Goodbye, scattered documents: Clikalia’s new centralised approach
Clikalia is a Spanish property tech company with an international presence, transforming the real estate industry through an innovative, transparent and sustainable approach. It offers comprehensive solutions that simplify, streamline and address every need within the residential sector. Since its founding in 2018, Clikalia has grown into one of the leading scaleups in Spain and across Europe.
Real estate
400 employees
Madrid, Spain
The challenge: Managing and distributing documents without headaches
All manual tasks related to documents were taking up a significant portion of the People team's time. Their existing system simply wasn’t built to keep up with the demands of a fast-growing workforce.
What did that mean? Less control. Clikalia had to put in double the effort to handle the manual workload while trying not to miss any critical details.
Documents scattered across different platforms
Keeping documentation organised was key to ensuring smooth operations. But the time Clikalia’s team was spending managing it across multiple tools quickly became unsustainable.
Complex payroll processes
Payroll management is one of the most critical functions within any company. Keeping track of all the interactions that impacted the totals was becoming increasingly difficult.
Sensitive information protection
Onboarding and offboarding both involve handling sensitive payroll data. Clikalia needed a reliable system to securely manage and protect that information.
The solution: A software that centralises and manages all data
With Factorial, Clikalia streamlined the way they centralised information, eliminating many challenges related to managing employee onboarding and offboarding, as well as the documents supporting the payroll management at each step.
The best part? The implementation of Factorial was gradual, enabling the team to seamlessly adopt the new solution. Another big win for the HR team!
Document management
The HR team no longer had disorganised information and transitioned to a centralised folder system.
Electronic signatures
With this tool, Clikalia gained better control over the signature status of each document and made the administrative process easier for their team members as well.
Payroll issues
Managing payroll became much easier by automating many processes that were prone to human error.
“Factorial is a great tool to keep everything running smoothly. It allows us to track signatures and monitor each employee’s status, helping us stay compliant without the hassle.”
Use Factorial’s modules to improve your document management, just like Clikalia did.
Get in touch and learn how you can automate your company’s processes.
