide range of tasks and procedures, allowing HR admins to more effectively perform their duties.

7 Must-have HR Management Software Tools

It’s not difficult to see how using hrm tools to improve your processes can increase productivity, save your team time, and most importantly, make the most of your budget. Now it’s time to decide which types of digital online hr tools every HR department should consider incorporating.

Recruitment Software and Applicant Tracking

As the name implies, Hr tools for recruitment are designed to simplify the selection and hiring within the recruitment processes. Through the use of recruiting software, recruiters can post job openings to job boards and/or websites to reach as many potential candidates as possible. You’ll also be able to track, manage, rank, grade, and perform background checks on applicants through the hiring funnel before sending them an offer. This and more will help you track the entire hiring process without effort.

Payroll and Benefits Management Platform

Whether you’re running a start-up or an established business, using payroll software can speed up your end of month tasks. In addition, these tools help hr professionals keep better track of employee wages, calculate total compensations, and reduce human calculation errors. Some payroll software even gives you the option to administer certain benefits such as paid vacations, health insurance, and other perks.

Organisational Chart & Personnel Management

The managing of personnel is a crucial, yet often overlooked aspect of HR management. Using personnel software offers your company an excellent opportunity to leave ‘start-up mode’ and better formalize department hierarchy. Keeping track of employee data is time-consuming, especially as your team grows. It’s for this reason that investing in HR tools that assist you in more effectively managing your team is essential. With software like Factorial HR, your companies organization chart is updated automatically every time someone joins or leaves the team.

Time and Attendance

Sometimes the simplest tasks require the most thought. Although time tracking may not be law all across the globe, the practice of monitoring worked hours to ensure compliance with labor laws is. Offices, retail establishments, factories, and even hospitality centers, can all improve productivity through the simple act of time tracking. Tools like this allow employees to easily clock in and out themselves, request time off, whilst allowing management to streamline absence management. Not only that, with little effort, you will effortlessly improve the cooperation between departments and team members.

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Performance Management

Tracking the progress of employees is essential to the success of a growing organization. Through several performance appraisal tools, you can set individual employee goals, track their performance, collect feedback from the team and report on performance metrics all from one place. Tools such as these better help facilitate performance evaluations, meaning that employee performance reviews can be done quicker and more efficiently much faster and easier for both the supervisor and employee.

Onboarding Tools

Employee engagement should start on day one, and while onboarding processes are essential, they are often complicated. In addition to teaching the incoming team members their new role and company culture, there is a lot more that goes into onboarding. Using a human resources management software to help handle onboarding documentation, tax submissions, payroll and more, is a time saver for the HR team.

Educational Training Software

If you want to retain talent, one of the best things you can do is invest in your employees. How? Provide your employees with constant opportunities to develop and grow by learning something new. As a company, you can choose to invest in online training programs (ie. slideshows and virtual classrooms) or in intuitive learning software. HR admins can create training material that merges different multimedia formats to create dynamic training programs for their team. Over time, managers can track the team’s award certifications, progress, and more

The tools mentioned above are just a few of the best that HR departments with benefit from. If you want to find out more ways to optimize your HR processes, head over to Factorial HR.

The all-in-one HR software tool that goes to work for you – Avoid burn-out and those sleepless nights!

This post is also available in: English US

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